YCBA Head of Facilities

Yale University; New Haven (CT); On-site; USD 92,000 - 147,000; Full time

Job summary

Yale University’s Yale Center for British Art in New Haven seeks a Head of Facilities to oversee facilities planning and maintenance across six sites, including the Louis Kahn building.

The role leads staff, manages budgets and schedules, coordinates with vendors and university partners, and ensures safety, compliance, and conservation of the museum’s buildings and assets. Weekend/evening availability is required.

Qualifications

• Bachelor’s degree in related field and six years of related experience.
• Experience supervising staff and managing facilities in complex environments.
• Strong customer service and communication skills.

Responsibilities

• Staffing: determine staffing needs and posting requirements.
• Manage admin support for exempt and non-exempt staff.
• Oversee technology needs and inventories.
• Develop budgets and financial analyses.
• Manage facilities usage of offices and equipment.
• Coordinate training on new policies.
• Ensure compliance with university/federal regulations.
• Develop administrative policies.
• Assess staffing levels and development.
• Perform research on user requirements via surveys and focus groups.
• Manage exempt and non-exempt staff.
• May perform other duties as assigned.

Skills

Customer service

Organizational skills

Written and oral communication

Cross-department collaboration

Staff supervision

Project leadership

Emergency response

Leadership

Budgeting and planning

Facilities coordination

Education

Bachelor’s Degree in related field

Tools

Microsoft Project

Outlook

SharePoint

CAD software

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

Reporting to the Yale Center for British Art’s Director of Operations, the Head of Facilities will oversee facilities planning and maintenance for the museum’s portfolio of six leased and owned facilities, including its landmark building designed by renowned American architect Louis I Kahn.

The position will develop strategic initiatives in support of the programs, collection stewardship and operations of a world-class university museum, with oversight over facilities project management, risk management, emergency preparedness and emergency recovery, facilities planning, conditions monitoring and maintenance.

The Head of Facilities is responsible for staff moves, furniture and fixture installation and configuration, waste management and pest management. The position fields and responds to concerns from museum staff and university colleagues about facilities issues (cleanliness, loading dock traffic, climate, fire safety systems, mail delivery, event support, etc) while also supporting exhibitions, events, and special projects requiring facilities coordination.

The Head of Facilities will be a key strategic partner in all aspects of the planning, maintenance and conservation of the museum’s Louis Kahn building and five additional active sites. The position will develop and manage large- and small-scale renovation and maintenance projects consistent with the YCBA’s building conservation plan. The incumbent will ensure that Facilities staff, vendors and contractors properly handle and maintain the building’s raw materials, taking care to preserve original materials as projects are executed. The Head of Facilities will provide day-to-day management and leadership for the Center during design, construction, and close-out phases of capital projects involving construction, renovation and large-scale restoration.

This position is responsible for all aspects of facilities planning to include developing and managing budgets, coordinating project schedules, managing relationships with university constituents, architects, vendors, suppliers, and trades. The Head of Facilities provides oversight over the maintenance of all museum sites ensuring that facilities are safe and secure. The Head of Facilities manages YCBA Facilities staff while also overseeing custodial and other staff from Yale Facilities that are assigned to work in the Yale Center for British Art.

The YCBA Head of Facilities works occasional weekends and evenings.

Required Skills And Abilities

• Outstanding customer service, organizational, oral and written communication skills. Ability to work successfully in a fast-paced and changing environment. Ability to partner and work collaboratively across University and Museum departments and between cultural properties institutions to support teaching, research, and exhibition missions.
• Demonstrated experience supervising and directing the work of staff or teams, including the ability to hire, coach and develop staff and lead department in succession planning and employee engagement. Ability to manage and work effectively with a team of diverse permanent staff, temporary project staff, contractors, and University officials.
• Strong leadership, interpersonal and team-building skills with a positive, can-do attitude that supports the mission and goals of the Center. Proven ability to manage multiple large and small projects at once. Ability to manage multiple facilities.
• Strong analytical and problem-solving skills. Ability to respond to emergencies 24/7, make rapid and appropriate judgments, and take a leadership role in emergency crisis situations.
• Strong computer skills coupled with the knowledge of Microsoft Project, Outlook, SharePoint and other database and computer-aided drafting (CAD) software.

Preferred Education, Experience And Skills

• Extensive facilities, contract, project management experience.
• Knowledge of building management systems and facility/event service operations.
• Knowledge of building electrical, mechanical, climate monitoring systems and experience in construction planning.
• Experience working in a museum, university, or similarly complex institutional environment with an emphasis on client service, supervision of exempt and non-exempt employees, and stewardship of valuable collections.

Physical Requirements

Ability to climb stairs, inspect roofs, access crawl spaces, move between buildings, inspect drawings, and lift up to 50 lbs.

Principal Responsibilities

• Reviews and determines staffing needs, job posting requirements, salary guidelines, and labor agreement interpretations for exempt and non-exempt staff in one or more functional department of the University. 2. Manages the administrative support needs for exempt and nonexempt staff and provides recommendations, improvements, solutions and assistance as needed. 3. Manages and monitors technology needs, conducts inventory, and system requirements for the assigned departments. 4. Develops and prepares budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance reports for the departments. 5. Manages the use of facilities in one or more departments including office space, work stations, equipment, and office supplies. 6. Manages administrative support for activities of one or more departments to ensure timely completion of projects. 7. Manages and coordinates training sessions for assigned departments when new policies or practices are adopted. 8. Ensures compliance with University and federal regulations as they apply to the assigned departments. 9. Identifies, plans, and develops administrative policies for the assigned departments. 10. Assists in reviewing and implements University and departmental policies as they pertain to the administrative functions of the assigned department. 11. Assesses and makes recommendations regarding staff development and staffing levels. 12. Monitors, develops, plans, and executes systematic research on user requirements through such mechanisms as surveys, interviews, focus groups and competitive analysis. 13. Manages a staff of exempt and non-exempt employees. 14. May perform other duties as assigned. Required Education and Experience Bachelor’s Degree in related field and six years of related experience or an equivalent combination of education and experience.

Job Posting Date

08/18/2026

Job Category

Manager

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Senior Manager; Senior Program Leader (26)

Salary Range

$92,000.00 - $146,750.00

Time Type

Full time

Duration Type

Staff

Work Model

On-site

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.