WSH: High School Administrative Assistant, 7.5 hours/day, school-year

West Senior High School; Traverse City (MI); On-site; USD 25,000 - 31,000; Full time

Job summary

West Senior High School seeks an Administrative Assistant to support the High School Principal and staff. You will manage correspondence, greet visitors, handle phones, and maintain student records.

The role includes enrollment tasks, attendance tracking, and assisting with day-to-day activities in a school setting. Responsibilities also cover coordinating with agencies on truancy, assisting with emergencies, and ensuring confidentiality and accuracy in documentation.

Qualifications

• College degree and/or previous relevant work experience required.
• Advanced knowledge of computers and technology.
• Ability to type a minimum of 40 wpm accurately.
• Excellent organizational skills with emphasis on details and time management.
• Excellent public relations skills.
• Ability to deal with injuries.
• Knowledge of math and accounting principles.
• Analytical ability to gather and interpret data.
• Proficiency in spelling, grammar, and information technologies.
• Dependable, reliable, and protective of sensitive information.

Responsibilities

• Types correspondence and reports for the Assistant Principal and Counselor.
• Greets and assists visitors, staff, and students; answers phones and makes appointments.
• Maintains and updates student CA-60s and office files.
• Enrollment tasks including locker assignments, books, and bus pass requests.
• Dispenses medications and administers first aid to students.
• Responsible for pupil accounting including daily attendance and records.
• Coordinates with agencies regarding truancy and probation.
• Works with Truancy Department regarding truant students.
• Sorts and distributes mail and operates standard office equipment.
• Performs other duties as assigned.

Skills

40 wpm typing

Public relations

Organizational skills

Time management

Data interpretation

Confidential information handling

Analytical thinking

Education

College degree

Job description

WSH: High School Administrative Assistant, 7.5 hours/day, school-year

Traverse City Area Public Schools West Senior High School - Traverse City, Michigan Open in Google Maps

Starting Date: Immediately

Job ID: 5979039

Application Deadline: Posted until filled

Re-Posted: Yesterday

Employee Group: TCCAPSA

Classification: VI

Status: School Year - 189 work days + 9 paid holidays

Master Agreement

TCCAPSA Benefits Summary

Retirement Benefits

General Summary: The Administrative Assistant to the High School Principal works under the supervision of the building Principal.

Duties and Responsibilities

• Types correspondence and reports for Assistant Principal and Counselor.
• Greets and assists visitors, staff, and students; answers phones and makes appointments. Performs duties involving effective communications within the building and community.
• Maintains and updates student CA-60 (photos/report cards/filing) and office files.
• Completion of enrollment (locker assignments, books, bus pass and CA-60 requests).
• Dispenses medications and first aid to students.
• Responsible for pupil accounting including daily attendance and record keeping.
• Coordinates with agencies regarding truancy and probation.
• Works with Truancy Department regarding truant neighborhood students.
• Sorts and distributes mail.
• Operates and maintains standard office equipment.
• Completes accident reports for student injuries.
• Supervises students sent to office.
• Administers and records first aid to injured and ill students.
• Supports and assists teachers and guest teachers with day to day activities.
• Assists with lockdown and other emergency situations.
• Schedules conference room for meetings/general use.
• Performs other duties as assigned.

Knowledge, Skills and Abilities Required

• College degree and/or previous relevant work experience required.
• Advanced knowledge of computers and technology.
• Ability to type a minimum of 40 wpm accurately.
• Excellent organizational skills with emphasis on details and time management.
• Excellent public relations skills.
• Ability to deal with injuries.
• Knowledge of math and accounting principles.
• Analytical ability necessary to gather and interpret data.
• Demonstrates proficiency in spelling, grammar, and information technologies.
• Dependable, reliable, and protective of sensitive/confidential information.

Knowledge, Skills, and Abilities Preferred

• CPR and first aid preferred.

Physical and Mental Requirements

• Must be able to report on a regular and consistent basis.
• Maintain consistent and punctual attendance.
• Duties include frequent walking and physical activity, as well as use of hands and arms for signaling and light lifting/carrying. Must have the ability to move about the classroom/building and school property, including bending, pushing/pulling, lifting, twisting, climbing, stooping, or crouching to complete work-related tasks with and without students.
• The ability to listen and effectively orally communicate information and ideas to a diverse population.
• Ability to effectively discern information and formulate appropriate action(s).
• Ability to critically think and provide appropriate solutions.
• Ability to work effectively and efficiently.

Environmental Conditions

Incumbents work in indoor environments with moderate to loud noise levels. Duties may be completed in cold and hot temperatures, including work on slippery and/or uneven surfaces. Work environment includes working around students, school equipment, and office equipment.

Work Schedules

Must be available to report throughout the calendar year on a consistent basis.

Background Checks

The individual selected for this position will be required to pass a criminal history background check.

Position Type / Salary

Position Type: Full Time, School Year

Salary: $17.85 to $22.22 Per Hour, previous public school experience

Job Categories

Support Staff > Administrative Assistant

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 1009 S Oak Street
• Traverse City, Michigan 49684
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]

This job is also posted in Traverse City Area Public Schools