Workforce Planning & Scheduling Specialist

1--800-Contact; Draper (UT); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Free eye exams for family

Deep discounts on lenses and glasses

401(k) match

Flexible PTO

In-house restaurant with discountedSte

Free snacks, ice cream, and drinks

Full onsite gym

Job summary

SeekWell is hiring a Workforce Planning & Scheduling Specialist in Draper, Utah, with a hybrid onsite work arrangement. You will forecast staffing needs, build schedules, and collaborate with Operations and Intraday teams to ensure optimal coverage in the Customer Department and Distribution Center.

The role emphasizes analytical data interpretation, collaboration with leaders, and proactive planning to improve customer and employee experiences in a fast-paced environment.

Qualifications

• 2+ years in workforce planning or scheduling or equivalent experience in operations.
• Experience with forecast modeling and staffing adjustments.
• Strong Excel skills and data interpretation ability.
• Excellent communication with stakeholders and cross-functional teams.
• Willingness to work 3 days per week onsite in a hybrid model.

Responsibilities

• Make mid-term staffing/scheduling adjustments to hit service level goals.
• Manage schedules, PTO, time off, and schedule changes for optimal coverage and compliance.
• Maintain long-term capacity plans and reconcile actuals vs forecast weekly.
• Analyze volumes, attrition, trends, and variables to drive productivity.
• Conduct ad hoc data pulls/forecasting for partners using historical data and seasonality.
• Communicate insights and recommendations to leaders to boost efficiency and readiness.

Skills

Analytical thinking

Stakeholder communication

Problem solving

Tools

NICE CxOne

IEX

Job description

Workforce Planning & Scheduling Specialist

Draper, UT (Hybrid)

Who we are

SeekWell is the parent company of 1-800 Contacts, Luna, and The Framery. Our goal is to make it simpler, easier, and more accessible for people to get the vision care they need. We maintain the legendary, award-winning culture 1-800 Contacts started almost 30 years ago and continue to develop innovative, pioneering products and businesses that make consumers cheer. We’re owned by KKR – one of the world’s largest and most successful private equity investment companies. We’ve built an excellent company and changed an industry by putting the customer first, always. The best is yet to come!

Why you want this job

If you enjoy using data to solve problems and thinking ahead to keep a fast-paced operation running smoothly, this is a great opportunity to make a meaningful impact. As a Scheduling Specialist, you’ll combine forecasting, analytics, and collaboration to make sure we have the right people in the right place at the right time across our Customer Department and Distribution Center. You’ll partner closely with Operations and Intraday teams to anticipate staffing needs, adjust plans as business needs change, and make data-driven recommendations that improve both customer and employee experiences. It’s a role where your analytical skills and ability to think proactively can directly influence operational performance and help the business stay ahead of what’s coming.

What you’ll do

• Make mid-term (1–12weeks) staffing/scheduling adjustments usingCxOne/IEX to hit SL goals, adapting to volume changes,shrink, events while balancing preferences/needs.
• Manage schedules, patterns, PTO/vacation, time off allotments, channel OUs, and schedule changes foroptimalcoverage, skills, compliance, and minimal disruptions in call center/distribution.
• Maintain the Long-Term Capacity Plan, reconciling 'Actuals vs. Forecast' headcount weekly to trigger hiring requests with Recruiting.
• Analyze volumes, attrition, trends, and variables (e.g., events, meetings); track/report metrics and recommend adjustments for productivity/resource optimization.
• Conduct ad hoc data pulls/analysis/forecasting for partners, using historical data, seasonality, and adherence to aid decisions.
• Communicate insights, risks, adjustments, and recommendations to leaders/management to boost efficiency, readiness, optimization, and reduce service risks.

What you'll need

• 2+ years in workforce management, operations, or call centers, emphasizing scheduling, staffing, and performance analysis.
• Experience with NICE CxOne, IEX, or similar Work Force Management platforms preferred for forecasting, scheduling, and adjustments.
• Experience modeling attrition, shrinkage, and learning curves todetermineaccuratenew hire requirements.
• Strong analytical skills to interpret data, spot trends, conclude, and present results via Excel.
• Exceptional communication (oral, written, listening) to engage stakeholders, influence, and build relationships.
• Proficiencyin Excel/Word; keen attention to detail for analysis, reporting, and optimization.
• Willingness and ability to work 3 days per week onsite as part of our hybrid work model.

Why we will love you

• Organized, self-motivated, independent with robust problem-solving.
• Leadership experiencea plus, including supervision and team coordination.
• Ability to build trust/relationships, uphold confidentiality, and adapt to change positively.
• Ability to handle multiple priorities/complex projects in fast-paced settings with accuracy/efficiency.
• Free eye exams for your entire family
• Deep discounts on lenses, glasses, and other services
• 401(k) match
• Flexible PTO
• In-house restaurant with highly discounted meals (Steak dinner under $6)
• Free snacks, ice cream, and drinks every day
• Full onsite gym

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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