Workday Functional Consultant

Vanderbilt University Medical Center; Nashville (TN); On-site; USD 90,000 - 120,000; Full time

Job summary

Vanderbilt Health is seeking a Workday Functional Consultant to support enterprise Workday functionality, data integrity, and system enhancements within central HR operations. You will analyze requirements, test solutions, and manage release activities across teams.

The role emphasizes collaboration with business stakeholders, experience with Absence, Benefits, HCM, and Performance modules, and strong communication skills to drive efficient Workday solutions.

Qualifications

• 4+ years of hands-on Workday configuration and BP design.
• Experience translating business needs into Workday solutions.
• Proven ability to partner with stakeholders and translate requirements.
• Workday certifications preferred.

Responsibilities

• Support Workday in enterprise scope and data integrity.
• Lead release activities and UAT with stakeholders.
• Provide customer service and education to end users of Workday and integrations.
• Configure, test, and maintain Workday business processes and rules.
• Prepare data uploads via EIB and ensure accuracy.

Skills

Workday configuration

BP design

Stakeholder collaboration

Reports

Test planning

UAT coordination

Executive communication

Release management

Education

Bachelor7s degree

Tools

Workday Absence

Workday PM

EIB

Workday Reports

Job description

Discover Vanderbilt Health

With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniquenesscelebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

Organization

HR WD Sustainment

Job Summary

The Workday Functional Consultant serves in a Vanderbilt Health-wide enterprise role in central departments of Human Resources supporting Workday system functionality and integrating systems with a focus on business processes, application support and optimization. Performing a variety of routine and complex tasks to maintain timely and accurate data integrity through analysis and reporting.

This role is responsible for analyzing business requirements, recommending and testing Workday solutions, and managing system enhancements. The Workday Functional Consultant supports Workday release activities, communicates new functionality to stakeholders, and helps maintain data integrity.

Hours: Monday - Friday, 8:00am - 5:00pm CST.

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Preferred Skills & Experience

• 4+ years of hands-on Workday configuration experience, with strong expertise in Business Process design and configuration.
• Proven ability to partner with business stakeholders to translate complex business requirements into scalable Workday solutions.
• Functional knowledge across Workday modules including Absence, Benefits, HCM, and Performance Management.
• Strong consultative and relationship-building skills with experience supporting cross-functional business teams.
• Experience configuring and supporting the Workday Absence module, including leave plans, PTO programs, and related business processes.
• Experience configuring and supporting the Workday Performance Management module.
• Strong understanding of requirements gathering, solution design, and evaluating enhancement requests to determine system capabilities, limitations, and downstream impacts.
• Demonstrated success in a client-facing or stakeholder-facing role, serving as a trusted advisor or SME
• Experience creating, running, and analyzing Workday reports to support business decision-making and operational needs.
• Exceptional verbal and written communication skills, including the ability to confidently facilitate meetings, present recommendations, and explain technical concepts to non-technical audiences
• Experience leading discussions related to Workday enhancements, system changes, testing, and release impacts.
• Workday certifications

KEY RESPONSIBILITIES

Working with VUMC functional areas to provide support for the use and maintenance of functional systems including, but not limited to, Workday.

• Drive ongoing process improvements or redesign within VUMC’s Workday that align with enterprise strategic objectives and vision.
• Collaborate with functional workstreams to identify business needs, functional design, integration review, testing requirements and deployment plans to meet current and future needs.
• Display business acumen to understand business needs or challenges and recommend solutions.
• Provide excellent customer service and education to end users of Workday and integration service/ support requests through internal ticketing system.
• Engage with insight and support for break/fix, new functionality, process improvements, innovative solutions and sprint planning.
• Review and analyze Workday Release of new and updated functionality. Guide functional workstreams through Workday Release UAT and regression testing to production.
• Create, define, and manage test requirements with clear acceptance criteria.
• Configure, test, and maintain business processes, condition rules, notifications, templates, etc.
• Prepare files and perform complex data uploads into Workday through EIB ensuring accuracy.
• Utilize online Workday Community resources to troubleshoot issues and guide efficiencies.
• Maintain data integrity by performing audits, creating/running reports and analyzing data utilizing Workday delivered and custom reports for data analysis and validations.
• Work with vendors and other customer groups to support the design and review of integration requirements.
• Perform scheduled activities, testing and training.
• Other duties as assigned

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one’s own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees’ effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generating New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications

Responsibilities

Certifications

Work Experience

Experience Level

2 years

Education

Bachelor’s

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.