Workspace Planning and Tracking Specialist

Boston Government Services, LLC; Los Alamos (NM); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

401K

Paid vacation

Job summary

Boston Government Services, LLC is seeking a Workspace Planning and Tracking Specialist to support CMEI workspace planning, asset tracking, and coordination. The role emphasizes maintaining floor plans, datasets, and dashboards using Excel, Visio, Power BI, and AutoCAD to visualize occupancy and seat utilization for CMEI leadership.

Hybrid position with onsite DOE HQ work in Washington DC, strong technical skills, and experience coordinating space changes across multiple facilities are required.

Qualifications

• Bachelor's degree or higher in CS, business, MIS, IT or related field.
• Minimum of 8 years in workspace planning, asset tracking, and coordination.

Responsibilities

• Maintain accurate floor plans, occupancy, and asset records for space planning.
• Support collection and maintenance of space-related information for program-level planning.
• Enhance and sustain tracking tools for space, occupants, and assets.
• Provide recurring and ad hoc reporting to support space-related decisions.
• Coordinate space changes and updates to ensure data remains complete and usable.
• Improve accessibility and reliability of space and asset information for leadership.
• Assist in data collection for cost, performance, and milestones for databases.
• Support development of new database tools for tracking and reporting.
• Respond to internal and external stakeholder data requests.
• Conduct periodic floor walk-throughs to reconcile physical space with CAD/Visio records.
• Conduct quarterly space audits to verify occupancy and configurations.
• Monitor utilization trends to recommend space optimization strategies.

Skills

Excel

Visio

Power BI

AutoCAD

Education

Bachelor's degree or higher

Tools

CAD

BIM

Job description

Boston Government Services, LLC. (BGS) is seeking a Workspace Planning and Tracking Specialist to support our clients in Washington, DC.

BGS is an engineering, technology, and security firm helping to advance missions of national importance for government programs, national laboratories, national security facilities, nuclear operations, and complex projects. We support clients at every stage, from strategic planning and program management to the execution of engineering and technical activities. We work to attract and retain the best talent because the best talent delivers the best results for our clients. Our capabilities are based on our experience in complex, secure, and highly regulated environments. We leverage our experience and capabilities to provide mission-driven solutions tuned to our client's mission needs and strategic direction.

Work that Matters. People that Matter More. At BGS, we believe meaningful work starts with great people. We foster a culture built on respect, collaboration, and accountability-where employees are empowered to contribute ideas, grow professionally, and make an impact. We care about our employees' well-being through competitive benefits, clear expectations, and an environment that values both excellence and connection.

If you align with BGS' company values and culture, we would love for you to explore opportunities to join our growing team by checking out the job description below!

The Department of Energy's (DOE) Office of Critical Minerals and Energy Innovation (CMEI) advances America's critical minerals supply chains and accelerates next-generation energy technologies to strengthen energy security. CMEI is comprised of three technical pillars and an operations pillar, which is designed to provide the foundational infrastructure required to execute the programs in the technical pillars successfully.

• Office of Critical Minerals, Materials, and Manufacturing (CM3).
• Office of Energy Technology (E-Tech).
• Office of Innovation, Affordability, and Consumer Choice (IACC).
• Office of Operations (OPS).

About the Role:

The Workspace Planning and Tracking Specialist will provide technical support for CMEI's Organizational Readiness Office in workspace planning, asset tracking, and coordination activities, as well as maintaining and enhancing existing floor plans, datasets, and tracking tools. This includes ensuring alignment between physical space, workforce occupancy, associated assets to support informed planning, day-to-day management, and response to organizational needs. The position requires past work experience in office workspace planning and tracking and strong technical skills in Excel, Visio, Microsoft Power BI, and AutoCAD. The focus of the position is the logistical, database, and asset-tracking side of workspace operations. For instance, building interactive dashboards using Microsoft Power BI to visualize occupancy rates, vacancies, and seat utilization trends for CMEI leadership.

Responsibilities:

• Maintain accurate and current floor plans, occupancy information, and asset records to support effective space planning and management.
• Support collection, organization, and maintenance of space-related information needed for project, portfolio, and program-level planning activities.
• Enhance and sustain tracking tools and related resources used to monitor physical space, occupants, and assets across CMEI facilities.
• Provide recurring and ad hoc reporting, analysis, and insights to support space-related decision-making and stakeholder requests.
• Support coordination of space changes, realignments, and related updates to ensure information remains complete, consistent, and usable.
• Improve the accessibility and reliability of space and asset information used by CMEI leadership and staff.
• Assist in project, portfolio, and program-level data collection and assimilation efforts related to cost, performance, deliverables and milestones for existing and new databases.
• Support development of new database tools and platforms associated with new tracking and reporting requirements.
• Support responses by CMEI's Organizational Readiness Office to both internal and external stakeholder data requests.
• Conduct routine, in-person floor walk-throughs to reconcile physical reality against database and CAD/Visio records.
• Conduct quarterly physical space audits across CMEI suites to verify seat occupancy, asset locations, and workstation configurations against official tracking records.
• Monitor and analyze workspace utilization trends (e.g., hot-desking, dedicated seating, telework ratios) to recommend space optimization strategies to management.

Requirements:

• Bachelor's degree or higher in computer science, business administration, public administration, management information systems, or information technology.
• Minimum of 8 years of professional experience in workspace planning, asset tracking, and coordination activities.
• Ability to work onsite in DOE's Headquarters Office in Washington DC at least two days a week and BGS-DC or home office when not onsite at DOE.
• Demonstrated extensive experience using Excel, Visio, and Microsoft Power BI.
• Experience with CAD (Computer-Aided Design) or BIM (Building Information Modeling).
• Proven ability to develop phased move plans, schedule dependencies (e.g., "Person A must move before Person B can occupy Space C"), and coordinate move logistics.
• Ability to effectively engage with government staff and execute their workspace-related requests.
• Basic understanding of modular/systems furniture layouts, demountable walls, power/data port placement, and ergonomics.
• Familiarity with federal workplace standards (e.g., GSA space utilization metrics, telework/hoteling ratios) desired.
• Must be a U.S. citizen.
• Successful drug screening.
• Must be eligible to obtain and maintain a security or clearance badge.

Location/Work Arrangement:

• This position is a Hybrid Work Arrangement in Washington, DC with some onsite requirements.
• Schedule is full-time, Monday - Friday 40-hour week.

Benefits:

BGS offers a competitive total compensation package to eligible employees. Benefits include Health, Dental, Vision, Life Insurance, Paid Vacation, 401K, Long and Short-Term Disability.

EEO:

BGS is an Equal Opportunity/Affirmative Action employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Exclusive Agreement Disclaimer:

BGS has standing contracts with federal agencies throughout the United States. We require an affirmative exclusive agreement to represent all candidates to our clients. By submitting this application, you are consenting to allow BGS to represent you as a candidate for the role in which you are applying.