ONU Mujeres Asociada/o de Programa, N-PPSA6

UN Atlas; Caracas; Hybrid; VES 19,713,000 - 37,634,000; Full time

Job summary

UN Women Venezuela seeks a Programme Associate (NPSA-6) to provide essential administrative, operational, and programmatic support for the WPHF portfolio. The role ensures effective implementation, data management, and coordination with regional offices and headquarters.

Reporting to the Programme Coordination Analyst, you will assist with work plans, budgets, financial reporting, and ERP system data entry (Quantum/PRISM) while ensuring compliance with UN Women policies and standards.

Qualifications

• Secondary education completed is required.
• A university degree in business administration, public administration, social sciences, international development, or related fields is desirable.
• At least 6 years of progressive experience in administration or programme support is required.

Responsibilities

• Provide administrative and logistical support for WPHF project management, including work plans, budgets, and implementation arrangements.
• Guide implementing partners on routine execution and financial reporting.
• Assist recipient organizations with financial reporting and compile data for documents.
• Create projects in Quantum/PRISM and monitor budgets and financial reports.
• Process payments and maintain internal expenditure controls.
• Support monitoring and accountability by organizing meetings, travel arrangements, and preparing cost-sharing agreements.

Skills

Programme management

Administrative processes

Data & document management

Financial & budgetary skills

IT proficiency

Information creation & presentation

Education

Secondary education completed

Bachelor's degree or equivalent (desirable)

Tools

Oracle Cloud (Quantum)

Job description

Organizational context: UN Women in Venezuela supports national efforts for gender equality aligned with the 2030 Agenda, working through its Regional Office to assist the Resident Coordinator's Office and the UN Country Team. This role supports the implementation of the Women's Peace and Humanitarian Fund (WPHF) portfolio, contributing to gender normativity within the UN system.

Job purpose: The Programme Associate (NPSA-6) provides crucial administrative, operational, and programmatic support for the Women's Peace and Humanitarian Fund (WPHF) portfolio in Venezuela. Reporting to the Programme Coordination Analyst, this role ensures the effective implementation of WPHF projects in line with UN Women's policies and standards. The position contributes to research, financial management, and program execution, facilitating smooth operations and information exchange with regional offices and headquarters.

Responsibilities: The Programme Associate provides administrative and logistical support for WPHF project management, including preparing work plans, budgets, and implementation arrangements. They offer guidance to implementing partners on routine execution and financial reporting, assist recipient organizations with financial reporting, and compile data for various documents. The role also supports financial management by creating projects in Quantum/PRISM, monitoring budgets, reviewing financial reports, processing payments, and maintaining internal expenditure controls. Additionally, the Associate supports monitoring and accountability functions by organizing meetings, managing travel arrangements, preparing cost-sharing agreements, and processing information from partners for databases.

Education: A completed secondary education is required. A university degree (Bachelor's or equivalent) in business administration, public administration, social sciences, international development, or related fields is desirable.

Work experience: A minimum of 6 years of progressive experience in administration or programme support/management is required. Experience working with computerised systems and multiple office software packages is essential. Experience providing administrative, operational, or programme support within multidisciplinary teams is needed. Familiarity with modern web-based ERP systems, preferably Oracle Cloud (Quantum), is highly desirable.

Skills: Programme management, administrative and transactional processes, information creation and presentation, data and document management, financial and budgetary skills, IT proficiency.

Required languages:

Desired languages: