Workplace Manager - NYC

parallel.ai; New York (NY); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

Competitive salary

Generous equity

Visa sponsorships

401K plans

Daily lunch & office snacks

Dinner at the office

Unlimited vacation

Caltrain pass reimbursement

Job summary

Parallel AI is seeking an Office Operations Manager to own and run the NYC office, located at NeueHouse Madison Square. You will manage space, vendors, supplies, access, and meals, and oversee in-person hiring onboarding and Day 1 experiences for new hires.

You will plan team gatherings, support company events in New York, and collaborate with People Ops and office leaders in Palo Alto and SF to keep three offices aligned.

Qualifications

• Experience running an office or workplace, ideally in a startup or coworking space.
• Strong vendor relationships and event planning experience.
• Ability to handle multiple threads, fix processes, and anticipate needs.

Responsibilities

• Own the NYC office space, manage vendors, supplies, access, and meals.
• Lead in-person hiring onboarding: candidate onsite days and new hire Day 1 experiences.
• Plan team events and scale playbooks as the NYC team grows.

Skills

Office management

Vendor management

Event planning

Facilities coordination

Job description

ABOUT US

Parallel is a web infrastructure company. Our products are used by leading businesses in sales, marketing, insurance, and coding to build best-in-class AI agents with flexible and powerful programmatic access to the web.

We've raised $230 million from Kleiner Perkins, Sequoia, Index Ventures, Spark Capital, Khosla Ventures, First Round, and Terrain to build the web for AIs. We're currently valued at $2 billion and we're forming a world-class team of engineers, designers, marketers, sellers, researchers, and operational experts to achieve our mission.

Job: You will own the NYC office. Parallel’s New York team works out of NeueHouse Madison Square, and your job is to make it feel like ours. You’ll manage the space, vendors, supplies, access and meals, and fix what’s off before anyone notices. You’ll run the in-person side of hiring and onboarding: candidate onsites, Day 1 for new hires, guests and visitors. Everyone who walks in should leave with the right impression. You’ll plan team gatherings, help bring company events to New York, and work with People Ops and the Palo Alto and SF office leads to keep all three offices consistent. As the NYC team grows, you’ll write the playbooks that let the office scale without you handling every detail yourself.

You: Have run an office or workplace on your own, ideally at a startup or in a coworking space where you were the only person on the ground. You’ve managed vendors, building relationships and events without a facilities team behind you. You notice the empty supply closet, the broken A/V and the guest no one met at the door. You make people feel welcome without making a production of it. You don’t sort tasks into above or below your job description. You keep many threads moving at once, you’d rather fix a process than repeat it, and you act before anyone asks.

LIFE AT PARALLEL

Our team works fully in-person, between our Palo Alto HQ and San Francisco office. We’re a flat, talent-dense organization dedicated to solving technical and creative problems.

We seek like-minded individuals who share our passion for applying science, creativity, and consistency to big and complex problems with equally big outcomes. These are our values:

• - Own customer impact: It’s on us to ensure real-world outcomes for our customers.
• - Obsess over craft: Perfect every detail because quality compounds.
• - Accelerate change: Ship fast, adapt faster, and move frontier ideas into production.
• - Create win-wins: Creatively turn trade-offs into upside.
• - Make high-conviction bets: Try and fail. But succeed an unfair amount.

COMPENSATION & BENEFITS

• - Competitive salary
• - Generous equity
• - Visa sponsorships
• - 401K plans
• - Daily lunch & office snacks
• - Dinner at the office
• - Unlimited vacation
• - Caltrain pass reimbursement