Workplace Coordinator

Lambda Labs; San Jose (CA); On-site; USD 34,000 - 55,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

Wellness and commuter stipends

401k with 2% company match

Flexible paid time off

Job summary

Lambda Labs is seeking a Workplace Coordinator in San Jose to be the first contact for employees, visitors, customers, and vendors. The role focuses on office operations, admin tasks, and ensuring a productive workplace.

You will collaborate with HR, IT, Legal, FP&A, and the Workplace team to maintain safety, order, and efficient processes, including events and catering coordination.

Qualifications

• Minimum 2 years of administrative experience.
• Experience in fast paced work environment.
• Experience managing an office space.
• Proficient in Google Suite, MS Office, Slack.
• Excellent verbal and written communication skills.

Responsibilities

• Greet and register visitors in a professional manner for the San Jose office.
• Provide high level customer service to employees, guests and vendors.
• Maintain and manage conference rooms, ensuring cleanliness and readiness.
• Order and restock kitchen snacks, drinks, and office supplies.
• Assist with workplace safety and security measures.
• Coordinate mail handling and shipping requests.
• Collaborate with IT for equipment or accessory requests.
• Manage relationships with workplace vendors (food, janitorial, security).
• Oversee Forkable lunch service account and related logistics.
• Support HR, Legal, FP&A, and Workplace teams for smooth operations.
• Be the first point of contact for facility issues and assist with events.

Skills

Administrative experience

Customer service

Office management

Communication skills

Problem solving

Tools

Google Suite

MS Office

Slack

Job description

Lambda, The Superintelligence Cloud, is a leader in AI cloud infrastructure serving tens of thousands of customers. Our customers range from AI researchers to enterprises and hyperscalers. Lambda's mission is to make compute as ubiquitous as electricity and give everyone the power of superintelligence. One person, one GPU.

If you'd like to build the world's best AI cloud, join us.

*Note: This position requires presence in our San Jose office location 5 days per week, Monday-Friday.

The Workplace Coordinator will be a part of the Workplace team and will wear multiple hats supporting the office and the employees. The Workplace Coordinator will be the first point of contact in the San Jose offices for employees, visitors, customers, and vendors. The role will be responsible for completing office operational and administrative tasks, including managing workplace workflows and systems, while also cultivating a positive and productive workplace.

What You’ll Do

• Assist in the management of our San Jose Office including, but not limited to:

  • Greet and register all visitors in a professional and friendly manner, notifying the respective hosts of their arrival

  • Provide the highest level of customer service and support to all employees, guests and visitors.

  • Maintain and manage the conference rooms, keeping them clean, neat, and well stocked.

  • Maintain, order and restock all kitchen snacks, drinks and office supplies.

  • Assist with workplace safety and security

  • Keep the fridge and coffee makers clean.

  • Process and distribute incoming mail and fulfill any shipping requests

  • Work closely with IT for equipment or accessory requests from employees.

  • Source, manage and maintain relationships with all workplace vendors (e.g., food & beverage, janitorial, security, etc.).

  • Manage the Forkable (lunch service) account

  • Collaborate closely with key internal stakeholders such as HR, IT, Legal, FP&A, and Workplace team members to ensure seamless operations.

  • Be the first point of contact for any facility issues at the San Jose location.

  • Assist with onsite and offsite office events (i.e. Happy hours/culture events/etc). Requirements include ordering catering, decorating, setting up and cleaning.

  • Occasional Travel to SF office to assist with events and coverage as needed.

  • Routinely update and maintain the SJ Emergency Action Plan; educate employees on emergency protocols and resources.

  • Assist the EA team with scheduling and other administrative tasks.

You

• Have a minimum 2 years of administrative experience

• Have experience working in a fast paced work environment

• Have experience managing an office space

• Proficient in Google Suite, MS suite, Slack

• Have experience placing supply orders and organizing mail

• Are resourceful, a creative problem solver, and adaptable to various competing demands while remaining approachable to the team

• Have excellent communication skills (verbal, written, interpersonal)

Salary Range Information

This is an hourly role, eligible for overtime. The hourly rate for this position has been set based on market data and other factors. However, an hourly rate higher or lower than this range may be appropriate for a candidate whose qualifications differ meaningfully from those listed in the job description.

About Lambda

• Founded in 2012, with 500+ employees, and growing fast

• Our investors notably include TWG Global, US Innovative Technology Fund (USIT), Andra Capital, SGW, Andrej Karpathy, ARK Invest, Fincadia Advisors, G Squared, In-Q-Tel (IQT), KHK & Partners, NVIDIA, Pegatron, Supermicro, Wistron, Wiwynn, Gradient Ventures, Mercato Partners, SVB, 1517, and Crescent Cove

• We have research papers accepted at top machine learning and graphics conferences, including NeurIPS, ICCV, SIGGRAPH, and TOG

• Our values are publicly available: https://lambda.ai/careers

• We offer generous cash & equity compensation

• Health, dental, and vision coverage for you and your dependents

• Wellness and commuter stipends for select roles

• 401k Plan with 2% company match (USA employees)

• Flexible paid time off plan that we all actually use

Equal Opportunity Employer

Lambda is an Equal Opportunity employer. Applicants are considered without regard to race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other factors prohibited by local, state, or federal law.