Youth Development Administrative Coordinator

YMCA of Greater San Francisco; San Francisco (CA); On-site; USD 41,000 - 44,000; Full time

Job summary

The YMCA of Greater San Francisco is hiring a Youth Development Administrative Coordinator to support the Youth Development Department and coordinate programs across PSA, afterschool, and ECE sites. This role provides administrative services, records management, and liaison support for MathTalk and Power Scholars Academy, ensuring compliant, high-quality program delivery.

The position requires strong communication, organization, and collaboration skills, with a background in youth programming

Qualifications

• Bachelor’s degree or equivalent program and community experience.
• Minimum of 2 years’ experience in administrative functions in youth programming.
• Skilled in communication, problem-solving, and organizing.
• Strong interpersonal, collaboration, and written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• YMCA approved First Aid, CPR and AED certified (may complete upon hire).
• Ability to communicate in Spanish, Cantonese, or other languages commonly spoken in the communities served.

Responsibilities

• Co-coordinate community co-design sessions with families, educators, and community members at each YMCA and ECE site.
• Provide support to afterschool staff and ECE sites using Math! Everywhere!
• Recruit and onboard local MathBuck$ redemption partner businesses near each site
• Maintain records and observation logs.
• Support co-design and logistics planning for PSA launch
• Coordinate PSA staff training logistics
• Support post-implementation survey administration and interviews
• Contribute to comprehensive outcomes report
• Support program logistics, resource management, and administrative functions.
• Assist with gathering data used to guide decision-making and to adapt programming
• Provide compliance support by maintaining accurate records and preparing reports to meet funder, legal, and organizational requirements.

Skills

Communication

Problem-solving

Organizing

Interpersonal skills

Written and verbal communication

Spanish/Cantonese language

Education

Bachelor’s degree or equivalent program and community experience

YMCA approved First Aid, CPR and AED certification

Tools

Microsoft Office Suite

Job description

• Base Pay $30.00 - $32.00 / Hour
• Job Category Coordinator

Description

Careers by Empowering Futures, Building Communities

Imagine going to work each day knowing that your efforts positively impact individuals and communities. As a global movement and the nation's leading nonprofit organization dedicated to strengthening communities through youth development, healthy living, and social responsibility, the YMCA of Greater San Francisco offers more than just a job—we offer a career with a future and the opportunity to make a lasting difference in your community. At the Y, you can uncover your passion and build a lifelong career addressing some of the nation's most pressing social issues.

Our Organizational Culture

At the YMCA of Greater San Francisco, we are committed to demonstrating values that aim to building strong communities where you can Be, Belong and Become. With Truth & Courage, we strive to understand and act on individual and societal truths. We ensure a safe and inclusive environment with Authenticity & Accessibility, allowing everyone to participate according to their needs. Our approach is Dependable & Creative, as we respond to community needs through strong partnerships. Above all, we embody Dignity & Empathy, treating everyone with respect and compassion, and recognizing the inherent dignity in all individuals.

Requirements

Qualifications

• Bachelor’s degree or equivalent program and community experience
• Minimum of 2 years’ experience in administrative functions in youth programming
• Skilled in communication, problem-solving, and organizing.
• Strong interpersonal, collaboration, and written and verbal communication skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• YMCA approved First Aid, CPR and AED certified (may complete upon hire)

Preferred Qualifications

• Ability to communicate in Spanish, Cantonese, or other languages commonly spoken in the communities served.

Position Summary

The Youth Development Administrative Coordinator reports to Director of Youth Development Program Quality and Fidelity and provides organization-wide administrative support to the Youth Development Department and serves as the primary liaison between MathTalk and the YMCA of Greater San Francisco, supporting the implementation of Math! Everywhere! (M!E!) across Power Scholars Academy (PSA), afterschool programs, and Early Learning Centers.

Job Responsibilities

Math!Everywhere! Plan Design & Implementation

• Co-coordinate community co-design sessions with families, educators, and community members at each YMCA and ECE site
• Provide support to afterschool staff and ECE sites using Math! Everywhere!
• Recruit and onboard local MathBuck$ redemption partner businesses near each site
• Maintain records and observation logs.

PSA Preparation and Expansion Support

• Support co-design and logistics planning for PSA launch
• Coordinate PSA staff training logistics
• Support post-implementation survey administration and interviews
• Contribute to comprehensive outcomes report

Program Operations & Compliance

• Support program logistics, resource management, and administrative functions.
• Assist with gathering data used to guide decision-making and to adapt programming
• Provide compliance support by maintaining accurate records and preparing reports to meet funder, legal, and organizational requirements.

Work Environment & Physical Demands

This position is primarily performed in an office, community program, school, or early learning environment, with regular interaction with staff, community partners, families, and program participants. The role requires frequent use of a computer, telephone, and other standard office equipment. Occasional local travel to program sites and community meetings may be required. Physical demands include prolonged periods of sitting, standing, walking, and moving between program locations. The employee may occasionally lift, carry, or move materials and supplies weighing up to 25 pounds. Some evening and weekend work may be required based on program schedules, events, and organizational needs.

Disclaimers

• Must successfully complete a background screening, including criminal and employment verification. Some positions may also require a credit check.
• All duties and responsibilities are essential job functions, subject to reasonable accommodation. The YMCA of Greater San Francisco promotes an equal employment opportunity workplace, which includes reasonable accommodation for otherwise qualified disabled applicants and employees. Please contact your manager if you have any questions about this policy or these job duties.
• This job description may not be all-inclusive, and employees are expected to perform other duties as assigned by management. Job descriptions and duties may be modified by management as needed.
• Job offers are conditional and contingent upon background clearance. Pursuant to the San Francisco Fair Chance Ordinance and CA Fair Chance Act, we will consider qualified applicants with arrest and conviction records for employment.

Salary Description

The Youth Development Administrative Coordinator position offers an hourly rate of $30.00 to $32.00 per hour. The rate is based on salary benchmarking for similar roles and is aligned with grant fund approvals and requirements for the position.