Workforce & Project Governance Coordinator

3M HEALTHCARE; Winchester (VA); On-site; USD 37,195 - 50,971; Full time

Job summary

Kraft Heinz Winchester Plant is seeking a Workforce Scheduling Coordinator to own Indeavor and Dayforce scheduling, oversee KHMS Road to 85% governance, and coordinate with Operations, HR, Training, CI and Finance on staffing and improvement initiatives.

The role emphasizes accuracy in labor planning, timely meetings, risk escalation, and delivering measurable value from projects and staffing initiatives.

Qualifications

• Strong organizational skills and written communication.
• Proficient with Microsoft Office Suite; strong typing and data analysis.
• Self-managing or self-starter with proven accountability.
• Ability to escalate properly and drive ownership across teams.

Responsibilities

• Own workforce scheduling systems (Indeavor/Dayforce) and load demand for weekly labor planning.
• Govern KHMS Road to 85% program with governance cadence and change-management approvals.
• Track budgets/benefits value; coordinate with CI, Finance and Engineering to verify impact.
• Coordinate staffing readiness with Operations, HR and Training; ensure coverage and capabilities.

Skills

Governance discipline

Data analysis

Accountability

Continuous improvement

Safety orientation

Adaptability

Teamwork

Tools

Indeavor

Dayforce

Zarpac

Job description

Job Description: Kraft Heinz – Winchester.
Title: Workforce & Project Governance Coordinator.
Department: Operations.
Position Type: Hourly.
Hourly Wage: $31.99.
Function: Operations.

Job Overview

The Workforce Scheduling Coordinator owns site workforce scheduling and governs all improvement initiatives across the plant through the KHMS Road to 85% initiative. This role serves as the central coordination point between Operations, HR, Training, Continuous Improvement and Finance on scheduling, attendance, staffing, training and improvement projects.

Key Outcomes

• Indeavor schedules are accurate, current, and aligned to qualifications; Dayforce matching exceptions are reduced and resolved quickly. Attendance is tracked and staffing is aligned and well coordinated between operations, training and HR.
• All improvement through the KHMS Road to 85% initiative governance cadence runs consistently—meetings are held, agendas, notes and actions are maintained, and escalation occurs early.
• Actions and milestones do not slip without visibility, owners, and countermeasures.
• Project go‑lives are tracked with CI and Finance to confirm realized value versus expected value, and learnings are captured for future waves.

Key Responsibilities

1. Workforce scheduling systems ownership (Indeavor / Dayforce)
   • Own Indeavor labor planning and scheduling tool performance for the site.
   • Load demand and maintain schedule inputs required for weekly labor planning.
   • Ensure qualification cards are current so employees are scheduled into qualified roles.
   • Manage moves per standard crewing and update schedules accordingly.
   • Flag coverage gaps and coordinate resolution with Process Owners.
   • Monitor schedule‑to‑timekeeping alignment (Indeavor Dayforce), surface issues, and drive closure with the right partners.
2. KHMS “Road to 85%” program governance (90‑day plan)
   • Own the governance model and operating cadence for Road to 85% projects.
   • Ensure projects have the right level of change‑management approvals and communication and that these are on time and to the right stakeholders.
   • Ensure the right meetings happen on time, with the right attendees, and that discussions stay effective and decision‑oriented.
   • Maintain project timeline visibility (milestones, owners, due dates) and drive action closure.
   • Escalate risks early when actions fall behind or dependencies are blocked.
   • Standardize meeting agenda, action logs and follow‑up expectations across the program.
3. Benefits tracking and effectiveness verification (CI / Finance / Engineering)
   • Work with individual teams to identify expected value.
   • Partner with Continuous Improvement, Finance, and Engineering to validate expected value for projects before go‑live.
   • Build and maintain a simple effectiveness tracking approach post‑go‑live (actual vs expected).
   • Surface gaps between expected and realized value and coordinate problem‑solving/adjustments with owners.
   • Capture and share learnings to improve future project selection and execution.
4. Cross‑functional coordination (Operations / HR / Training)
   • Act as a central point between Operations leadership, HR, and Training for staffing readiness (hiring, onboarding, training, sign‑off) as needed to support coverage and capability.
   • Accountability for QRMP standards as outlined in the Winchester Kraft Heinz QRMP accountability document.

Proficiencies & Abilities

• Strong governance discipline (cadence, follow‑through, action management).
• Detail oriented and data comfortable (spreadsheets, trackers). Ability to translate data into priorities.
• Ability to hold peers/owners accountable without direct authority.
• Systems mindset and continuous improvement orientation.
• Safety and quality orientation.
• Comfortable with systems like Indeavor, Zarpac to drive day‑to‑day work output.
• Safety awareness – being aware of conditions that affect employee safety.
• Quality orientation – accomplishing tasks with full consideration of all aspects, accurate checking of processes, and continuous vigilance.
• Adaptability – maintaining efficiency during major changes in work tasks or environment.
• Teamwork/Collaboration – working efficiently with team members and stakeholders to accomplish organizational goals.

Qualifications

• Strong organizational skills and both oral and written communication skills.
• Proficient with Microsoft Office Suite; strong typing skills and ability to analyze and use data.
• Self‑managing or a proven self‑starter.
• Track record of holding teams accountable and escalating properly to the right levels of the organization.
• Will perform all other duties as assigned and work with team leads on leadership, communication and people development.

Working Conditions

While performing the duties of this job, the employee is occasionally exposed to wet or humid conditions, moving mechanical parts, outdoor weather conditions, extreme cold, risk of electrical shock and vibration. The noise level in the work environment is usually moderate. The employee is frequently required to wear appropriate company‑issued safety and GMP equipment, including steel toe shoes that are slip‑resistant, hearing protection, bump cap, and other personal protective equipment.

Benefits

Coverage for employees (and their eligible dependents) through affordable access to healthcare, protection and savings for the future. Plans are tailored to meet the needs of employees and their families, in accordance with the terms and conditions of the applicable plans and governing plan documents.

Well‑being support including physical (medical, prescription drug, dental, vision, screenings/assessments), social (paid time off, company holidays, leave of absence, flexible work arrangements, recognition, training), emotional (employee assistance program, wellbeing programs, family support programs) and financial (401(k), life insurance, accidental death & dismemberment, disability) benefits. Participation may vary by role, country, region, union status and other employment status factors.

Location

Winchester Plant

Equal Employment Opportunity Statement

Kraft Heinz is an Equal Opportunity Employer that prohibits discrimination or harassment of any type. All qualified applicants are considered for employment without regard to race, color, national origin, age, sex, sexual orientation, gender, gender identity or expression, disability status, protected veteran status, or any other characteristic protected by law. Applicants who require an accommodation to participate in the job application or hiring process should contact [e-mail].