Workplace Operations Manager

Mistral; Palo Alto (CA); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

Healthcare coverage

Parental leave

Retirement plans

Relocation support

Wellness programs

Meal and transportation allowances

Job summary

Mistral, based in Palo Alto, seeks a Workplace Operations Manager to own daily office operations, vendor relationships, onboarding, and employee engagement at our North America HQ. Reporting to the Office Management Lead AMER/APAC, you will coordinate programs, support culture initiatives, and help grow into a broader workplace strategy role.

Ideal candidates bring 4+ years in office/workplace operations, be tech-savvy with Google Workspace, Slack, and data tools, and excel in a fast-paced

Qualifications

• 4+ years in Office Management or Workplace Operations.
• Tech-savvy with Google Workspace, Slack, Notion, and ticketing systems.
• Experience with access control and visitor management.

Responsibilities

• Daily Office Operations — inspections, mail, facilities, and supplies.
• Vendor & Facilities Management — contracts, maintenance, repairs, and vendor relations.
• Employee Experience & Onboarding — desk setup, equipment, onboarding, swag, and support.
• Event Programming & Culture — all-hands, holiday parties, team offsites, engagement strategy.

Skills

Office Management

Vendor Management

Employee Engagement

Tech Savvy

Event Planning

Tools

Google Workspace

Slack

Notion

Ticketing systems

Excel

Tableau

Power BI

Job description

About Mistral

Mistral provides full-stack AI solutions: from frontier models to developer tools, applications, and compute. We partner with enterprises tackling the hardest problems—across high-stakes industries like finance, manufacturing, defense, healthcare, and the public sector—co-creating customized AI systems that they can run on their terms.

We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between Europe, North America, Asia and the Middle East. We are creative, low-ego and team-spirited.

Role Summary

As Workplace Operations Manager based in our Palo Alto office — Mistral’s North America HQ (~11k sq ft in Downtown Palo Alto) — you’ll own the day-to-day operations and overall office experience. You’ll manage vendors, run employee engagement events, coordinate onboarding, and serve as a culture champion. Reporting to the Office Management Lead AMER/APAC, you’ll also support regional programs and initiatives, with a path to grow into a right-hand role for the broader AMER/APAC workplace strategy.

What You Will Do :

• Daily Office Operations — daily inspections, mail/packages, facilities & building management, food/snack/beverage programs




• Vendor & Facilities Management — vendor relationships & contracts, maintenance/repairs, evaluation cadence




• Employee Experience & Onboarding — new hire desk setup/equipment/onboarding, swag programs, first point of contact for employee questions




• Event Programming & Culture — all-hands, holiday parties, team offsites; building an attendance/engagement strategy

Who You Are:

• 4+ years in Office Management or Workplace Operations (startup/scale-up a plus)


• Tech-savvy: Google Workspace, Slack, Notion, ticketing systems


• Experience with access control & visitor management systems


• Exceptional organizational, communication, and interpersonal skills


• Service-oriented, proactive, discreet, with a positive can-do attitude


• Experience with workplace/space utilization data (Excel, Tableau, Power BI)


• Experience with office build-outs, relocations, or renovations

What We Offer

We offer a comprehensive benefits package designed to support your well-being, growth, and work-life balance. Benefits vary by country and may include healthcare coverage, parental leave, retirement plans, relocation support, wellness programs, meal and transportation allowances, and other location-specific perks.

For the most up-to-date details on benefits available in your location, please refer to our Benefits page.

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