WORK PROGRAM SPECIALIST II - 55011664

My Florida CFO; Bartow (FL); On-site; USD 49,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental, vision and supplemental insur

State retirement package

10 paid holidays a year

Generous vacation and sick leave

Tuition waiver for public college

Job summary

The Florida Department of Transportation in Bartow, Florida, seeks a Work Program Specialist II to manage the District's Five-Year Work Program, balance budgets, maintain regulatory compliance across funding sources, and provide essential analytical and technical support to project managers and leadership.

You will monitor funding sources, prepare management reports and dashboards, update project statuses, and collaborate with Central Office staff to ensure accuracy and timely amendments.

Qualifications

• Knowledge of the Five-Year Transportation processes, budget processes and production management processes.
• Knowledge of the Department's budgeting, financial and fiscal procedures.
• Knowledge of state and federal programs as they relate to work program.
• Knowledge of the Department's Financial Management (FM) System.
• Knowledge of Microsoft Word. Knowledge of Microsoft PowerPoint.
• Knowledge of Microsoft Excel. Working knowledge of budget.

Responsibilities

• Develop, coordinate and maintain the District's Tentative Five-Year Work Program in conjunction with the Work Program Coordinator. Monitor funding sources to maintain balanced levels which are compatible with the Work Program Instructions as formulated by Central Office and recommend necessary revisions due to changes in both state and federal funds.
• Perform multi-year Work Program analysis and regular performance reporting to ensure that programs are balanced with Schedule A allocations and Schedule B targets.
• Update status on projects included in the Adopted Five Year Work Program.
• Monitor prior and current year projects to ensure consistency between budget and funds. Responsible for closing and balancing projects at the direction of the Work Program Coordinator.
• Review and analyze programs on a regular basis through the production accomplishment report (PAR), the target analysis report, oops (missing fund, program number, status) report, the cost allocation report, MADDOG (Financial Management system search) and other departmental reports.

Skills

Five-Year transportation processes

Budget processes

Production management processes

Budgeting procedures

FM System

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Data analysis

Education

High school diploma or equivalent

Associate’s degree

Job description

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The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:885317

Agency: Department of Transportation

Working Title: WORK PROGRAM SPECIALIST II - 55011664

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

132 / PROGRAM MANAGEMENT

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PHONE NUMBER: 863-519-2396

CONTACT EMAIL ADDRESS: [e-mail]

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work.Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Work Program Specialist II

This position drives the agency's financial stability and project success being a team member who assists in managing the District's Five-Year Work Program, ensuring balanced budgets, maintaining regulatory compliance across all funding sources, and providing vital analytical and technical support to project managers and leadership.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

801 N. Broadway Avenue,

Bartow FL. 33830

Annual Salary Range:

$49,328.58 – $63,836.99

Your Specific Responsibilities:

Develop, coordinate and maintain the District's Tentative Five-Year Work Program in conjunction with the Work Program Coordinator. Monitor funding sources to maintain balanced levels which are compatible with the Work Program Instructions as formulated by Central Office and recommend necessary revisions due to changes in both state and federal funds. Perform multi-year Work Program analysis and regular performance reporting to ensure that programs are balanced with Schedule A allocations and Schedule B targets. Update status on projects included in the Adopted Five Year Work Program.

Monitor prior and current year projects to ensure consistency between budget and funds. Responsible for closing and balancing projects at the direction of the Work Program Coordinator. Review and analyze programs on a regular basis through the production accomplishment report (PAR), the target analysis report, oops (missing fund, program number, status) report, the cost allocation report, MADDOG (Financial Management system search) and other departmental reports.

Create, maintain and periodically update desk procedures for the Work Program area. Provide process guidelines and training to project managers to ensure information on funding requests is accurate. Maintain liaison with various District and Central Office staff to ensure completeness and elimination of duplication in the Work Program.

Provide the technical assistance needed to other District personnel on Work Program issues. Provides information and coordination needed when required. Evaluate the impact of the District Work Program and its effect on production efforts in the District.

Monitor and balance all fiscal year-end activities in conjunction with other Work Program staff. Prepare required reports for fiscal year-end close out activities including but not limited to roll forward, manual roll forward and budget realignment.

Prepare and maintain various management reports and graphs based on data contained in the Work Program to include charts, tables, PowerPoint presentations, etc.

Maintains current information on pending amendments to the Executive Office of the Governor by updating the District Work Program office log of pending amendments. Act as the key contact for pending amendments when requests are received and additional documentation is needed. Performs bi-weekly reviews of amendments and the revisions report, notifying the Work Program Administrator of any amendments that have not been submitted by the district within amendment processing time allowance and which amendments have been submitted to Central Office that are beyond the expected timeline for approval. Updates District Work Program office files with amendment documentation.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Knowledge of the Five-Year Transportation processes, budget processes and production management processes.
• Knowledge of the Department's budgeting, financial and fiscal procedures.
• Knowledge of state and federal programs as they relate to work program.
• Knowledge of the Department's Financial Management (FM) System.
• Knowledge of Microsoft Word. Knowledge of Microsoft PowerPoint.
• Knowledge of Microsoft Excel. Working knowledge of budget.

Skills in:

• Skilled in using computers and communicating by e-mail.

Ability to:

• Ability to understand how the financial processes of work program, budget and comptroller relate to each other.
• Ability to perform mathematical calculations.
• Ability to interpret and apply rules, laws, and policies to day-to-day work.
• Ability to analyze data issues, develop reports and problem solve with minimal supervision.
• Ability to multi-task.
• Ability to communicate effectively both verbally and in writing

Other Job-Related Requirements:

• Employee will be required to be responsive to emergency situations within a very short timeframe and serve in the Transportation Emergency Management Team.

Minimum Qualifications:

• A high school diploma or its equivalent and four years of relevant employment experience or; an Associate’s degree from an accredited college or university and two years of relevant experience; Relevant professional experience, such as Engineering, Contract Administration or Development, Finance, Economics, Public Administration, Business Administration, Urban Planning, policy analysis, financial modeling, accounting, statistics, transportation financial analysis or work program development can substitute on a year-for-year basis for the college education.

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Tuition waiver for public college courses

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Aff

In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Aff The agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office at [phone] for assistance.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.