Workflow Manager

VERSAR, INC.; Virginia; On-site; USD 65,000 - 75,000; Full time

Job summary

Versar Global Solutions is seeking a Workflow Manager to coordinate with Air Force Civil Engineering Directorate (A4C) leadership and manage task progress across divisions. The role requires a 2+ year administrative background, DoD writing experience, and a Secret clearance.

Position is onsite at the Pentagon in Washington, DC. The candidate will lead updates for the WFM Support Team, assemble meeting materials, and ensure task responses are complete and properly formatted.

Qualifications

• Bachelor's degree and at least 2 years of administrative experience.
• Knowledge of AF CE programs and DoD technical writing.
• Secret clearance required.
• Proficient in English, written and verbal.
• Successful preemployment screenings including federal background check, MVR, and drug screen.
• Authorized to work in the US.

Responsibilities

• Provide detailed updates to the WFM Support Team in weekly A4C Workflow meetings and keep Branch and Division leadership appraised on the status of tasks.
• Provide detailed updates to leadership and stakeholders by participating in meetings/forums and coordinating, consolidating, developing, and delivering/presenting associated meeting materials (e.g., slides, after action reports, minutes).
• Provide administrative support to the AF/A4C Divisions by providing task/suspense management, coordination and quality assurance and control of task responses and task packages, validating completeness/accuracy of task response (e.g. was the question answered?, and was it in the right format?), assigning tasks IAW Division leadership to Division AOs, and coordinating initiator tasks to the A4C Overall Workflow lead for direction to SAF, other HAF offices, AF/A4C, AFIMSC, AFCEC, MAJCOMs and other external stakeholders.
• Analyze data to show current and historical trends, reporting, completion statistics, task status, and breakout by Division, and document aggregate support to senior leadership by Division.
• Execute record and file management actions for A4C Divisions in support of AF/A4C's record management program.

Skills

Admin experience

DoD writing

Secret clearance

English proficiency

Education

Bachelor's degree

Job description

Who We Are

Headquartered in Washington, DC, Versar Global Solutions provides full mission lifecycle solutions for challenges faced by our government and commercial Customers in the natural, built, and digital environments. With nearly 1,600 team members around the world, and a rich legacy spanning more than 50 years, Versar Global Solutions delivers a broad array of planning, analysis and risk management solutions, project and program management, operations and maintenance services, and information technology applications for environmental management and remediation projects, mission critical facilities and installations, and in support of readiness and contingency operations.

Who You Are

This position as a Workflow Manager supports Air Force Civil Engineering Directorate (A4C). This person will coordinate with various A4C Division Chief leadership to keep necessary stakeholders appraised on the status of tasks.

What You'll Do

• Provide detailed updates to the WFM Support Team in weekly A4C Workflow meetings and keep Branch and Division leadership and stakeholders appraised on the status of tasks. Periodically, participate in quarterly AO training and other mandatory training sessions required for contract personnel.
• Provide detailed updates to leadership and stakeholders by participating in meetings/forums and coordinating, consolidating, developing, and delivering/presenting associated meeting materials (e.g., slides, after action reports, minutes).
• Provide administrative support to the AF/A4C Divisions by providing task/suspense management, coordination and quality assurance and control of task responses and task packages, validating completeness/accuracy of task response (e.g. was the question answered?, and was it in the right format?), assigning tasks IAW Division leadership to Division AOs, and coordinating initiator tasks to the A4C Overall Workflow lead for direction to SAF, other HAF offices, AF/A4C, AFIMSC, AFCEC, MAJCOMs and other external stakeholders. The WFM Support Team contractors may answer stakeholder inquiries regarding task development, the system of record, etc. relative to the task management database(s). Administrative support also includes driving coordination and collaboration between Action Officers and across Divisions. WFM Support Team contractors may be asked to maintain and manage Branch or Division trackers for task management database(s) tasks assigned to Divisions, may provide associated database training, archive database records, provide technical support to Division leaders, AOs and stakeholders, and may be asked to support executive services requests for AF/A4C and personnel.
• Analyze data to show current and historical trends, reporting, completion statistics, task status, and breakout by Division, and document aggregate support to senior leadership by Division.
• Execute record and file management actions for A4C Divisions in support of AF/A4C's record management program.

What You'll Bring

• Bachelor's degree and a minimum of 2 years' administrative experience.
• Knowledge of AF CE programs and DoD technical writing experience.
• Secret clearance required.
• Must be proficient in English, both written and verbal, to ensure effective communication and collaboration.
• Successful results of preemployment screenings, including federal background check, MVR, and drug screen.
• Comply with company drug and alcohol policy.
• Be authorized to work in the US or will be authorized by the successful candidate's start date.

Compensation

Expected Salary: $65,000 - $75,000

Versar Global Solutions provides the compensation range and general description of other compensation and benefits that the Company in good faith believes it might pay and/or offer for this position based on the successful applicant's education, experience, knowledge, skills, and abilities in addition to internal equity and geographic location. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's status protected by local, state, or federal law.

Location Requirements

The position will be 100% onsite at the Pentagon, Washington, DC.

EEO Commitment

Versar Global Solutions is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.

Versar Global Solutions complies with applicable state and local laws governing non-discrimination in employment in every location in which the company operates. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Versar Global Solutions expressly prohibits any form of unlawful employee harassment based on race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, amnesty, or status as a covered veteran. Improper interference with the ability of Versar Global Solutions employees to perform their job duties is not tolerated.