Workplace Manager

Legora; New York (NY); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401(K) with company match

Unlimited PTO

Commuter benefits

Free One Medical membership

Job summary

Legora is seeking a Workplace Manager to lead office operations at our Union Square, New York office. You will support daily workplace operations, partner with vendors and internal teams, and improve systems that keep our offices running smoothly.

This hands-on role requires practical problem solving, clear routines, and strong service delivery as you work with IT, Security, People, and Finance. You will be a go-to person for workplace questions, processes, and on-ground execution.

Qualifications

• 6+ years of experience in workplace, office operations, facilities, hospitality, or a service operations environment.
• You are highly organized and can prioritize multiple tasks while managing time effectively.
• You are approachable, professional, and service-oriented, and you enjoy helping others navigate practical office needs.
• You communicate clearly in writing and verbally, and you ask questions early when context or decisions are needed.
• You are punctual and consistent, with strong follow-through on commitments and expectations.
• You are comfortable in fast-growing environments where plans can change, and you adjust quickly while keeping operations steady.
• You are proficient in Google Workspace, calendar and meeting tools.

Responsibilities

• Lead the Workplace team on facilities, budget, safety, and security-related concerns with the potential to expand into a regional role across multiple locations
• Create a positive employee experience through high-quality workplace support, and partner with local site leadership to build strong, productive working relationships
• Manage the day-to-day running of office operations so services are delivered reliably and efficiently
• Coordinate office-wide events, celebrations, and local traditions in partnership with the global Workplace team, and contribute to a consistent Legora workplace experience
• Partner with People Ops and IT to support smooth onboarding for new joiners and dependable ongoing operational support for employees
• Manage vendor and landlord relationships, including contracts, purchase orders, renewals, and day-to-day performance
• Support workplace budget tracking and help align the food program with budgets and expected daily attendance levels.
• Step into the reception when needed, greeting all visitors with a calm, helpful, and hospitable approach, ensuring guests sign in correctly and follow our Guest Policy

Skills

Office operations

Vendor management

Budget management

Calendar & scheduling

Customer service

Google Workspace

Tools

Google Workspace

Job description

About Us

Legora is redefining how legal work gets done. Not built for lawyers, built with them. We work alongside the world’s best legal teams, who expect excellence, precision, and speed, and we hold ourselves to the same bar.

Our AI-native workspace lets legal professionals move faster, think more clearly, and operate with sharper precision. By analysing thousands of documents in minutes and powering end-to-end workflows, we cut through complexity, teams can focus on what matters: judgment, strategy, and outcomes.

1,000+ customers across 50+ countries trust us, including Cleary Gottlieb, Goodwin, Linklaters, White & Case, Dentons, and Barclays. We’ve scaled to $100M+ in ARR, with teams across Europe, North America and APAC, and continue to expand through acquisitions including Qura, Walter AI and Graceview.

We partner with world-class performers: including Aaron Judge and the New York Yankees, Ludvig Åberg (and his caddie), and campaigns featuring Jude Law.

Joining Legora means three things.

• We lean in: ownership over titles, outcomes over intentions.

• We fight for excellence: high standards, direct, ego-free feedback.

• We grow together: as a team and with our customers.

Mission before ego. Everyone contributes. No one coasts.

If you’re driven by impact, pace, and raising the bar. This is the place.

The Role

We’re looking for a Workplace Manager to lead office operations and deliver a consistent, welcoming, and well-run office experience at Legora. You will support daily workplace operations, partner with vendors and internal teams, and improve the systems that keep our offices running smoothly.

This is a hands‑on role for someone who enjoys practical problem solving, clear routines, and strong service delivery. You will work closely with IT, Security, People, and Finance, and you will be a go‑to person for workplace questions, office processes, and on‑ground execution.

What You’ll Do

• Lead the Workplace team on facilities, budget, safety, and security‑related concerns with the potential to expand into a regional role across multiple locations

• Create a positive employee experience through high‑quality workplace support, and partner with local site leadership to build strong, productive working relationships

• Manage the day‑to‑day running of office operations so services are delivered reliably and efficiently

• Coordinate office‑wide events, celebrations, and local traditions in partnership with the global Workplace team, and contribute to a consistent Legora workplace experience

• Partner with People Ops and IT to support smooth onboarding for new joiners and dependable ongoing operational support for employees

• Manage vendor and landlord relationships, including contracts, purchase orders, renewals, and day‑to‑day performance

• Support workplace budget tracking and help align the food program with budgets and expected daily attendance levels.

• Step into the reception when needed, greeting all visitors with a calm, helpful, and hospitable approach, ensuring guests sign in correctly and follow our Guest Policy

Who You Are

• You have 6+ years of experience in workplace, office operations, facilities, hospitality, or a service operations environment

• You are highly organized and can prioritize multiple tasks while managing time effectively

• You are approachable, professional, and service-oriented, and you enjoy helping others navigate practical office needs

• You communicate clearly in writing and verbally, and you ask questions early when context or decisions are needed

• You are punctual and consistent, with strong follow-through on commitments and expectations

• You are comfortable in fast‑growing environments where plans can change, and you adjust quickly while keeping operations steady

• You are proficient in Google Workspace, calendar and meeting tools

What’s In It For You

• Global collaboration: Partner with teams and clients across Europe, APAC, and North America.

• Competitive package: Comprehensive salary, benefits, and tools for success.

• Meaningful work: Your efforts shape how thousands of lawyers use AI daily.

• In‑person environment: Union Square office designed for ambitious builders.

• Benefits & Perks: We invest in our people with a comprehensive, thoughtfully designed benefits package:

  Medical, Dental & Vision

  • Multiple medical plan options through Aetna and Kaiser Permanente

  • HSA or Healthcare FSA (based on plan selection)

  • Dental plans via MetLife

  • Vision plans via Vision Care

  Family Support

  • Generous parental leave

  • Free access to Maven Clinic

  • Dependent Care FSA

  • Free One Medical membership for employees and dependents

  Additional Perks

  • Pre-tax commuter benefits

  • Life Insurance + STD/LTD

  • 401(K) with generous company match

  • Unlimited PTO

  • Robust voluntary benefits, including identity protection (via Aura), legal coverage via MetLife, pet savings programs, and more

Legora is an Equal Opportunity Employer

At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.