Academic Administrator

International Hotel School (Official); Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

The International Hotel School seeks an Academic Administrator for its Sunninghill Campus. This full-time position involves coordinating student academic records and ensuring efficient academic operations. Candidates must possess Grade 12, with a tertiary qualification being beneficial, and a minimum of two years' administrative experience in academia. Strong skills in database management and MS Office are essential, along with a passion for the institution's mission and a detail-oriented approach in supporting academic excellence.

Qualifications

• Minimum of 2 years in an administrative role in the academic sector.

Responsibilities

• Administer on-time registration of students on the MIS and LMS.
• Ensure the accuracy of registered student data reflecting on the MIS and ensure quality assurance against admission requirements.
• Download attendance registers from the MIS from academic week one for implementation by the HOD/lecturers.
• Maintain student e-files, weekly uploads, and communication to students.
• Administer and track international student compliance and report weekly at academic meetings.
• Provide administrative support to students.
• Prepare accurate assessment documentation for formative and summative sittings.
• Quality assure grades captured by the HOD/Lecturer against assessment documentation.
• Administer the distribution of internal moderation between module coordinators.
• Provide students with accurate academic transcripts twice a year, signed off by the HOD and ME.
• Manage learner achievements for graduation and ensure timely submission to Support Office.
• Administer the short course offerings.
• Attend open days.

Skills

Strong database and MS Office computer literacy

Strong administrative skills

Good interpersonal communication skills

Education

Grade 12

Tertiary qualification

Job description

Are you detail-oriented, highly organised, and passionate about supporting academic excellence? We are seeking a dedicated Academic Administrator to join our team and play a vital role in ensuring smooth day-to-day academic operations.

The International Hotel School is looking for an Academic Administrator for our Sunninghill Campus on a full-time basis.

The purpose of this position is to coordinate and manage the student academic records process.

Requirements

Essential Qualifications & Experience:

• Grade 12
• Tertiary qualification beneficial
• A minimum of 2 years in an administrative role in the academic sector

Essential Skills:

• Strong database and MS Office computer literacy
• Strong administrative skills
• Good interpersonal communication skills

Qualities:

• Passion for the company’s mission
• Positive attitude and endurance
• Extreme attention to detail
• Organised, efficient, and accurate in performance

Key responsibilities:

• Administer on-time registration of students on the MIS and LMS
• Ensure the accuracy of registered student data reflecting on the MIS and ensure quality assurance against admission requirements
• Download attendance registers from the MIS from academic week one for implementation by the HOD/lecturers
• Maintain student e-files, weekly uploads, and communication to students
• Administer and track international student compliance and report weekly at academic meetings
• Provide administrative support to students
• Prepare accurate assessment documentation for formative and summative sittings
• Quality assure grades captured by the HOD/Lecturer against assessment documentation
• Administer the distribution of internal moderation between module coordinators
• Provide students with accurate academic transcripts twice a year, signed off by the HOD and ME
• Manage learner achievements for graduation and ensure timely submission to Support Office
• Administer the short course offerings
• Attend open days

Benefits

To apply, visit our online application page.