Workflow & Productivity Architect

HEARST MAGAZINE MEDIA INC; New York (NY); Hybrid; USD 88,000 - 95,000; Full time

Benefits offered by this job

Hybrid work model

Medical, dental, vision insurance from

Day 1 coverage

401(k) with company match

Wellness and growth programs

Job summary

Hearst Magazines is looking for an Operations & Productivity Specialist to design practical systems, tools, and workflows that improve visibility and empower teams. The role emphasizes Asana mastery, cross-functional coordination, and implementing AI and automation solutions across Creative and Marketing units.

The position requires 3+ years in operations within media, strong problem-solving abilities, and the ability to work in NYC four days per week in a hybrid setup.

Qualifications

• 3+ years in operations, program, or project management within a media company, agency, or in-house organization.
• Advanced Asana experience building workflows, automations, dashboards, reporting, and scalable operating systems.
• Strong analytical and problem-solving skills with the ability to simplify complex processes and create practical solutions.
• Demonstrated ability to improve cross-functional workflows while balancing consistency with flexibility.
• Experience managing multiple priorities in a fast-paced, collaborative environment.
• Excellent written and verbal communication skills with the ability to influence stakeholders and drive alignment.
• Curiosity and enthusiasm for AI, automation, and emerging technologies that improve operational effectiveness.
• A proactive, ownership-oriented mindset with a passion for continuous improvement and delivering measurable impact.
• Ability to work in our New York City office four days per week as part of our hybrid work model.

Responsibilities

• Support the Consumer Initiative Framework from intake through completion by helping teams define outcomes, ownership, dependencies, decisions, and required workstreams.
• Serve as the Consumer organization's Asana expert, maintaining Asana as the system of record for initiatives, priorities, ownership, dependencies, and progress.
• Build and maintain practical templates, automations, dashboards, and reporting that simplify planning, execution, and visibility across teams.
• Improve Creative Operations by optimizing intake, prioritization, capacity planning, workflow visibility, and collaboration across Creative and partner teams.
• Support initiative planning and execution by tracking priorities, risks, dependencies, resource needs, and key decisions while helping teams resolve blockers.
• Establish lightweight operating standards across initiatives, business-as-usual work, lifecycle programs, and recurring workflows without creating unnecessary process.
• Partner with Marketing, Creative, and other shared capabilities to align priorities, clarify ownership, and improve cross-functional coordination.
• Identify and implement AI, automation, and no-code solutions that reduce manual work, streamline workflows, and improve operational efficiency.

Skills

Asana expertise

Analytical thinking

Cross-functional collaboration

Prioritization

Communication skills

AI/automation curiosity

Proactive ownership

Hybrid work adaptability

Tools

Asana

Job description

Hearst Magazines is looking for an Operations & Productivity Specialist to design practical systems, tools, and workflows that improve visibility and empower teams. The role emphasizes Asana mastery, cross-functional coordination, and implementing AI and automation solutions across Creative and Marketing units.

The position requires 3+ years in operations within media, strong problem-solving abilities, and the ability to work in NYC four days per week in a hybrid setup.