Work-Study, Student Assistant, Archival Processing Unit

University of Texas; United States; On-site; USD 14,000 - 21,000; Part time

Job summary

The University of Texas at Austin's Harry Ransom Center invites applications for a Work-Study, Student Assistant in the Archival Processing Unit. The position supports archiving tasks and prepares materials for researcher use on campus.

Work 10 hours per week, Monday–Friday on UT Main Campus; serves to gain hands-on experience with manuscripts, photographs, and archival practices while continuing progress toward degree requirements.

Qualifications

• Must be enrolled as a student and meet satisfactory academic progress.
• Must be able to work ten hours a week between 10 a.m. and 5 p.m. (Mon-Fri).
• Excellent interpersonal and communication skills required.
• Highly detail oriented with ability to work independently and in a team.

Responsibilities

• Sort manuscripts, letters, photographs, clippings, and other documents.
• Remove paperclips and rubber bands; photocopy clippings; sleeve photographs.
• File materials into archival folders, label, and move boxes to stacks.
• Assist with special projects in the Archival Processing Unit.

Skills

Interpersonal skills

Attention to detail

Team orientation

Time management

Education

Enrolled student (credit hours as required)

Job description

Key Details

Job Posting Title: Work-Study, Student Assistant, Archival Processing Unit

Hiring Department: Harry Ransom Center

Position Open To: All Applicants

Weekly Scheduled Hours: 10

FLSA Status: Non-Exempt from FLSA

Earliest Start Date: Sep 07, 2026

Position Duration: Expected to Continue Until May 31, 2027

Location: UT MAIN CAMPUS

Job Details

General Notes: About the Ransom Center The Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings.

Purpose

This position works with the archivists in the Archival Processing Unit and will assist with the activities that prepare literary, performing arts, and film archives for use by researchers.

Responsibilities

• Sorting manuscripts, letters, photographs, clippings, and other documents (archival arrangement).
• Removing paperclips and rubber bands from archival documents, removing materials from envelopes, photocopying clippings and faxes, sleeving photographs (archival preservation).
• Filing materials into archival folders and boxes, labeling folders and boxes, moving archival boxes to the collection stacks (archival preservation).
• Special projects as assigned.

Required Qualifications

• Meet satisfactory academic progress standards as set by the Office of Scholarship and Financial Aid.
• Must be enrolled in appropriate credit hours as required by the student's academic or non-academic title.
• Must be able to work ten hours a week between 10 a.m. and 5 p.m (Monday-Friday).
• Excellent interpersonal and communication skills.
• Highly detail oriented.
• Have a team orientation with the ability to work both independently and collaboratively.
• Interest in learning about the arts and humanities.

Salary Range

$10.00-15.00 per hour

Working Conditions

Usual office conditions. Work under pressure of deadlines. Potential exposure to mold.

Position Duration

This is a Fall 2026 position. The position may continue into the Spring semester if the student's Work Study Award is renewed for that semester.

Work Shift

10 worked per week. Monday-Friday between the hours of 10am-5pm. This is for an onsite (non-remote) position.

Required Materials

Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Screenshot of FWS Award from the My Financial Aid portal are required with application for the position. Letter of interest

Employment Eligibility

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html

Retirement Plan Eligibility

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and be designated as Campus Security Authority (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.