Operations & Productivity Specialist

HEARST MAGAZINE MEDIA INC; New York (NY); Hybrid; USD 88,000 - 95,000; Full time

Benefits offered by this job

Hybrid work model

Medical, dental, vision insurance from

Day 1 coverage

401(k) with company match

Wellness and growth programs

Job summary

Hearst Magazines is looking for an Operations & Productivity Specialist to design practical systems, tools, and workflows that improve visibility and empower teams. The role emphasizes Asana mastery, cross-functional coordination, and implementing AI and automation solutions across Creative and Marketing units.

The position requires 3+ years in operations within media, strong problem-solving abilities, and the ability to work in NYC four days per week in a hybrid setup.

Qualifications

• 3+ years in operations, program, or project management within a media company, agency, or in-house organization.
• Advanced Asana experience building workflows, automations, dashboards, reporting, and scalable operating systems.
• Strong analytical and problem-solving skills with the ability to simplify complex processes and create practical solutions.
• Demonstrated ability to improve cross-functional workflows while balancing consistency with flexibility.
• Experience managing multiple priorities in a fast-paced, collaborative environment.
• Excellent written and verbal communication skills with the ability to influence stakeholders and drive alignment.
• Curiosity and enthusiasm for AI, automation, and emerging technologies that improve operational effectiveness.
• A proactive, ownership-oriented mindset with a passion for continuous improvement and delivering measurable impact.
• Ability to work in our New York City office four days per week as part of our hybrid work model.

Responsibilities

• Support the Consumer Initiative Framework from intake through completion by helping teams define outcomes, ownership, dependencies, decisions, and required workstreams.
• Serve as the Consumer organization's Asana expert, maintaining Asana as the system of record for initiatives, priorities, ownership, dependencies, and progress.
• Build and maintain practical templates, automations, dashboards, and reporting that simplify planning, execution, and visibility across teams.
• Improve Creative Operations by optimizing intake, prioritization, capacity planning, workflow visibility, and collaboration across Creative and partner teams.
• Support initiative planning and execution by tracking priorities, risks, dependencies, resource needs, and key decisions while helping teams resolve blockers.
• Establish lightweight operating standards across initiatives, business-as-usual work, lifecycle programs, and recurring workflows without creating unnecessary process.
• Partner with Marketing, Creative, and other shared capabilities to align priorities, clarify ownership, and improve cross-functional coordination.
• Identify and implement AI, automation, and no-code solutions that reduce manual work, streamline workflows, and improve operational efficiency.

Skills

Asana expertise

Analytical thinking

Cross-functional collaboration

Prioritization

Communication skills

AI/automation curiosity

Proactive ownership

Hybrid work adaptability

Tools

Asana

Job description

Be Part of What's Next

Help shape how Hearst Consumer teams work, collaborate, and deliver. As an Operations & Productivity Specialist, you'll build practical systems, tools, and workflows that simplify execution, improve visibility, and empower teams to focus on their highest-impact work.

About Hearst Magazines (Why Us?)

Hearst Magazines is home to 30 brands that inspire, inform, and entertain audiences across print, digital, social, video, events, and emerging platforms. Our portfolio includes some of the world's most recognized media brands, powered by award-winning content, innovative storytelling, and data-driven marketing solutions. We collaborate across editorial, sales, creative, and technology teams to deliver meaningful experiences for consumers and impactful business outcomes for our advertising partners.

Key Responsibilities (What You Are Doing)

• Support the Consumer Initiative Framework from intake through completion by helping teams define outcomes, ownership, dependencies, decisions, and required workstreams.
• Serve as the Consumer organization's Asana expert, maintaining Asana as the system of record for initiatives, priorities, ownership, dependencies, and progress.
• Build and maintain practical templates, automations, dashboards, and reporting that simplify planning, execution, and visibility across teams.
• Improve Creative Operations by optimizing intake, prioritization, capacity planning, workflow visibility, and collaboration across Creative and partner teams.
• Support initiative planning and execution by tracking priorities, risks, dependencies, resource needs, and key decisions while helping teams resolve blockers.
• Establish lightweight operating standards across initiatives, business-as-usual work, lifecycle programs, and recurring workflows without creating unnecessary process.
• Partner with Marketing, Creative, and other shared capabilities to align priorities, clarify ownership, and improve cross-functional coordination.
• Identify and implement AI, automation, and no-code solutions that reduce manual work, streamline workflows, and improve operational efficiency.

Qualifications (What We're Looking For)

• 3+ years of experience in operations, program management, project management, creative operations, or a related field within a media company, agency, or in-house organization.
• Advanced experience using Asana, including building workflows, automations, dashboards, reporting, and scalable operating systems.
• Strong analytical and problem-solving skills with the ability to simplify complex processes and create practical solutions.
• Demonstrated ability to improve cross-functional workflows while balancing consistency with flexibility.
• Experience managing multiple priorities in a fast-paced, collaborative environment.
• Excellent written and verbal communication skills with the ability to influence stakeholders and drive alignment.
• Curiosity and enthusiasm for AI, automation, and emerging technologies that improve operational effectiveness.
• A proactive, ownership-oriented mindset with a passion for continuous improvement and delivering measurable impact.
• Ability to work in our New York City office four days per week as part of our hybrid work model.

Benefits (What We Offer)

• Work with the Best: Collaborate with top-tier professionals across media, advertising, tech, fashion, lifestyle, and publishing, shaping the future of these dynamic industries.
• Grow Your Skills: Unlock your potential with access to innovative training programs, immersive workshops, and exclusive industry events.
• Work-Life Harmony: Enjoy the flexibility of hybrid work, empowering you to balance professional success with personal priorities.
• Foster Connection & Belonging: Join our Employee Resource Groups and help create a welcoming workplace where everyone feels valued and empowered.
• Wellness First: Prioritize your well-being with a comprehensive benefits package that includes medical, dental, and vision insurance from Day 1.
• Plan for Your Financial Future: Enjoy competitive financial perks, including a 401(k) plan with a generous company match.

The base salary range for this role is $88,000-$95,000. This position is not eligible for bonus or commission compensation. Actual compensation will be determined based on experience, skills, qualifications, and location.

Hearst Magazines is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.