Workplace Experience Specialist

Insurify; Cambridge (MA); Hybrid; USD 70,000 - 80,000; Full time

Job summary

Insurify is seeking a Workplace Specialist to lead the Cambridge office operations, events, and vendor partnerships. This in-office role requires strong project management, organization, and cross-functional collaboration to keep the space clean, safe, and welcoming.

You will design and scale processes for facilities, coordinate travel for visiting teams, and partner with vendors to uphold high service levels. The role is hybrid with onsite work in Cambridge, MA.

Qualifications

• 2+ years of experience in office or facilities management, or a similar role.
• Bachelor's degree preferred.
• Authorized to work in the U.S. without sponsorship.

Responsibilities

• Own and continuously improve day-to-day operations of the workplace, keeping the space clean, organized, and stocked.
• Manage vendor partnerships across cleaning, maintenance, food, furniture, and more, ensuring high standards and reliable service.
• Shape a scalable system for supplies, equipment, office access, and mail to support a seamless employee experience.
• Plan and execute engaging events and travel coordination for visiting teams and large group events.
• Champion health, safety, and accessibility standards and conduct regular checks to keep the office safe.

Skills

Facilities management

Project management

Vendor management

Communication skills

Problem solving

Education

Bachelor's degree

Tools

Slack

Gmail

Google Workspace

Job description

Why us?

Insurify is one of America’s fastest-growing MIT FinTech startups and has been recognized as one of Inc. 5,000’s fastest-growing private companies in America in 2025, 2024, 2023, 2022 and 2021, Forbes Fintech 50 List for 2023, 2022, and 2021, Forbes Next Billion Dollar Startups of 2022 global and Top 100 InsurTech company. We’re changing the way millions of people compare, buy and manage insurance with artificial intelligence, technology, and superior product design.

Our company vision is to be recognized as the preeminent and most trusted digital agent for insurance comparison, purchase, and management. Our team is critical to achieving our vision and fostering the right culture is essential to our team’s success.

Join us if you like

• MIT alumni founders
• Female-led startup
• Strong leadership team with experience from many successful startups around the world

Are you passionate about creating a workplace that feels welcoming, energizing, and connected? We’re looking for a Workplace Specialist who is a strong operator and experience builder. This role is key to making our Cambridge office a place where people love to work — clean, functional, and buzzing with positive energy.

You’ll be the go-to person for all things workplace-related: designing and executing events, creating and scaling processes, and bringing structure to both physical and operational environments. If you’re a strong project manager and are able to collaborate seamlessly across an organization, we’d love to meet you.

This is an in-office position based out of our Cambridge, MA office.

How you will make an impact

Facilities & Office Operations

• Own and continuously improve the day-to-day operations of our workplace — keeping the space running like a well-oiled machine: clean, organized, and fully stocked.
• Manage vendor partnerships across cleaning, maintenance, food, furniture, and more, ensuring high standards and reliable service.
• Manage and continuously improve our scale system for supplies, equipment, office access (badges & parking), and mail to support a seamless employee experience.
• Shape a workplace environment that reflects our brand and commitment to excellence, proactively identifying opportunities to elevate how the space functions and feels.

Employee Experience & Events

• Be the main point of contact for all office-related needs including new joiner experience.
• Plan and execute engaging events that bring teams together, creating shared moments that scale globally.
• Help us create a warm, welcoming atmosphere that people look forward to being part of.

Travel & Hospitality

• Own and continuously improve travel coordination for visiting team members and large group events, creating efficient, well-organized, and high-quality experiences.
• Make every visit to Cambridge smooth and memorable.

Health, Safety & Compliance

• Champion safety by developing and owning emergency plans.
• Ensure our workplace meets health and accessibility standards.
• Conduct regular checks to keep the office safe and up to code.

Sustainability & Innovation

• Lead green initiatives (recycling, energy-saving ideas, etc.).
• Help us adopt new tools and tech that make the office smarter and more efficient.

This is a hybrid position that requires candidates to be able to come into our Cambridge, MA office.

Who you are

• Availability to be onsite in Cambridge at least 5 days/week
• 2+ years of experience in office or facilities management, or a similar role.
• Bachelor's degree preferred.
• Excellent organizational, budget, and project management skills.
• A proactive, all hands on deck mindset and a love for problem-solving.
• Experience negotiating with vendors and managing office operations.
• Strong communication skills and comfort using Slack, Gmail, Google Workspace, etc.
• This role requires the ability to move things weighing up to 20 pounds occasionally throughout the workday.
• Authorized to work in the U.S. without sponsorship.

• Competitive compensation
• Generous stock options
• 401K plan with match
• Unlimited PTO
• Generous company holiday calendar
• Learning & Development Stipends
• Paid Family Leave
• Catered lunches in the office

Insurify is committed to offering a fair, competitive, and transparent compensation program that supports our mission to attract, retain, and motivate top talent. Our compensation philosophy is guided by several factors including a candidate’s relevant experience, education/training, job-related skills, and location.

In addition to the base salary our total compensation package includes health coverage, retirement contributions, and additional wellbeing benefits. Some positions may be eligible for company equity.

Below is the base compensation range candidates working out Cambridge, MA:

$70,000-$80,000

We are proud to be an Equal Employment Opportunity and affirmative action employer.