Workflow Management Support Jr. Role

Collins Consulting; Arlington (VA); On-site; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a highly organized individual with strong communication skills to support the AF/A4C front office. This role involves maintaining leadership schedules, managing correspondence, and providing updates during meetings. The ideal candidate will be a US Citizen with a Secret Clearance, located in the DMV area, and able to work on-site at the Pentagon 2-3 days a week. If you thrive in a dynamic environment and are eager to contribute to important administrative functions, this opportunity is perfect for you.

Qualifications

• Must be a US Citizen with a Secret Clearance.
• Located in the DMV area and able to work on-site 2-3 days a week.

Responsibilities

• Assist front office staff by maintaining leadership schedules and managing correspondence.
• Provide updates to leadership through meetings and prepare meeting materials.

Skills

Task Management Tool (TMT)

Strong verbal communication skills

Strong written communication skills

Organizational skills

Job description

Must be a US Citizen who currently possesses a Secret Clearance.

This individual needs to be on site at the Pentagon 2-3 days a week and should reside in the DMV area. The working hours are from 0800 to 1700, with potential for slightly longer hours when on-site at the Pentagon.

Desired Traits:

• Experience with Task Management Tool (TMT)
• Located in the DMV area
• Strong verbal and written communication skills
• Highly organized
• PWS Alignment: 1.4.29, Workflow Management Support Jr. Role

Work Description:

Assist the AF/A4C front office staff by maintaining leadership schedules, collecting, consolidating, and tracking executive correspondence. Manage conference room schedules and support administrative tasks.

Provide detailed updates to leadership and stakeholders through participation in meetings/forums, and by preparing and delivering meeting materials such as slides, after-action reports, and minutes. These updates include weekly meetings with Division Chiefs and Directorate Staff meetings where current tasks, deadlines, details, and assignments are discussed.

Offer administrative support through task management, coordination, quality assurance, and validation of task responses. Ensure responses are complete and accurate, assign tasks according to government directives, and handle stakeholder inquiries related to task management systems. Facilitate coordination between Action Officers and across divisions.