Workplace Operations

Cartesia; San Francisco (CA); On-site; USD 95,000 - 140,000; Full time

Benefits offered by this job

Competitive base salary

Health insurance (medical, dental, and

Parental Leave 9 weeks paternity & 12

401(k)

Commuter Allowance

Flexible PTO

Meals & Snacks

Your own personal Yoshi

Job summary

Cartesia is hiring for Workplace Operations to own internal events, support the founders, and grow into leading the search for and buildout of our next office, plus new international hubs as we expand globally.

This is a high-trust, high-agency role. You'll be the person who makes Cartesia a place the team is proud to show up to and bring candidates into, the one the founders rely on to keep their day-to-day running smoothly, and the one who builds and runs every new space we open as we scale.

Qualifications

• 2–5 years in office management, workplace coordination, recruiting coordination or executive support at a fast-moving company.
• Experience with vendor management, contracts, and cost control.
• Budget tracking and cost-awareness in an growth-focused environment.
• Experience providing light administrative support to founders or senior leadership.
• Ability to operate with ambiguity and build process where none exists.
• Strong interest in people and culture and improving office experiences.

Responsibilities

• Own internal events and culture programming, from small happy hours to in-office activities, end-to-end.
• Provide light administrative work for founders, including calendar and travel.
• Run day-to-day office operations: supplies, vendors, and facilities.
• Manage vendor negotiations, track spend, and flag cost-saving opportunities.
• Own onboarding logistics: desks, equipment, access for new hires.
• Lead site search for Cartesia's next office, including lease negotiations and buildout.
• Stand up new international hubs with local vendors and space management.

Skills

Office management

Vendor management

Budget management

Executive support

Ambiguity tolerance

People & culture

Tools

Google Workspace

Slack

CRM

Job description

About Cartesia

Our mission is to architect AI that learns from and interacts with the world like humans do.

We're pioneering the model architectures that will make this possible. Our founding team met as PhDs at the Stanford AI Lab, where we invented State Space Models or SSMs, a new primitive for training efficient, large-scale foundation models. Our team combines deep expertise in model innovation and systems engineering paired with a design-minded product engineering team to build and ship cutting edge models and experiences.

We're funded by leading investors at Index Ventures and Lightspeed Venture Partners, along with Factory, Conviction, A Star, General Catalyst, SV Angel, Databricks and others. We're fortunate to have the support of many amazing advisors, and 90+ angels across many industries, including the world's foremost experts in AI.

About the Role

Cartesia is hiring for Workplace Operations to own internal events, provide light administrative support to our founders, and to grow into leading the search for and buildout of our next office, plus new international hubs as we expand globally.

This is a high-trust, high-agency role. You'll be the person who makes Cartesia a place the team is proud to show up to and bring candidates into, the one the founders rely on to keep their day-to-day running smoothly, and the one who builds and runs every new space we open as we scale.

What You'll Do

• Own internal events & culture programming: Plan and execute team events, from small happy hours to in-office fireside chats events, end-to-end and without hand-holding.

• Support the founders: Handle light administrative work, including calendar, travel, ad hoc requests, with the speed and discretion it requires.

• Run day-to-day office operations: Keep supplies stocked, vendors managed, and the office running before anyone notices something could break.

• Manage vendors & budget: Track spend, negotiate contracts, and flag anomalies or cost-saving opportunities before they become problems.

• Own the office component of onboarding: Make sure every new hire's desk, equipment, and access are ready on day one.

• Lead the search for Cartesia's next office: Own site selection, tours, lease negotiation, design/buildout, and move logistics end-to-end. This will be your biggest project next year.

• Stand up new international hubs: As we open new offices globally, own the space, local vendors, and experience in every new location.

What You Bring

• 2–5 years of office management, workplace coordination, recruiting coordination or executive/administrative support at a fast-moving company, ideally in tech or a startup environment.

• Vendor and facilities management experience. You know how to negotiate, hold vendors accountable, and escalate when needed.

• Budget management comfort. You can track spend, flag overruns, and think in cost-per-employee terms.

• Comfortable providing light administrative/executive support to founders or senior leadership, with the discretion and responsiveness that requires.

• Comfortable with ambiguity. You've operated where the process didn't exist yet and built it while running.

• Genuinely care about making spaces and experiences better. You take pride in the details most people don't notice.

• Genuinely excited about people and culture, not just logistics. You're the person hyping up the room, not just running it

Nice to Have

• Experience at a company that went through rapid headcount growth. Have been the first Office Manager at a company and built the function from scratch.

• Have led or closely supported an office search, lease negotiation, or HQ relocation.

• Experience standing up a new office in a new city or country.

Cartesia is an equal opportunity employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other legally protected status.

More Details

In-office policy: We’re an in-person team based out of offices in San Francisco, London and Bangalore. We love being in the office, hanging out together, and learning from each other every day.

Visa sponsorship: We provide visa sponsorship support and assess each circumstance on a case-by-case basis. However, visa sponsorship is dependent on many factors, including the role you are applying for, and the location you are going to be based, and so we can't always guarantee success. Your Recruiter will work with you to understand your visa sponsorship needs from the first call.

We ship fast. All of our work is novel and cutting edge, and execution speed is paramount. We have a high bar, and we don’t sacrifice quality or design along the way.

We support each other. We have an open & inclusive culture that’s focused on giving everyone the resources they need to succeed.

Our Benefits (US Employees Only)

Compensation Competitive base salary alongside attractive equity package.

Health Insurance Full​y covered medical insurance along with dental and vision for you and your family.

Parental Leave 9 weeks paternity & 12 weeks maternity leave

401(k)

Commuter Allowance A monthly stipend to help you get to and from the office.

Flexible PTO Take as much time as you need to recharge your batteries.

Meals & Snacks Lunch, dinner and plenty of snacks, provided daily.

Your own personal Yoshi

Our Commitment to Equal Opportunity

Cartesia is an equal opportunity employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other legally protected status.