Work-Study Student Associate, Office Support, Aerospace Engineering

University of Texas; San Antonio (TX); On-site; USD 18,000 - 23,000; Part time

Job summary

The University of Texas at Austin is seeking a Work-Study Student Associate for the ASE-EM Business Office. This role supports organizational efficiency, handles billing vouchers, filing, and editing communications while maintaining confidentiality and initiative.

Training will be provided, and the ideal candidate combines customer service experience with reliability and teamwork. Hours are 15 per week, with flexible timing Monday–Friday 8am–5pm, and employment is contingent on being a current

Qualifications

• Strong written and verbal communication skills.
• Interest in academic office management and processes.
• Excellent time management and organizational skills.
• Strong, independent, and collaborative work ethic.
• Current UT Austin student, enrolled/registered with fees paid for the current semester and in good academic standing.
• Financial aid work-study recipient.

Responsibilities

• Accounting: processing of billing payment vouchers and assisting with account reconciliation.
• Organization: assisting with filing system and digitization of department files.
• Assisting with editing written communications and photo editing.
• Assisting with purchasing of office and lab supplies along with inventory management.
• Other duties as assigned.

Skills

Strong written communication

Strong verbal communication

Academic office management

Time management

Organizational skills

Current UT Austin student

Job description

Job Posting Title:

Work-Study Student Associate, Office Support, Aerospace Engineering

Hiring Department:

Department of Aerospace Engineering and Engineering Mechanics

Position Open To:

All Applicants

Weekly Scheduled Hours:

15

FLSA Status:

Non-Exempt from FLSA

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue Until May 15, 2026

Location:

UT MAIN CAMPUS

Job Details:

General Notes As a top-10 engineering school, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. As the new space age emerges, the Department of Aerospace Engineering and Engineering Mechanics at The University of Texas at Austin continues its long history of being a world leader across a breadth of disciplines. Teaching and research activities take place in the areas of space engineering/science, aviation, robotics, computation, mechanics and more. At UT Aerospace, where our academic programs rank among the top 10 in the nation, the sky is not the limit!

Purpose:

Student workers collaborate closely with department staff in supporting the organizational efficiency of the ASE-EM Business Office. Our office is looking for students who are flexible, friendly, effective written and verbal communicators, and able to work well alone and with a team. The ideal candidate will also have a background in customer service, a strong sense of integrity and confidentiality, and must be able to demonstrate the ability to take initiative. All training necessary will be provided.

Career Competencies Gained:

• Articulate thoughts and ideas clearly and effectively in written and oral forms to persons inside and outside of the organization
• Leverage existing digital technologies ethically and efficiently to solve problems, complete tasks, and accomplish goals
• Demonstrate personal accountability, ability to learn from mistakes, and effective work habits, e.g., punctuality, working productively with others, and time workload management

Responsibilities:

• Accounting: processing of billing payment vouchers and assisting with account reconciliation
• Organization: Assisting with filing system and digitization of department files.
• Assisting with editing written communications and photo editing
• Assisting with purchasing of office and lab supplies along with inventory management.
• Other duties as assigned

Required Qualifications:

• Strong written and verbal communication skills.
• Interest in academic office management and processes.
• Excellent time management and organizational skills.
• Strong, independent, and collaborative work ethic.
• Current UT Austin student, enrolled/registered with fees paid for the current semester and in good academic standing.
• Financial aid work-study recipient.

Preferred Qualifications:

Familiarity with UT Austin's administrative systems.

Salary Range:

$15.00 Hourly

Working Conditions:

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity
• Light lifting and moving

Work Shift:

• Must be available to work 10-15 hours per week.
• Flexible work hours between Monday through Friday 8am-5pm, based on students' class schedule.

Required Materials:

• Resume
• 3 work references with their contact information; at least one reference should be from a supervisor or academic reference
• Fall semester availability
• Work Study Award letter
• Class Schedule

Employment Eligibility:

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html

Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and other compliance responsibilities. If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work.

Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world.

Comments and Inquiries:

Email comments to [e-mail].

Contact:

For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone].

UT Austin is a Tobacco-free Campus