Yardi Systems Specialist

Pratum Co; Gaithersburg (MD); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health & welfare benefits

Paid time off: 2 weeks vacation, 1 wk.

Job summary

Pratum Co in Gaithersburg, MD seeks a Yardi Systems Specialist to act as SME and administrator for the Yardi Property Management system. You will ensure operational integrity, provide user support, and drive platform improvements across modules like Voyager Affordable and RentCafe.

The role requires on-site presence at the Gaithersburg HQ and offers growth in system governance, training, and cross‑functional collaboration with accounting and operations.

Qualifications

• Over 3 years' experience as a Yardi user and administrator including Voyager Affordable, RentCafe, Procure to Pay, and other system applications.
• Subject matter expert with Yardi system, handling user access, property setup and permissions, and report creation.
• Experience leading a software implementation project with stakeholder coordination.
• Strong training abilities and clear, professional English communication.

Responsibilities

• Provide technical support to users of Yardi products including Voyager Affordable, RentCafe, Procure to Pay and others in a timely manner.
• Create and maintain users, manage permissions and property assignments, scheduled reports, custom menus and workflows.
• Serve as the first point of contact for clients experiencing Yardi software‑related problems, guiding problem identification and resolution.
• Escalate to Yardi support and collaborate with team members to resolve complex issues promptly.
• Track and review performance data of Yardi modules to identify trends and improve plans.
• Work with vendors to establish and maintain Yardi data exchange.
• Migrate properties to Yardi platform and support onboarding/offboarding as needed.
• Test and implement new Yardi modules with departments; manage project milestones.

Skills

Yardi experience

Voyager Affordable

RentCafe

Procure to Pay

Software implementation

Project management

Training delivery

English proficiency

Microsoft Office

Tools

Yardi Voyager

RealPage

Office Suite

Job description

Yardi Systems Specialist

POSITION SUMMARY

The Yardi Systems Specialist is a subject matter expert and administrator on the team for the Yardi Property Management system. This individual is accountable for the operational integrity, user support and continuous enhancement of the Yardi platform, the modules implemented to date, and those that are on the implementation roadmap. Particular emphasis on identifying and resolving data discrepancies arising from system integrations is an integral part of this role. The role bridges systems accuracy across Pratum's disciplines, including accounting aspects, with technical troubleshooting and process optimization, serving as both a hands‑on problem solver and strategic system guide.

This is not a remote role and will require on‑site daily office presence in our company's Gaithersburg, MD HQ as a standard expectation.

PRIMARY/ESSENTIAL DUTIES AND RESPONSIBILITIES

Support and Administration

• Provide technical support to users of the Yardi products including Voyager Affordable, RentCafe, Procure to Pay and others in a timely manner.
• Create and maintain users, manage permissions and property assignments, scheduled reports, custom menus and workflows.
• Serve as the first point of contact for clients experiencing Yardi software‑related problems, guiding them through problem identification, resolution, and prevention.
• Serve as the escalation point and liaison for Yardi support; collaborate with other team members and Yardi client support to resolve complex technical issues promptly.
• Track and review performance data of various Yardi modules to identify trends and issues and develop improvement plans.
• Work with vendors to establish and maintain Yardi data exchange.

Yardi Migration and Implementation

• Serve as primary point of contact and technical project lead to migrate properties to Yardi platform.
• Assist with the onboarding of new propertiesand associated setup as part of the transition team, as well as the offboarding/transition of properties as the circumstances arise.
• Work with departments to test and implement new Yardi modules.
• Practice sound project management skills to ensure projects stayon track and implementation milestone objectives are met.

Training

• Participates in, and serves as a facilitator and subject matter expert, in ensuring all system users are trained and capable of performing required job tasks within the Yardi system. This includes new hire and onboarding training, support for staff at new‑hire orientation, development of training guides and curriculum/course materials, training of current staff who are or will be users of the system, etc.
• Analyze support tickets and work with department heads to create opportunities for additional training and continuous education.
• Identify and streamline processes and work with other departments to implement.
• Maintain system documentation, including configuration records, process workflows.

REQUIRED MINIMUM QUALIFICATIONS

• Over 3 years' experience as a Yardi user and administrator including Voyager Affordable, RentCafe, Procure to Pay, and other system applications/features. Prior experience with other residential multi‑family property management systems (e.g. RealPage/OneSite) is helpful.
• Experience in serving as a subject matter expert with the Yardi system, with demonstrated capability in handling/managing/resolving software system access, new property set‑up, new user set‑up and permissions, ad‑hoc and scheduled report generation, custom menus, workflow creation, etc. Prior experience in‑house with a multi‑family property management company, including affordable housing (LIHTC, HUD Project Based Section 8, etc.).
• Prior experience in leading a software implementation effort from beginning to successful completion. Yardi software implementation experience strongly preferred. Capable of rallying positive support for achieving project milestones, managing and collaborating with stakeholders, both inside and outside of the company, to stay on‑track and on‑schedule with tact and professionalism.
• Capable of training employees in all operational aspects of Yardi. Comfortable presenting the subject matter one‑on‑one, to small groups in‑person in a classroom setting, on‑line via virtual/web‑based training, etc.
• Excellent English verbal and written communication skills.
• Strong organizational and time management skills with excellent attention to detail. Adept at owning projects and tasks, managing deliverables to meet deadlines, connecting with people and facilitating effective collaboration to achieve successful outcomes.
• Strong project management skills.
• Advanced Microsoft Office Suite experience (Teams, Word, Excel, Outlook, PowerPoint, etc.).

WORK ENVIRONMENT

The role will be based at the company’s corporate offices in Gaithersburg, MD and the work environment is predominantly office/clerical. This is not a remote role and will require on‑site daily office presence as a standard expectation.

While performing the duties of this job, the employee is regularly required to read, write, talk and hear. The employee frequently is required to sit; use hands/fingers to handle or feel (e.g. type); and reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20+ pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Must have reliable transportation and ability to meet attendance/punctuality requirements and to facilitate on‑site visits to properties (5-10% travel estimated).

This role is exempt and has an anticipated annualized base salary range of $65k-$75k for a new employee depending on a number of relevant factors including individuals’ experience, qualifications, knowledge, skills, abilities, client/property or company budgetary limitations/guidelines, and other job‑related company and market considerations. This position may be eligible to receive discretionary and/or performance‑based bonuses on a spot or annual basis, which are variable depending on individual merit/performance, budgetary limitations, company performance, and other job‑related factors. Full‑time positions (30+ hours/week) are eligible for 2 weeks paid vacation, 1 week sick and related leave, 11 paid holidays, and health & welfare benefits as outlined on the Company’s website. To learn more about our company and our benefits, go to: https://pratumco.com/careers/.

Pratum Companies is committed to a diverse workforce and is an Equal Opportunity Employer.