Workplace Experience Manager

handshake; New York (NY); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Equity

401(k) match

Parental leave

Wellbeing stipend

Learning stipend

Free lunch

Flexible PTO

Team outings

Job summary

Handshake is seeking a Workplace Experience Manager to own the day-to-day operations of our NYC office. Youll serve as the primary contact for facilities, vendors, and employees, ensuring the office runs smoothly while delivering welcoming events and experiences that support culture and productivity.

This role blends workplace operations with employee experience and event execution, ideal for someone who thrives on operational excellence and a positive, can-do attitude in a fast-growing tech

Qualifications

• Bachelor’s degree and 5+ years of experience in workplace operations, office management, or event execution.
• Proven experience planning and executing in office events and experiences as part of core responsibilities.
• Strong communication and organizational skills with attention to detail.

Responsibilities

• Own the day-to-day operations of the NYC office, including facilities issues and vendor coordination.
• Lead planning and execution of in-office events and experiences for team building and culture.
• Manage daily food and beverage program, vendor relations, and service quality.
• Coordinate vendor services and maintain relationships for consistent quality.
• Track requests and tickets, document operations, and support budget tracking.

Skills

Strong communication

Organization

Collaboration

Problem solving

Self starter

Education

Bachelor's degree

Tools

Google Workspace

ServiceNow

Slack

Canva

Notion

Workday

Job description

About Handshake

Handshake was founded on a simple belief that everyone deserves a path to a great career, regardless of where they went to school or who they know. Today, we power 25 million job seekers, 1 million+ employers, and 1,600 educational institutions. In 2025, we started Handshake AI and built the fastest-growing AI data business in history. We work directly with frontier AI lab researchers to create evaluations, publish benchmarks, and push the boundary of data. We’ve grown from $0 to ~$1B run rate and pay ~$60M to over 30K individuals every month.

Why join Handshake now

• Shape how every career evolves in the AI economy, at global scale, with impact your friends, family and peers can see and feel
• Partner hand-in-hand with world-class AI labs, Fortune 500 partners and the world’s top educational institutions
• Work together with engineers, scientists, operators, and more from Palantir, Meta, Scale AI, and former YC founders
• Build a massive, fast-growing business with billions in revenue

About Handshake AI

Human data is the core infrastructure to AI advancement. Frontier AI labs currently improve model capabilities with various data-intensive post-training techniques. We believe that data spend for AI training will increase by 3-5x in the next few years and continue for much longer as models take on new domains. Handshake AI supports all of the frontier AI labs, working on their most complex data at the largest scale.

About the Role

As the Workplace Experience Manager, you will own the day to day operations and in office experiences of our NYC office. You will serve as a primary point of contact for facilities, vendors, and employees, ensuring the office runs smoothly while also delivering thoughtful, inclusive events and experiences that support culture, connection, and productivity. This role blends workplace operations, employee experience, and event execution and is ideal for someone who enjoys both operational excellence and creating welcoming, well run office moments.

Responsibilities

• Own the day to day operations of the NYC office, including facilities issues, repairs, maintenance, access control, and vendor coordination
• Lead planning and execution of in office events and experiences, including recurring programs, team gatherings, and culture moments
• Manage the daily food and beverage program, including vendors, menus, inventory, and service quality
• Coordinate and manage vendors across cleaning, maintenance, food service, office supplies, and event support, ensuring strong relationships and consistent quality
• Track, triage, and resolve workplace requests and ServiceNow tickets with timely follow up and clear communication
• Maintain accurate documentation and records for workplace operations, events, and vendor services
• Manage seating assignments and occupancy reporting, supporting efficient space usage and hot desking processes
• Oversee mail and package distribution, including receiving, sorting, and outbound shipping
• Coordinate onboarding logistics, new hire welcomes, team meetings, and in office moments to ensure a positive first day and ongoing employee experience
• Support budget tracking for workplace operations and events, including vendor invoicing and cost management
• Continuously identify opportunities to improve the in office experience while maintaining operational consistency and safety

Desired Capabilities

• Bachelor’s degree and 5 or more years of experience in workplace operations, office management, employee experience, or event execution
• Proven experience planning and executing in office events and experiences as part of core responsibilities
• Proficiency in Google Workspace and familiarity with tools such as ServiceNow, Slack, Canva, Notion, and Workday
• Strong communication, organization, and collaboration skills with high attention to detail
• Experience managing vendors, contracts, and budgets
• Ability to lift up to 50 lbs as needed
• Self starter with strong problem solving skills and a positive, can do attitude

Perks

• Ownership: Equity in a fast-growing company
• Financial Wellness: 401(k) match, competitive compensation, financial coaching
• Family Support: Paid parental leave, fertility benefits, parental coaching
• Wellbeing: Medical, dental, and vision, mental health support, $500 wellness stipend
• Growth: $2,000 learning stipend, ongoing development
• Remote & Office: Internet, commuting, and free lunch/gym in our SF office
• Time Off: Flexible PTO, 15 holidays + 2 flex days
• Connection: Team outings & referral bonuses
• Full-time US employees.

Explore our mission, values, and comprehensive US benefits at joinhandshake.com/careers .