Workers' Compensation Specialist

Hopebridge; Indianapolis (IN); On-site; USD 65,000 - 90,000; Full time

Job summary

Hopebridge seeks a Workers’ Compensation Specialist to ensure OSHA, EPA and related regulatory compliance. You will audit practices, maintain injury records, manage claims intake, and coordinate with insurers to support fair and timely benefits while reducing risk.

You will develop and implement safety programs, monitor clinic practices, track incidents, and partner with leadership to foster a culture of safety.

Qualifications

• Bachelor’s degree in EHS or related field.
• 3–5 years of EHS or workplace safety experience.
• CSP, OSHA certification preferred.
• Strong knowledge of OSHA/EPA regulations.

Responsibilities

• Ensure compliance with OSHA, EPA and local regulations and regulations.
• Maintain safety records, permits and documentation.
• Handle claims intake and coordinate with insurers for treatment plans and evidence.
• Manage confidential injury case files and monitor timelines.
• Develop and implement safety programs to prevent injuries.

Skills

EH&S compliance

Audits

Injury management

Education

Bachelor’s degree in environmental health and safety, occupational safety, healthcare administration, or related field

Job description

The Workers’ Compensation Specialist ensures compliance with OSHA, EPA, and other regulatory standards by conducting audits, maintaining injury and safety records, and managing workplace risks. This role manages workplace injury, and illness claims to ensure fair benefit distribution and full compliance with state, federal and company regulations. This role supports the development and implementation of safety programs, workplace injury prevention programs, monitors clinic practices, and recommends corrective actions to improve overall performance. This role collaborates with staff and leadership to foster a strong culture of safety awareness and continuous improvement.

Responsibilities

Compliance

• Ensure organization compliance with OSHA, EPA, state, and local health and safety regulations (posted notices, education of staff, policy creation)
• Assist with environmental, health, and safety audits, inspections, and investigations; document findings and support remediation efforts
• Maintain required safety records, permits, and documentation in accordance with regulatory standards
• Identify, report, and manage workplace hazards, incidents, and compliance risks
• Develop programs, in conjunction with health and safety regulations to prevent workplace injuries

Claims Intake, Investigation and Medical Coordination

• Initiate and verify reports of job-related accidents, injuries, or illnesses with employees, supervisors and witnesses.
• File and process official claim forms within regulatory deadlines
• Confer with insurance carriers and third party administrators (TPA) to track recommended treatment plans and medical evidence

Case Management and Tracking

• Establish and maintain confidential case files, logs and tracking systems for all injured workers
• Monitor injury status, medical progress, return-to-work restrictions, and temporary or permanent disability timelines

Safety

• Support the development and implementation of company-wide health and safety injury prevention programs
• Monitor clinic safety practices, including emergency preparedness, infection control, and ergonomics
• Create center specific
• Track and trend incident reports and safety observations to identify patterns and reduce company loss
• Recommend and support corrective actions to improve workplace safety performance
• Conduct research to identify best practices and innovative solutions for workplace safety
• Participate in committees or initiatives focused on safety culture

Communication

• Advise injured employees and supervisors regarding their rights, responsibilities and obligations under workers’ compensation laws and company policy.
• Communicate updates on regulatory changes, safety policies, and best practices to staff and leadership
• Maintain personal contact with injured employees who is away from work
• Collaborate with clinic managers and cross-functional teams to foster a culture of safety awareness and prevention
• Provide coaching and guidance to staff regarding compliance with environmental, health, and safety standards
• Support leadership by providing data, analysis, and recommendations on environmental, health, and safety performance metrics
• Address suspicious or delayed claims and assist legal and management teams with formal hearings, audits and requests for information when necessary

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Required Competencies, Education, and Experience

• Bachelor’s degree in environmental health and safety, occupational safety, healthcare administration, or related field
• 3-5 years of experience in environmental, health, and safety management or workplace safety

Preferred Competencies, Education, And Experience

• CSP (Certified Safety Professional), OSHA (Occupational Safety and Health Administration), or related certification

Position Type/Expected Hours of Work

This is a full-time position, Monday through Friday. Occasional evening and weekend work may be required as job duties demand.

Travel

Minimal travel may be required for this position.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role; however, some filing may be required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Disclaimer

The above statements reflect general functions of this job and shall not be construed as a detailed description of all work requirements inherent in this job. The immediate supervisor may elaborate on or add to the above list if the duties come within the employee’s realm of responsibility.

Hopebridge is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, arrest record or any other characteristic protected by applicable federal, state or local laws.

Employment remains contingent upon successfully completing any required employment checks, including a criminal background check, DCS check, or any others, as required by the company policy or law.