215106 Administrative Operations Specialist - Pennington, NJ (Hybrid for local )

ZipRecruiter; uMdoni Local Municipality; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company seeks an Administrative Operations Specialist to provide crucial support for Wealth Management Operations. This role emphasizes managing executive schedules, coordinating events, and effective communication with teams. Ideal candidates will exhibit strong administrative skills and a collaborative approach, working primarily onsite with some ability for remote flexibility.

Benefits

Health care plans

401(k) plans

Qualifications

• Strong communication skills are necessary.
• Proven ability to manage multiple stakeholders efficiently.
• Experience in administrative support roles is beneficial.

Responsibilities

• Manage calendars and travel plans for executives.
• Coordinate employee engagement events for the senior leader.
• Document meetings and prepare related documents.

Skills

Adaptability

Attention to Detail

Collaboration

Oral Communication

Planning

Presentation Skills

Prioritization

Problem Solving

Written Communication

Tools

MS Outlook

Webex

MS PowerPoint

Job description

Job Description

Position: Administrative Operations Specialist

Location: Pennington, NJ 08534

Contract: ASAP Start (Once Onboarding Clears) – 8/3/2026

Pay Range: $22.29 hourly, paid weekly.

Shift Availability: Monday – Friday; 8:00 AM – 5:00 PM

Potential temp to direct hire depending on candidate's performance and business needs.

Upon completion of training, the schedule will roll into 3 days onsite and 2 days' work from home.

Position Summary:

The Business Operations Management group provides multi-disciplinary horizontal support for Wealth Management Operations (WMO) business priorities and deliverables. Within Business Operations Management, the Engagement & Support team provides support for a senior leader and business manager to execute on meetings, travel, and other responsibilities. They partner with the local Site Engagement Team to help plan, facilitate and execute employee engagement events. Engagement & Support is looking for a Business Support Lead II that:

• Communicates with executives and line management to gather and convey relevant information.
• Documents accurate messages and handles calls with appropriate judgment.
• Proactively manages the calendar of multiple stakeholders, effectively resolving conflicts that arise in a professional manner.
• Manages all travel planning and expenses, coordinating schedules for the executive to maximize time and create efficiencies.
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills.
• Liaises with outside groups to coordinate events where the executive is a corporate chair, director, or committee member.
• Assists with planning for WMO employee engagement events and engagement events for their senior leader.
• Supports and helps facilitate the planning, setup, and logistics of executive site visits.

Required Skills:

• Adaptability
• Administrative Services
• Attention to Detail
• Collaboration
• Oral Communication
• Planning
• Presentation Skills
• Prioritization
• Problem Solving
• Written Communication

Desired Skills:

• MS Outlook
• Webex
• MS PowerPoint

Working Conditions:

• May occasionally be exposed to loud sounds and distracting noise levels, such as from office equipment.
• The ability to lift up to 30 lbs.
• Use of computers and technology.

At Canon Recruiting, we prioritize our people and are committed to inclusion in every aspect of our organization. We believe that diversity enhances our strength and ability to serve our clients effectively. We celebrate the unique perspectives and experiences of our employees, which give us a competitive advantage in a changing market. Canon is dedicated to fostering an inclusive environment where all employees are valued. We are an equal opportunity employer and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or other protected characteristics. We consider qualified applicants with arrest and conviction records. Our benefits may include health care and 401(k) plans. For accommodations, please contact our HR team at [e-mail].