Accounting Bookkeeper - Quickbooks (Remote South Africa) - 39378014755

Somewhere; South Africa; Remote; ZAR 35,000 - 55,000; Full time

Job summary

A growing e-commerce healthcare company is seeking an Accounting Operations Specialist to work remotely. This role requires 2+ years of accounting expertise, particularly in QuickBooks, to manage invoicing, collections, and financial reporting while achieving customer service excellence. Candidates must be detail-oriented, proactive, and capable of collaborating across departments.

Qualifications

• 2+ years of accounting experience required.
• Experience with QuickBooks, strong written and verbal communication skills.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Manage invoicing and collections, ensuring financial accuracy.
• Prepare profit and loss statements and maintain accounting records.
• Collaborate with internal teams and conduct client-facing calls.

Skills

Attention to detail

Problem-solving

Communication skills

Google Workspace proficiency

QuickBooks experience

Education

High School Diploma or equivalent

Associate's Degree or higher in a related discipline

Tools

QuickBooks

Google Workspace

Job description

Accounting Operations Specialist (Remote - Full-Time)About Us

We are a growing e-commerce healthcare company, specializing in providing medical equipment and rehabilitation products. We operate with a strong emphasis on transparency, collaboration, and operational excellence, ensuring a smooth and supportive experience for both our clients and our internal team. Our accounting department fosters an innovative environment where customer service excellence is paramount.

The Opportunity

We are seeking a highly detail-oriented, proactive, and efficient Accounting Operations Specialist to join our team remotely. This full-time role is essential in maintaining financial accuracy, contributing to smooth daily operations, and supporting our client-focused approach. You will work closely with our Controller, playing a key role in critical invoicing, collections, and bookkeeping functions that contribute directly to excellent client service and robust internal financial reporting.

This is a remote position requiring availability to work during U.S. business hours (Monday-Friday, 8 am-5 pm Eastern Standard Time, no weekends).

Key Responsibilities

• Invoicing & Collections Management:
  
  • Manage a Gmail-based invoice inbox, diligently organizing emails into correctly labeled folders.
  • Manually enter invoices into QuickBooks with high accuracy and timeliness.
  • Perform rigorous invoice quality assurance (QA) for all orders over $250, including verifying that margins meet a minimum 20% threshold and flagging any shipping discrepancies.
  • Track and ensure timely receipt of payments from all invoices, actively completing collections through professional phone calls with customers and vendors.
  • Prepare invoices for processing within our online purchase order (PO) system and maintain the order database.
  • Verify Government PO (GPO) customers have received their products and bill them accordingly.
• Accounting Support & Record Keeping:
  
  • Support daily and monthly accounting duties and clerical needs related to all financial business processes.
  • Prepare and maintain accurate accounting records, including creating profit and loss statements for company vendors, ensuring all financial data is properly analyzed and documented.
  • Support accounting operations by meticulously filing documents, reconciling statements, and running necessary software programs.
  • Process checks and provide general support to Controllers as needed.
• Interdepartmental Collaboration:
  
  • Interface effectively with multiple departments regarding orders, purchase orders (POs), Government POs (GPOs), and ABM.
  • Collaborate with internal team members via our proprietary web-based task tracking system.
  • Conduct occasional client-facing phone calls using the Mitel (MyCollab) phone system.
• Goal Attainment & Initiative:
  
  • Proactively identify issues and work to resolve them without waiting for instruction.
  • Take initiative to accomplish accounting and company quarterly goals by completing related tasks as needed.

Required Qualifications

• 2+ years of accounting experience is required.
• 2+ years of experience with accounting software, specifically QuickBooks, is required and non-negotiable. (Experience with Sage or similar is a plus).
• Proficiency with Google Workspace (Gmail, Sheets, Docs, Drive) and other office-based products (Word, Excel).
• Strong written and verbal communication skills.
• Excellent phone etiquette and comfort talking with customers/vendors regarding outstanding invoices and purchase orders.
• Ability to speak clearly and professionally (a neutral or mild accent is preferred for client-facing calls).
• High level of accuracy and exceptional attention to detail.
• Strong problem-solving skills and a proactive attitude.
• Ability to work quickly and efficiently while maintaining accuracy.
• Capacity to take initiative and work independently in a fast-paced environment.
• Positive and professional demeanor; highly organized, productive, and dependable.
• Proficient with using an adding machine as well as a home key style of typing.
• Strong reporting, data entry, and general computer skills.

Education & Technical Requirements

• Education: High School Diploma or equivalent required; an Associate's Degree or higher in a related discipline is an asset.
• Workstation:
  
  • CPU: At least i5 Intel Microprocessor or Generic equivalent.
  • RAM: 8 GB or 16 GB.
  • Main Boot Drive: Must be a Solid State Drive (SSD).
  • Operating System (PC): Windows 10 or newer, OR (macOS): Catalina (10.15) or newer.
  • Internet: Stable ping at 50 milliseconds or less, Minimum 10 Mbps download and 5 Mbps upload internet speeds.
  • Headset: Must use a headset with a noise-canceling microphone. High quality gaming over-the-ear headsets are preferred. Wired or wireless earphones such as wired Apple Earpods, Wireless Apple Airpods, or other brands of Bluetooth earbuds are not allowed.
  • Webcam: A decent webcam (1080p or higher resolution).
  • Monitors: Two monitors.
  • Backup Power System: A reliable internet connection and backup power system are preferred.