Workforce Manager

Guitar Center Stores, Inc.; Kansas City (MO); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Gig leave

Medical, Dental, Vision, 401K (company

Job summary

Guitar Center Stores, Inc. in Kansas City seeks a Workforce Manager to oversee workforce planning and scheduling across our call center, driving staffing levels, service delivery and sales results.

You will analyze customer contact patterns, develop forecasts, and lead adoption of AI-based platforms to improve outcomes. You will build dashboards for leadership and translate analytics into actionable insights for Sales and Operations, ensuring KPI targets like AHT, occupancy and conversion are

Qualifications

• Bachelor's degree in business administration or a related field.
• 3-5 years of experience in workforce management in a call center environment.
• Experience with enterprise level contact center telephony platforms and WFM solutions.
• Contact center leadership experience (WFM or Operations).
• Advanced experience in developing reporting analytics (Tableau).
• Experience in Salesforce environment a plus.
• Strong analytical and problem-solving skills.
• Excellent organizational and time management abilities.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong communication and interpersonal skills.
• Ability to work in a fast-paced, dynamic environment.
• Workforce Management Certification (CWPP, CWPM) is a plus.

Responsibilities

• Monitor real-time call center performance metrics.
• Leverage and teach automation capabilities within WFM Platform so leaders take a greater role in adherence accountability
• Design forecasts and models to optimize staffing levels that deliver great customer experiences
• Build WFM operations to provide critical insights to the business that drive meaningful improvements in the customer journey
• Initiate, deploy and monitor AI Agent solutions to meet customer and business needs
• Monitor and adjust customer journeys to ensure frictionless experiences.
• Leverage analytics available in the telephony technology stack to provide recommendations to the business that increase sales, improve the customer experience and reduce costs.
• Ability to translate WFM principles and analytics into actionable behaviors for leaders
• Partner with Sales and Operations leaders to translate workforce insights into strategies that optimize productivity and conversion.
• Develop and communicate performance scorecards for leadership to monitor key KPIs (AHT, adherence, occupancy, service levels, sales conversion).
• Serve as a trusted advisor to the VP of Contact Centers on labor planning, performance trends, and technology investments
• Build the future looking WFM operation that is a value add to the business
• Maximize the latest technology and embrace AI based solutions to as many problems as possible.
• Drive adoption of AI-based scheduling, call routing, and forecasting tools to improve efficiency and customer experience.
• Partner with vendors and internal teams to evaluate emerging AI-driven contact optimization tools.
• Thought leader on contact center technology and process best practices
• Ensure compliance with applicable state and federal consumer contact regulations
• Perform other duties and special projects as assigned.

Skills

Analytical thinking

Communication skills

Time management

Interpersonal skills

Adaptability

Workforce Management Certification

Education

Bachelor's degree in business administration or a related field

Tools

Tableau

Salesforce

Excel

Job description

The Workforce Manager is responsible for overseeing the workforce planning and scheduling functions in our call center to ensure optimal staffing levels, service delivery and sales results. This role involves analyzing customer contact patterns, outbound contact success trends and developing strategies to increase contact rates that lead to sales success. Developing efficient dashboards and reports for leadership to make informed decisions is critical to the role. The Workforce manager will lead adoption and execution of new AI based technology platforms to improve sales outcomes, customer experience and improved efficiency. This role will welcome opportunities to engage and support the business well beyond that of the traditional contact center workforce manager. Ideal candidates will have omni channel WFM experience (Voice/Chat/SMS/Email/Video) as well as experience with AI based solutions.

KEY RESPONSIBILITIES

Workforce Management

• Monitor real-time call center performance metrics.

• Leverage and teach automation capabilities within WFM Platform so leaders take a greater role in adherence accountability

• Design forecasts and models to optimize staffing levels that deliver great customer experiences

Customer Journeys

• Build WFM operations to provide critical insights to the business that drive meaningful improvements in the customer journey

• Initiate, deploy and monitor AI Agent solutions to meet customer and business needs

• Monitor and adjust customer journeys to ensure frictionless experiences.

Business Insights

• Leverage analytics available in the telephony technology stack to provide recommendations to the business that increase sales, improve the customer experience and reduce costs.

• Ability to translate WFM principles and analytics into actionable behaviors for leaders

• Partner with Sales and Operations leaders to translate workforce insights into strategies that optimize productivity and conversion.

• Develop and communicate performance scorecards for leadership to monitor key KPIs (AHT, adherence, occupancy, service levels, sales conversion).

• Serve as a trusted advisor to the VP of Contact Centers on labor planning, performance trends, and technology investments

Technology, Architecture and Operations

• Build the future looking WFM operation that is a value add to the business

• Maximize the latest technology and embrace AI based solutions to as many problems as possible.

• Drive adoption of AI-based scheduling, call routing, and forecasting tools to improve efficiency and customer experience.

• Partner with vendors and internal teams to evaluate emerging AI-driven contact optimization tools.

• Thought leader on contact center technology and process best practices

• Ensure compliance with applicable state and federal consumer contact regulations

Additional Responsibilities

• Perform other duties and special projects as assigned.

Qualifications:

• Bachelor's degree in business administration or a related field.

• Minimum of 3-5 years of experience in workforce management, preferably in a call center environment.

• Experience with enterprise level contact center telephony platforms and WFM solutions

• Contact center leadership experience (WFM or Operations)

• Advanced experience in developing reporting analytics (e.g.: Tableau)

• Experience working in a Salesforce environment a plus

• Strong analytical and problem-solving skills.

• Excellent organizational and time management abilities.

• Proficiency in Microsoft Office Suite, particularly Excel.

• Strong communication and interpersonal skills.

• Ability to work in a fast-paced, dynamic environment.

• Workforce Management Certification (e.g., CWPP, CWPM) is a plus.

Why Guitar Center? Here's just some of the rewards:

For our employees who are musicians we offer the unique opportunity of gig leave--take time off to share your music with the world and return to your job after your tour! Guitar Center offers robust benefits and perks, including Medical, Dental, Vision, 401K plus company match, mental health support, paid sick/holiday/vacation time, employee discount program, and tuition reimbursement options.

Guitar Center is an Equal Opportunity Employer and provides fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State, or local laws. All employment decisions are based on valid job-related requirements.

Guitar Center is an Equal Opportunity Employer and provides fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State, or local laws. All employment decisions are based on valid job-related requirements.

If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening. You can request reasonable accommodation by calling 1-818-735-8800 ext. 2862 or by sending an email [e-mail].