Accounts Clerk

Confidential; Western Cape; On-site; ZAR 150 000 - 250 000; Full time

Job summary

An established industry player is seeking a meticulous Debtors Clerk to manage the accounts receivable function. This role involves processing invoices, reconciling accounts, and ensuring timely collection of debts. The ideal candidate will possess strong organisational skills and excellent communication abilities, contributing to building positive relationships with customers. If you have a keen eye for detail and a passion for finance, this opportunity allows you to make a significant impact in a dynamic environment. Join a team where your contributions will be valued and recognized.

Qualifications

• 2 to 5 years of bookkeeping experience required.
• Strong knowledge of accounts receivable and financial regulations.

Responsibilities

• Manage accounts receivable, process invoices, and chase payments.
• Reconcile accounts and resolve discrepancies efficiently.
• Prepare reports on accounts receivable status and maintain records.

Skills

Attention to Detail

Organisational Skills

Communication Abilities

Education

Grade 12 / Matric

Tools

Pastel Evolution

Accounting Software

Job description

Job Purpose: The Debtors Clerk is responsible for managing and maintaining the accounts receivable function of the company. This includes processing invoices, reconciling accounts, chasing outstanding payments and ensuring accurate and timely collection of debts. The role requires meticulous attention to detail, strong organisational skills and excellent communication abilities.

Key Responsibilities:

1. Generate and issue invoices to customers accurately and promptly.
2. Ensure all invoices are correctly coded and authorised.
3. Distribute invoices via mail, email or electronic portals.
4. Maintain accurate and up-to-date records of customer accounts.
5. Monitor accounts receivable aging reports to identify overdue payments.
6. Reconcile customer accounts and resolve discrepancies.
7. Contact customers via phone, email, or letter to chase outstanding payments.
8. Escalate overdue accounts to senior management or legal for further action.
9. Document all collection activity.
10. Process incoming payments and allocate them to the correct customer accounts.
11. Handle and resolve payment queries.
12. Prepare regular reports on accounts receivable status, including aging analysis.
13. Maintain accurate filing systems for invoices, payments, and correspondence.
14. Assist with month-end and year-end closing procedures.
15. Update customer information as needed.
16. Respond to customer enquiries regarding invoices and payments in a professional and timely manner.
17. Build and maintain positive relationships with customers.
18. Ensure compliance with company policies and procedures related to accounts receivable.
19. Adhere to relevant financial regulations and legislation.

Desired Skills:

1. Pastel Evolution
2. Accounting
3. Ledger Management
4. Cashbook
5. Bank Reconciliation
6. Accounts Administration

Desired Work Experience:

1. 2 to 5 years Bookkeeping

Desired Qualification Level:

1. Grade 12 / Matric