Yale Quantum Institute Managing Director

Yale Quantum Institute; New Haven (CT); On-site; USD 124,000 - 207,000; Full time

Job summary

The Yale Quantum Institute is seeking a Managing Director to lead the administration, daily operations, development, outreach, and strategic planning for Yale's quantum science program. The role reports to the YQI Director and the Vice Provost for Research and collaborates with the Institute Advisory Board.

You will oversee budgeting, program development, communications, and conference organization, ensuring alignment with university policy and strategic goals.

Qualifications

• Managing multiple priorities with independent judgment and initiative.
• Entrepreneurial, flexible leadership with strong consensus-building.
• Strong organizational skills, ability to meet deadlines and multi-task.
• Excellent interpersonal skills to work with diverse donors, partners and staff.
• Strong written, editing and verbal communication with strategy focus.

Responsibilities

• Directs one or more functional areas within an administrative department and ensures policy compliance.
• Oversees analytic support for policies, planning and administrative standards.
• Administers operating budgets and cost-saving objectives for the department.
• Leads vendor selection, contract negotiation, and expenditure approvals.
• Represents the institute in internal and external stakeholders and manages staff.

Education

Bachelor’s Degree in related field

Job description

The Yale Quantum Institute is the quantum science and engineering flagship at Yale and executes the vision of the university for quantum research and education at Yale. The Managing Director spearheads and implements the University Science Strategy Committee recommendations for quantum science and engineering, in partnership with the YQI Director, Deputy Directors and Executive Committee, and reports to the YQI Director and the Vice Provost for Research. The Managing Director is responsible for managing the planning, workflow, and daily operations of the Institute. Broad areas of responsibility include: Overall Management, Daily Operations, Development, External Relations, Visibility and Communications, Strategy, Conference Organization, and Financial Planning.

Leadership: Execute the mission of the institute and represent the YQI to internal and external constituencies to help raise the academic profile and prestige of the Institute. Duties include drafting and applying institute policies, managing faculty membership, tracking quantum research at Yale, and advising the institute director and the provost office on the composition of the Institute Advisory Board.

Management: Responsible for the planning and oversight of the successful day to day operations of the Institute. Areas of responsibility include administration, development / fundraising, outreach, visibility and communications, organization of conferences and other programs, and financial oversight.

Education: Identify gaps in education in quantum science, and develop or organize educational content (certificates, courses, workshops, professional development). Chair the YQI Fellowship search committee and supervise and advise the Yale Undergraduate Quantum Computing Club Board.

Outreach: Respond to requests from Yale University (e.g., Provost office, Development Office, Pathways to Science) to organize and lead tours of the quantum laboratories, and curate a collection of science artifacts to have them available for displays or exhibition requests.

Communication: Manages every step of the creation and production of marketing materials; including writing news articles, collaboration with OPAC on press releases, designing style and layout of online and printed publications, photographing and photo editing, video production (shooting, livestreaming, and video editing), developing and maintaining brand identity, designing and production of merchandise (mugs, apparels, art prints), and managing social media accounts and website. Strong written and oral communication skills are essential.

Required Skills and Abilities

1. Highly proficient at managing multiple priorities. Ability to exercise good independent judgment, initiating and seeing tasks to completion with minimal supervision. Self-starter. Ability to work both collaboratively and independently in an organized and productive manner

2. Flexible, energetic, creative, entrepreneurial leader, with strong consensus-building skills. Talented problem solver. Excels in a fast-paced and results-oriented setting. Ability to quantitatively formulate budgets and plan programs

3. Highly proficient at taking initiative, prioritizing, and meeting deadlines. Superior organizational skills with ability to multi-task. Flawless attention to detail. Demonstrated record of successful execution of projects of all sizes/scope.

4. Superior interpersonal skills and competence to work with a range of individuals, including: tact, diplomacy, discretion, and confidentiality. Proven ability to build and maintain influence and trust with a wide array of partners and stakeholders, including donors, volunteers, and administration.

5. Strong written, editing, and oral communication skills; ability to think analytically and articulate ideas in verbal and written communications with special emphasis on conceiving communication strategy, advanced wring ability, and editorial precision and consistency.

Preferred Education and Experience

Advanced degree in physics, engineering, or quantum science.10 years of related experience or equivalent combination of education and experience, experience with or training in quantum science highly desirable

Principal Responsibilities

1. Directs one or more functional areas within an administrative department of the University and ensure compliance with University policies and procedures. 2. Directs analytic and research support for educational policies and planning and develops and approves administrative policies affecting assigned functional areas of the University. 3. Directs and establishes parameters for major projects for the department and University. 4. Interprets federal policies and regulations and educates staff and administration about regulations, restrictions, and the legal responsibilities of the University. 5. Directs and implements policy and program modifications and develops standards to ensure compliance with federal, state and local regulations. 6. Develops and administers an operating budget for the assigned department consistent with University policies and procedures. 7. Develops cost savings objectives and goals; authorizes major purchases and negotiates contracts that range from routine to complex in nature. 8. Establishes and implements long- and short-range goals for the functional area consistent with University goals and objectives. 9. Directs the development of related automated systems to support the function; determines office policies and procedures for use of automated systems. 10. Directs the evaluation and selection of vendors and negotiates contract details including work steps and pricing with the vendors on behalf of the assigned functional area. 11. Works with internal and external contacts to solve problems that range from routine to complex in nature. 12. Represents the University in discussions and negotiations with various governmental agencies. 13. Directs a staff of exempt and nonexempt employees. 14. May perform other duties as assigned. Required Education and Experience Bachelor’s Degree in related field. Seven years of experience or an equivalent combination of education and experience.

Job Category

Manager

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Leader (28)

Salary Range

$124,000.00 - $206,500.00

Benefits

A general description of the benefits to be offered with this Managerial & Professional position is available at:

Yale Benefits

Time Type

Full time

Duration Type

Staff

Work Model

On-site

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.