Accounts Payable Administrator X2

Findojobs South Africa; Gauteng; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading recruitment platform is seeking an Accounts Payable Administrator to validate and process supplier invoices, manage payment processing, and reconcile accounts. This role requires attention to detail and a strong understanding of accounts payable processes. Candidates should be prepared for overtime as needed.

Qualifications

• Experience in processing supplier invoices and accounts payable transactions.
• Ability to reconcile accounts and manage payment processing.
• Familiarity with Safety, Health and Environment standards.

Responsibilities

• Validate and process supplier invoices.
• Match POs, GRNs, and invoices for payment processing.
• Reconcile vendor accounts and resolve discrepancies.

Job description

Role Purpose

• The purpose of the Accounts Payable Administrator role is to validate and process supplier invoices reconcile account and prepare payments.
• Process AP transactions on the system e.g., vendor invoices, ad-hoc vendor requests, credit notes, rejected invoices, one-time vendors, AP document reversals, alternate payee requests, etc.)
• Match POs, GRNs and invoices for payment processing (2 & 3-way matching)
• Process GR / IR reports to identify variances on accruals and inform relevant stakeholders
• Reconciling vendor accounts by matching invoices to orders placed and / delivery notes received; validating and debit or credit notes passed; monitoring discount opportunities, scheduling and preparing vendor payments; resolving purchase order, contract, invoice, or payment discrepancies (price and quantity etc)
• Distribute payment list to various countries
• Prepare bank instruction form for foreign payments
• Liaise with SAP CoE to ensure accuracy of vendor master data
• Inform vendors of invoices rejected, the reasons thereof and obtain confirmation of receipt of notification (RSA only)
• Address and resolve queries raised by vendors via call and query handling system
• Comply with AP policies and procedures
• Comply with SLA criteria (specific to area of responsibility)
• Comply with Safety, Health and Environment standards

Overtime when required