Executive Assistant - Join Our Talent Network for Future Freelance Opportunities

Freelance Latin America; Venezuela; A distancia; VES 450.000 - 675.000; Jornada completa

Descripción de la vacante

A remote opportunity provider is seeking an Executive Assistant to manage executive calendars, assist with project coordination, and communicate effectively with stakeholders. The ideal candidate will have strong organizational skills, fluency in English, and experience with bookkeeping and digital tools. Competitive pay in US Dollars and various benefits offered.

Servicios

Competitive pay in US Dollars

Work with respected business professionals

Birthday and work anniversary celebrations

Formación

• At least 1 year of experience as an Executive Assistant or in a similar administrative role.
• Demonstrated ability to manage multiple projects and tasks simultaneously.
• High attention to detail with a focus on maintaining accuracy.

Responsabilidades

• Organize, coordinate, and prioritize meetings and events.
• Facilitate communication between executives and stakeholders.
• Input and maintain accurate financial records.

Conocimientos

Organizational skills

Communication skills

Data entry

Basic bookkeeping

Proficiency in MS Office

Fluency in English

Herramientas

QuickBooks

Google Suite

Monday.com

Trello

Asana

Descripción del empleo

Overview

Are you an Executive Assistant who is highly organized, proactive, and open to remote opportunities? At Freelance Latin America, we specialize in connecting top talent with high-level freelance roles, allowing professionals to work remotely. We’re building a pool of qualified candidates to reach out to when the right opportunity arises. By joining our talent network, you’ll be the first to know about exclusive freelance positions with leading clients. This is your chance to become part of a dynamic, collaborative, and growth-driven environment. If you enjoy managing multiple tasks, providing executive support remotely, and working with a proactive mindset, we’d love to connect with you!

Responsibilities

• Manage executive calendars: Organize, coordinate, and prioritize meetings, travel arrangements, and events, ensuring that all commitments are met efficiently
• Serve as a key point of contact: Facilitate clear and effective communication between executives and internal/external stakeholders, ensuring messages are conveyed promptly and accurately
• Digital organization and email management: Review incoming emails, identify urgent or priority tasks, and manage the follow-up and scheduling of action items accordingly
• Assist with project coordination: Provide support in organizing, tracking, and updating the progress of ongoing projects, ensuring deadlines are met and tasks are completed on schedule
• Handle basic bookkeeping: Input and maintain accurate financial records using QuickBooks or similar accounting software, following established procedures and guidelines
• Prepare and maintain reports: Draft, update, and distribute internal reports, ensuring that all data is accurate, relevant, and aligned with business objectives
• CRM management: Use customer relationship management (CRM) tools to track interactions with clients, maintain accurate records, and help streamline workflows
• Excellent communication skills: Communicate clearly and efficiently, both in writing and verbally, ensuring the smooth flow of information and understanding

Requirements

• At least 1 year of experience as an Executive Assistant or in a similar administrative role
• Strong organizational skills: Demonstrated ability to manage multiple projects and tasks simultaneously, ensuring deadlines are met and priorities are effectively managed
• Proficiency in data entry: High attention to detail with a focus on maintaining accuracy while entering and managing data
• Basic bookkeeping knowledge: Experience with accounting tasks such as maintaining financial records, and familiarity with software like QuickBooks or similar accounting tools
• Fluency in English: Strong written and verbal communication skills in English to interact effectively with clients and internal teams across different regions
• Proficiency in digital tools: Experience using MS Office, Google Suite, and project management platforms like Monday.com, Trello, or Asana to stay organized and manage workflows

Benefits

• Competitive pay in US Dollars
• Work with respected business professionals
• Value and encouragement of input from team members
• Different payment methods (Zelle, Face Bank, Binance)
• Paid every two weeks
• Birthday and work anniversary celebrations
• Alliances with many brands grant extra benefits to freelancers
• Weekly recreation dynamics that foster a healthy work environment

Before You Apply

At Freelance Latin America, we’re excited to connect you with meaningful remote opportunities. However, we want to be clear:

These are professional roles with set schedules defined by the client. Consistent availability is expected. You will have a set work schedule determined by the client, and you are expected to be present during those hours.

You will be part of the client’s team. You’ll follow their company guidelines, communication practices, and workflows, ensuring seamless collaboration.

KPIs and goals matter. Your performance will be measured to ensure alignment with client expectations and project objectives.

Training may be required. You might need to complete training to fully understand your role, tools, and client processes.

Commitment and responsibility are essential. We work with clients who rely on your dedication to deliver consistent, high-quality results. This is key to building trust and long-term partnerships.

Ready to grow your career with us? Apply only if you are ready to commit, learn, and take ownership of your role.