Academic Operations Officer

Be among the first applicants.

IIE Rosebank College

Johannesburg

ZAR 250 000 - 450 000

Be among the first applicants.

3 days ago

Job description

Job title: Academic Operations Officer

Job Location: Gauteng, Johannesburg
Deadline: May 09, 2025

Key Performance Areas

Student Registration/Administration and Student Records

Planning and oversight of the Registration Process;
Ensure that contracts are complete and correct, and all relevant sections signed;
Billing of all students;
Create and maintain all student files;
Ensure that all relevant supporting documents are in the files;
Ensure all hard copy documents are uploaded on SAM;
Maintain and control a proper filing/archiving system;
Capture and register students on SAM;

Admission Requirements

Responsible to ensure compliance with the relevant IIE Policies;
Liaise with Central Support Office (CSO) on all Admission Queries;
International Student Applications – Study Permits, etc.;
SAQA or Equivalence Documents;

Systems Administration

Responsible for up-to-date, accurate maintenance and capturing of student data on SAM in respect of registration details;
Processing all change of details and change of subject/Modules forms and associated confirmation letters;
Working cooperatively with the academic assistants and in support of T&L team with respect to all details pertaining to changes needed on timetables and registers;

Assessment and Processes

Manage & oversee the entire assessment (formative assignments & tests, summative & special exams & moderation process);

Graduation Process

Ensure all relevant documentation is on the system to be processed by the Central Academic Team in order to graduate students;
Ensure all academic and admission requirements are fulfilled in order to graduate students;
Assist in planning of the graduation ceremony and administration around the ceremony;

Education
Person Description

Degree in Administration/other related (NQF7);

Work Experience

3 Years Administration experience within a Tertiary or Educational Institution;
Administrative/Management jobs;