Academic Support Co-ordinator

Varsity College; KwaZulu-Natal; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading educational institution in South Africa is seeking an Academic Support Co-ordinator for their Westville Campus. The role involves providing administrative support to the Academic department, managing lecturer administration, and ensuring compliance with educational standards. Candidates should possess strong organizational skills and a relevant diploma. The position offers competitive pay and various benefits, including LinkedIn Learning subscriptions and incentive bonuses.

Benefits

LinkedIn Learning subscriptions

Staff discounts

Incentive bonuses

Provident fund contributions

Birthday vouchers

Annual leave

Qualifications

• Minimum of a National Diploma/Advanced Certificate required.
• At least two years of administrative experience, preferably in higher education.

Responsibilities

• Provide daily administrative support to the campus Academic department.
• Manage daily administrative tasks for the Lecturer team.
• Assist with academic workshops and identify at-risk students.

Skills

Strong administrative skills

Organizational skills

Problem-solving

Communication skills

Time management

Education

National Diploma/Advanced Certificate (NQF Level 6)

Advanced Diploma or Degree (NQF Level 7)

Job description

Direct Reporting Line: Head: Academic

Varsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE is a leading private higher education provider in South Africa, registered with the Department of Higher Education and Training (DHET) and accredited by the Council on Higher Education (CHE).

The IIE's Varsity College, Westville Campus has a vacancy for an Academic Support Co-ordinator.

Duties and Responsibilities:

1. Academic Department Administrative Support

• Provide daily administrative support to the campus Academic department across all Schools and Programmes.
• Compile, manage, and distribute academic reports as required.
• Capture student notes in the academic system as needed.
• Collaborate with Academic team members and other departments for audits and reports.
• Support during registration periods, including student retention initiatives.
• Assist with Student Evaluation of Teaching (SETS) processes.
• Attend department meetings and record minutes when required.
• Assist with student disciplinary hearings as needed.
• Meet project deadlines set by the National office or Head: Academic.

Independent Contractor (Lecturer) Administration Management

• Manage daily administrative tasks for the Lecturer team within relevant Schools.
• Support Programme Managers in managing lecturers and addressing queries.
• Monitor lecturers' administrative performance, including timesheet submissions.
• Maintain and update the DASE tracker accurately.
• Manage lecturer loads via module allocations, ensuring hours are within limits.
• Proactively monitor the DASE tracker and report nearing maximum hours.
• Notify lecturers of changes affecting their programmes.
• Assist in advertising lecturer vacancies and screening applications.
• Coordinate lecturer onboarding, evaluations, and approvals.

Campus Synergy and General

• Assist with academic workshops and identify at-risk students and lecturers.
• Coordinate class visit schedules and facilitate communication between departments.
• Ensure compliance with POPIA legislation.

Competencies Required:

• Strong administrative and organizational skills
• Proficiency in computer systems
• Problem-solving and communication skills
• Time management and prioritization
• Organized, friendly, and accurate under pressure

Qualification Requirements:

• Minimum of a National Diploma/Advanced Certificate (NQF Level 6); final year students considered.
• Advantageous: Advanced Diploma or Degree (NQF Level 7).

Experience Requirements:

• At least two years of administrative experience, preferably in higher education.

Working Hours:

• Monday to Friday: 08:00 - 17:00

Salary:

• Competitive, based on experience.

Benefits:

• LinkedIn Learning subscriptions, staff discounts, incentive bonuses, provident fund contributions, birthday vouchers, and annual leave.

Application Response:

• Only suitable candidates will be contacted due to high application volume.

Technical Support:

• For application issues, visit https://hire.simplify.hr/ContactUs.

Note: The IIE Varsity College, IIE Vega, and IIE MSA are equal opportunity employers. Preference may be given to underrepresented groups per South African law. The company may close or hold the vacancy at any time without prior notice.