Workforce Operations Assistant

Eckerd Connects; North Charleston (SC); On-site; USD 22,730 - 32,373; Full time

Benefits offered by this job

Medical Insurance

Paid Time Off

Holidays

Retirement match

Flexible Spending

Disability Insurance

Life/AD&D Insurance

PSLF Eligible

PTO Exchange

Job summary

Eckerd Connects in Charleston, SC is seeking a dedicated administrative professional to support programs and operations. You will screen calls, manage calendars, prepare reports, file documents, and assist with meetings and workshops, ensuring accurate data entry and timely communication with participants and partners.

Required are a high school diploma, 2+ years of admin support, a valid state driver’s license, and the ability to pass a drug screen.

Qualifications

• High School diploma or equivalent required.
• 2+ years of hands-on administrative support experience.
• Must have a valid state driver's license and be able to drive for business purposes.
• Must pass a drug screen in compliance with policy.

Responsibilities

• Screen and field calls; manage calendars; arrange meetings and events; prepare reports; file and input data; greet visitors; create spreadsheets and presentations.
• Provide general administrative support including mailing, scanning, faxing, copying; reserve space; order refreshments; prepare meeting materials.
• Schedule participant intake, orientation, and workshops.
• Establish and maintain monthly and quarterly reports for internal and external customers and community partners.
• Develop and maintain filing system; ensure documents are organized and accessible.
• Ensure documentation is scanned and accurate in databases and state reporting systems; conduct file audits.
• Conduct follow-up services by contacting participants and documenting status monthly.

Skills

Administrative support

Calendar management

Data entry

Education

High School diploma or equivalent

Tools

Driver's license

Job description

Working with us takes a certain kind of person; we want someone who identifies with our values and is willing to challenge themselves both personally and professionally. We seek employees who are passionate about serving and making a differencein the lives of others.

Make more than a Living, Make a Difference

Our Benefits

• Low-Cost Medical, Dental and Vision Insurance
• 19 days of Paid Time Off the first year
• 11 paid holidays
• Retirement savings plan with employer match up to 5%
• Flexible spending accounts
• Paid short-term and voluntary long-term disability
• Group Term Life and AD&D Insurance
• Voluntary term life insurance
• Public Service Loan Forgiveness (PSLF) Eligible Employer
• PTO Exchange

Hourly Rate: $20.00

Duties & Responsibilities

• The responsibilities of this position include screening and fielding calls; managing calendars; arranging for meeting and programmatic events; preparing reports, filing and entering data; receiving and directing visitors; word processing; creating spreadsheets and presentations.
• Provides general administrative and clerical support including mailing, scanning, faxing and copying, reserves space, orders refreshments and prepares presentation materials for meetings and workshops as needed.
• Schedules participant intake, orientation, and workshops.
• Establishes and maintains monthly and quarterly reports for both internal and external customers as well as community partners to ensure the timely and accurate flow of information.
• Develops and maintains a filing system; ensures files are organized, accurate, up-to-date, and clearly marked for easy access.
• Ensures quality control by ensuring all documentation is scanned and accurate in the database and/or State Reporting System; conducts random file audits to ensure compliance with Federal, State and local requirements.
• Conducts follow-up services by contacting participants and documenting current status on a monthly basis.

Qualifications

• High School diploma or equivalent required.
• 2+ years of hands on administrative support experience.
• Must have appropriate and valid state driver's license and be able to meet requirements for Eckerd's Auto Insurance and be able to drive for business purposes.
• Required to pass a drug screen in compliance with our Substance Abuse and Drug-Free Workplace policy.

*This job description is intended to describe the general nature and level of work being performed by a person assigned to this job. It is not to be construed as an exhaustive list of all job duties that may be performed by a person so classified.

About Our Workforce Programs

Eckerd Connects provides Workforce Innovation and Opportunity Act (WIOA) services through contracts with the U.S. Department of Labor and local workforce boards, partnerships, and strategies to provide and create a career pathway for youth, adults, and dislocated workers. Training services include occupational skills training, customized training, on-the-job training, incumbent worker training, and transitional employment opportunities. We provide youth with development, academic instruction, career & technical education, and access to the 14 WIOA Youth Elements. We establish and develop relationships and networks with large and small employers and their intermediaries as well as develop, convene, or implement industry or sector partnerships.

Connect with Us Video: https://vimeo.com/1170824876?fl=pl&fe=sh

Copy & paste the link into your browser for more program information: https://eckerd.org/jobs-training/workforce-development/

Copy & paste the link into your browser for more program information: https://eckerd.org/jobs-training/one-stop-centers/

Eckerd Connects employees and applicants for employment are covered by federal, state, and local laws designed to safeguard employees and job applicants from discrimination based on race, color, religion, sex, pregnancy, parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other status protected by applicable federal, state, or local laws.

Eckerd Connects is committed to providing equal employment opportunities to all individuals, including individuals with disabilities. We comply with the Americans with Disabilities Act (ADA) and applicable state and local laws by providing reasonable accommodations to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for sincerely held religious beliefs, observances, and practices. Auxiliary aids and services are available upon request to individuals with disabilities. If you need assistance or accommodation due to a disability, please contact [e-mail]. Relay Services Dial 711.

Know Your Rights: Workplace Discrimination is Illegal

Copy & paste the link into your browser: https://www.dol.gov/agencies/ofccp/posters

Eckerd Connects is a drug-free workplace and utilizes E-verify to confirm employment eligibilit y.