Assistant & Program Coordinator

Oowlish; Caracas; Híbrido; VES 450.000 - 675.000; Jornada completa

Descripción de la vacante

A rapidly expanding software development company in Caracas seeks a Strategic Executive Assistant & Program Coordinator. The ideal candidate will support executives, coordinate cross-functional initiatives, and manage project timelines in a fast-paced environment. This hybrid role offers the opportunity for professional growth and involvement in international projects, along with competitive compensation and flexible hours.

Servicios

Home office

Flexible Hours

Competitive compensation

Career plans for growth

International Projects

English Program

Fitness with Total Pass

Games and Competitions

Formación

• 3–5+ years of experience as an Executive Assistant or Program Coordinator.
• Experience in a fast-paced, startup-style environment.
• Hands-on understanding of software development lifecycles.

Responsabilidades

• Provide direct support to executives, managing schedules and communications.
• Coordinate cross-functional projects and track timelines.
• Build and maintain dashboards for stakeholder visibility.

Conocimientos

Organizational skills

Communication skills

Multitasking

Excel skills (VLOOKUPs, pivot tables)

Herramientas

Google Sheets

Descripción del empleo

Join Our Team

Oowlish, one of Latin America's rapidly expanding software development companies, is seeking experienced technology professionals to enhance our diverse and vibrant team.

As a valued member of Oowlish, you will collaborate with premier clients from the United States and Europe, contributing to pioneering digital solutions. Our commitment to creating a nurturing work environment is recognized by our certification as a Great Place to Work, where you will have opportunities for professional development, growth, and a chance to make a significant international impact.

We offer the convenience of remote work, allowing you to craft a work-life balance that suits your personal and professional needs. We're looking for candidates who are passionate about technology, proficient in English, and excited to engage in remote collaboration for a worldwide presence.

About the Role

We are seeking a highly organized and proactive Strategic Executive Assistant & Program Coordinator to provide direct support to executives while coordinating cross-functional initiatives. This is a hybrid role that requires strong organizational skills, adaptability, and the ability to thrive in a fast-paced environment where priorities can shift quickly.

In this role, you will act as a bridge between leadership, operations, and teams, helping align business and technical goals. You will be responsible for managing executive calendars, supporting strategic initiatives, and ensuring smooth communication across departments. The ideal candidate is detail-oriented, resourceful, and comfortable working in a dynamic startup-style environment. If you are looking for an opportunity to make a meaningful impact while working closely with leadership, this position offers a chance to grow and contribute significantly to both daily operations and long-term objectives.

Responsibilities

• Provide direct support to executives, managing schedules, communications, and key priorities.
• Coordinate cross-functional projects and ensure smooth execution of strategic initiatives.
• Support program operations across business, marketing, and technology teams.
• Track project timelines, deliverables, and dependencies to ensure accountability.
• Build and maintain dashboards and reports using Excel or Google Sheets to provide visibility to stakeholders.
• Adapt quickly to changing priorities and act as a strategic thought partner to executives.

Qualifications

• 3–5+ years of experience as an Executive Assistant, Program Coordinator, or in a similar hybrid role.
• Experience supporting executives in a fast-paced, startup-style environment.
• Hands-on understanding of software development lifecycles and marketing operations.
• Intermediate-to-advanced skills in Excel or Google Sheets (VLOOKUPs, pivot tables, simple dashboards).
• Strong organizational and communication skills with proven ability to multitask.

Benefits & Perks

• Home office
• Flexible Hours
• Competitive compensation based on experience
• Career plans to allow for extensive growth in the company
• International Projects
• Oowlish English Program (Technical and Conversational)
• Oowlish Fitness with Total Pass
• Games and Competitions

You can also apply here:

Website: https://www.oowlish.com/work-with-us/

LinkedIn: https://www.linkedin.com/company/oowlish/jobs/

Instagram: https://www.instagram.com/oowlishtechnology/