Worker's Compensation Specialist

State-of-South-Carolina; South Carolina; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Public Service Loan Forgiveness

EAP

Health, dental, and life insurance

15 days annual leave

15 days sick leave

13 paid holidays

State retirement plans

TicketatWork/WeSave discounts

Job summary

The South Carolina Department of Juvenile Justice (DJJ) seeks a Workers’ Compensation Specialist to provide statewide guidance on workers’ compensation for injured employees and managers. The role supports the Workers’ Compensation Coordinator and Employee Relations & Benefits Director, ensuring compliance with laws, policies, and procedures.

Responsibilities include coordinating with field units, maintaining logs, processing HR actions in SCEIS, guiding employees on benefits and accommodations,

Qualifications

• Bachelor's degree and relevant experience required.
• Knowledge of modern office methods and procedures.
• Understanding of public personnel administration.
• Ability to exercise sound judgement in evaluating personnel transactions.
• Ability to communicate clearly in oral and written form.
• Ability to work independently with limited supervision.
• Discretion and confidentiality required.

Responsibilities

• Monitor the Workers' Comp Claim Portal and promptly communicate updates to managers and division heads.
• Actively participate in weekly Workers’ Compensation meetings.
• Facilitate weekly meetings and maintain Workers’ Compensation logs in the coordinator’s absence.
• Coordinate with field units on First Reports of Injury and OSHA log updates.
• Ensure HR transactions are processed in SCEIS and related actions.
• Assist with monitoring the Workers’ Compensation email inbox and timely responses.
• Coordinate with other HR areas to ensure benefits and accommodations.
• Counsel injured employees on responsibilities and guide management through the process.
• Conduct periodic check-in calls with employees to address questions and maintain communication.
• Gather information for subpoenas and assist with filing documents.
• Coordinate with other offices to ensure medical treatment and return-to-work timelines.
• Maintain and update the preferred provider list for medical services.
• Review the Workers’ Compensation Program procedures and propose improvements.
• Assist in developing new procedures to improve efficiency.

Skills

Office administration

Public admin

Decision making

Communication skills

Independent work

Education

Bachelor's degree

Job description

MISSION:

It is the mission of the South Carolina Department of Juvenile Justice (DJJ) to impact and transform young lives, strengthen families, and support safer communities through targeted prevention and rehabilitation.

JOB PURPOSE:

Under limited supervision, serves as the Workers' Compensation Specialist responsible for providing statewide Workers’ Compensation guidance to injured employees and their managers, ensuring compliance with all applicable laws, policies, and procedures. This position is also responsible for providing administrative support to the Workers' Compensation Coordinator and the Employee Relations & Benefits Director.

JOB RESPONSIBILITIES:

• Monitors the Workers' Comp Claim Portal for new injury claims and updated work restrictions and promptly communicates with managers and division heads regarding employees on light duty or out of work status.
• Actively participates in weekly Workers’ Compensation meetings.
• In the absence of the Workers’ Compensation Coordinator, facilitates the weekly meetings, as well as maintaining Workers’ Compensation logs.
• Manages and coordinates with field units regarding First Reports of Injury and accurately enters SCEIS actions and updates OSHA Log with OSHA reportable injuries.
• Ensures all relevant Human Resources transactions are processed in SCEIS, including Workers’ Compensation Option 3 and PA40 Personnel Actions.
• Assists with monitoring the Workers’ Compensation email inbox to ensure timely responses and follow-up.
• Coordinates with other areas within Human Resources to ensure injured employees receive all entitled benefits and reasonable accommodations when appropriate.
• Counsels injured employees on their responsibilities and procedures related to work-related injuries and provides guidance to management on the Workers’ Compensation process.
• Conducts periodic check-in telephone calls with employees to address questions, provides guidance, and ensures ongoing communication.
• Gathers all necessary information for Workers’ Compensation subpoenas and assists the Workers’ Compensation Coordinator with filing required documents.
• Coordinates with other offices and agencies to ensure employees receive authorized medical treatment and return to work as quickly as possible.
• Maintains an accurate preferred provider list for medical services and continuously monitors and updates the information to ensure accuracy.
• Reviews all aspects of the Workers’ Compensation Program’s operating procedures and provides recommendations to the Employee Relations and Benefits Director.
• Assists in developing new procedures or modifies existing ones to ensure the process is as efficient and effective as possible.
• Performs other related job duties as required.

STATE MINIMUM REQUIREMENTS:

A bachelor's degree and relevant experience.

ADDITIONAL REQUIREMENTS:

• Working knowledge of modern office methods, practices, and procedures.
• Knowledge principles and practices of public personnel administration.
• Ability to exercise sound judgement in evaluating and making decisions concerning personnel transactions.
• Ability to plan and present ideas clearly in oral or written form.
• Must be able to work independently and keep management informed of progress.
• The position requires discretion, confidentially and decisiveness.

This position performs job duties relating to the custody, control, transportation, or recapture of youth within the jurisdiction of the Department of Juvenile Justice, and the employee may have direct and indirect contact with youth within the jurisdiction of the Department of Juvenile Justice. Training applicable to these duties will be provided.

Benefits:

• Public Service Loan Forgiveness Program
• Employee Assistance Program (EAP)
• Health, dental, and life insurance
• 15 days annual (vacation) leave per year
• 15 days of sick leave per year
• 13 paid holidays
• State retirement plans and deferred compensation programs
• Discount Programs such as TicketatWork and WeSave