WORKFORCE MANAGEMENT (WFM) REAL TIME ANALYST

JFK Johnson Rehabilitation Institute; Neptune City (NJ); Hybrid; USD 63,000 - 95,000; Full time

Job summary

Join a leading health institute as a Workforce Management (WFM) Real Time Analyst where you'll play a crucial role in monitoring service levels and analyzing scheduling to enhance efficiency. You'll utilize workforce management tools to provide tactical support, oversee real-time operations, and collaborate closely with management to ensure optimal service delivery. This position offers a supportive hybrid work environment and competitive compensation, contributing to the healthcare mission of enhancing patient services.

Benefits

Health, dental, and vision insurance

Paid leave

Tuition reimbursement

Retirement benefits

Qualifications

• Minimum of 1 year experience in a contact center environment.
• Proven experience with CISCO Calabrio or other WFM platform.
• Ability to manage multiple priorities in a dynamic environment.

Responsibilities

• Monitor all contact types and respond to staffing situations.
• Manage real-time agent adherence to schedules.
• Provide real-time escalation and recovery for service failures.

Skills

Problem solving

Communication

Time management

Multitasking

Organizational skills

Education

Associate Degree in a Business or Statistics related field

Tools

CISCO Calabrio

Google Workspace

Job description

WORKFORCE MANAGEMENT (WFM) REAL TIME ANALYST

Join to apply for the WORKFORCE MANAGEMENT (WFM) REAL TIME ANALYST role at JFK Johnson Rehabilitation Institute

WORKFORCE MANAGEMENT (WFM) REAL TIME ANALYST

1 week ago Be among the first 25 applicants

Join to apply for the WORKFORCE MANAGEMENT (WFM) REAL TIME ANALYST role at JFK Johnson Rehabilitation Institute

Workforce Management (WFM) Real Time Analyst

HMH HOSPITALS CORPORATION Borough of Neptune City, New Jersey

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• Requisition # 2025-164680
• ShiftDay
• StatusFull Time with Benefits
  
  

Overview

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

As a Workforce Management (WFM) Real Time Analyst, you will utilize workforce management tools and best practices to provide tactical support and effective staff planning to deliver the appropriate level of service to patients within the Patient Access Center (PAC) environment. Responsible for real time monitoring of service levels and site performance during the day to ensure effective management of the incoming and outbound phone, chat, and email volume. In addition, this position also serves as the central point of contact for supervisors and senior management as related to service level information and KPI reporting. Perform operational and oversight responsibilities as required to ensure all SLAs are met. Evaluate facts surrounding schedule adherence, scheduling and workforce management functions including operational situations which can impact productivity such as tool or system outages. Address a wide range of problem-solving situations that require immediate real time intervention.

This position will offer a hybrid schedule.

Responsibilities

A day in the life of a Workforce Management (WFM) Real Time Analyst at Hackensack Meridian Health includes:

• Monitor all contact types and execute defined strategies to effectively respond to any understaffing or overstaffing situations that might occur. This includes, but not limited to agent re-skilling, arrangement of PTO and leveraging overtime.
• Manage real-time agent adherence to schedule and enter relevant schedule exceptions into Calabrio
• Update and maintain agent database in Calabrio such as, processing: new agents, terminations
• Optimize weekly schedule, including breaks, lunches, offline activities, based upon forecasted contact volume and handle times.
• Track and trend analysis for absenteeism and schedule adherence.
• Review and process VTO/PTO/OT requests in real-time.
• Distribute intraday and daily service KPI performance reports, including commentary to various stakeholders.
• Utilize WFM tools to determine staff requirements for internal and outsourced vendors.
• Monitor real-time adherence and call statistics and communicate with supervisors to ensure on-phone and off-phone activity is managed efficiently throughout the day.
• Provide real-time escalation, recovery, and restore capabilities for any failure of service.
• Continuously review existing processes and research new ones for possible automation improvements or enhancements.
• Manage business activities such as root cause analysis, staff skill and profile management.
• Maintain correct schedule information, including FMLA, days off/vacations, team meetings.
• Ensure schedule integrity by maintaining accurate agent information including multiple status levels; hours available to work.
• Provide feedback to the management team regarding agent scheduling concerns.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.
  
  

Qualifications

Education, Knowledge, Skills and Abilities Required:

• Associate Degree in a Business or Statistics related field or equivalent work experience.
• Minimum of 1 year of experience in a contact center environment OR a current active Patient Access Center team member with 6+ months in the role.
• Minimum of 1 year of experience in a Workforce Management role as a RTA or Analyst.
• Proven experience with CISCO Calabrio / UCIC or other WFM platform.
• Excellent organization, communication and interpersonal skills are required to interact effectively with all levels of staff, as well as external vendors and/or customers.
• Ability to manage and prioritize multiple priorities in a dynamic fast paced environment.
• Maintains a working knowledge of applicable Federal, State and local laws and regulations, HMH Compliance Program
• Standards of Conduct, as well as other policies in order to ensure adherence in a manner that reflects honest, ethical and professional behavior.
• Understands and adheres to confidentiality requirements in relation to team member information.
• Problem solving skills with the ability to approach problems logically and troubleshoot.
• Time management skills, multitasking, prioritizing to accomplish multiple tasks with multiple deadlines.
• Supports and participates in a collaborative team-oriented environment.
• Ability to communicate with all levels of management and company personnel.
• Strong organizational and planning skills with an eye for detail.
• Ability to handle multiple projects and tasks.
  
  

Education, Knowledge, Skills And Abilities Preferred

• Proven expertise with Cisco Calabrio and CUIC Reporting platform.
• Proficient in Google Workspace (Gmail, Sheets, Docs, Slides).
• Demonstrate an ability to analyze data, using the data to drive decision-making and implement effective resolutions
  
  

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!

Compensation

Starting at $63,336.00 Annually

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.

Job Duties

The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to:

• Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness.
• Experience: Years of relevant work experience.
• Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training.
• Skills: Demonstrated proficiency in relevant skills and competencies.
• Geographic Location: Cost of living and market rates for the specific location.
• Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.
• Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.
  
  

Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.

In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.

HACKENSACK MERIDIAN HEALTH (HMH) IS AN EQUAL OPPORTUNITY EMPLOYER

All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, sex, sexual orientation, gender identity or expression, pregnancy, breastfeeding, genetic information, refusal to submit to a genetic test or make available to an employer the results of a genetic test, atypical hereditary cellular or blood trait, national origin, nationality, ancestry, disability, marital status, liability for military service, or status as a protected veteran.

Our Network

Hackensack Meridian Health (HMH) is a Mandatory Influenza Vaccination Facility

As a courtesy to assist you in your job search, we would like to send your resume to other areas of our Hackensack Meridian Health network who may have current openings that fit your skills and experience.

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Awards We’ve Received

2023

US News & World Report 2023

• HUMC - #1 Hospital in NJ & #5 in NY Metro Area
  
  

2023

US News & World Report 2023

• Joseph M. Sanzari Children’s Hospital - #1 Children’s Hospital in NJ
  
  

2023

US News & World Report 2023

• JSUMC - #6 Hospital in NJ
  
  

2022

2023

2023 & 2022 Magnet Designations

for 9 HMH Institutions

2022

Newsweek 2022 Best Hospitals USA

• HUMC - #57
  
  

2022

Newsweek 2022 America’s Best Addiction Treatment Centers

Blake Recovery Center at Carrier Clinic - #2

2023

Diversity Inc. 2023

Top Hospital and Health Systems

2022

Becker’s Hospital Review 2022

• Top Places to Work in Healthcare
  
  

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WE KEEP GETTING BETTER

At Hackensack Meridian Health, we help our patients live better, healthier lives – and we help one another succeed. Here, competitive benefits are just the beginning. It’s also about how our team members support one another and how we show up for our community. Together, we’re ready to transform health care and advance our mission to serve as a leader of positive change.

Join us and let’s keep getting better together.

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