Personal Assistant

Virtustant; Venezuela; Remote; VES 14,707,000 - 24,512,000; Part time

Job summary

Virtustant is seeking a highly organized Personal Assistant to support one or two US-based principals. The role focuses on inbox and calendar management, travel coordination, and daily errands, with growing exposure to business tasks as trust builds.

You will operate remotely from Venezuela, supporting US business hours, and gradually handle more delegation and event planning while maintaining discretion and reliability.

Qualifications

• Proven experience as a personal, executive, or virtual assistant.
• Strong written English at C2 level.
• Availability during US business hours.

Responsibilities

• Manage and organize email inboxes by triaging, filing, flagging replies, and drafting responses.
• Run calendars for both principals by scheduling meetings, resolving conflicts, and sending reminders.
• Research and book travel, including flights, hotels, and itineraries.
• Handle ad hoc personal tasks and family logistics.
• Capture ideas and requests and organize them into clear, prioritized task lists.
• Communicate owners' decisions clearly to clients and staff in writing.
• Help delegate more, including planning events such as retreats.
• Liaise with front desk for ongoing business support.

Skills

Proven experience as a personal/exec/虚

Strong written English

Availability US hours

Tools

Slack

Email

Text messages

Calendar tools

Travel booking tools

Job description

Job Title: Personal Assistant

About The Company

Our client focuses on helping small-to-medium-sized business owners, start-ups, and non-profits transform operational complexity into clarity, alignment, and action.

Job Description

You will be the go-to assistant for one of two colleagues of a US wellness and multi-business group. He is an idea-driven owner of four to five businesses who needs structure, and the other is a highly organized consultant who needs capacity. The role is mostly personal assistance to start, including your work with inboxes, calendars, travel, and day-to-day errands. As trust builds, you will take on more business tasks, such as relaying the owner's decisions to clients and on-site staff.

Responsibilities Of The Role

• Manage and organize email inboxes by triaging, filing, flagging what needs a reply, and drafting responses.
• Run calendars for both principals by scheduling meetings, resolving conflicts, and sending reminders.
• Research and book travel, including flights, hotels, and itineraries, often on short notice.
• Handle ad hoc personal tasks and family logistics as they come up.
• Capture the business owner's ideas and requests as they arrive, then organize them into clear, prioritized task lists.
• Communicate the owner's decisions clearly to business clients and on-site staff in writing.
• Help the consultant delegate more, including support with planning events such as retreats.
• Take on business support tasks and liaise with the front desk team over time.

Required Experience And Qualifications

• Strong written English at C2 level.
• Proven experience as a personal, executive, or virtual assistant, ideally supporting more than one person.
• Availability during US business hours.

Preferred Skills

• Experience in wellness, clinics, or small multi-business groups.
• Event or retreat planning experience.
• Comfort moving between personal admin and business tasks.

Personality

• Highly organized and detail-oriented, with a reliable system for tracking many open requests.
• A good listener who can take in a lot of loosely structured information and put it in the right places.
• Confident to set healthy boundaries and prioritize, rather than saying yes to everything.
• Calm under pressure, and not easily overwhelmed by a high-energy, demanding principal.
• Discretion with personal and family information.
• Clear, organized, and collaborative.

Software & Tools

• Slack
• Email
• Text messages
• Standard calendar tools
• Travel booking tools

Schedule

Mon, Tue, Wed, Thu, Fri

Flexible hours: Any 15h/wk

ET

Weekends: no

15 hrs/wk, will increase to around 20hrs/wk

Salary And Benefits

• Payment in USD or Local Currency according to candidate's preference.
• Full-time remote opportunity.