PURCHASING AGENT - 55003673

State of Florida; Lake City (AR); On-site; USD 40,000 - 51,000; Full time

Benefits offered by this job

Health insurance (employer paid)

Life insurance

Dental, vision and supplemental ins.

State retirement package

Paid holidays

Vacation and sick leave

Career advancement opportunities

Tuition waiver

Training opportunities

Employee Assistance Program (EAP)

Job summary

State of Florida Department of Transportation (FDOT) is seeking a purchasing/procurement professional to acquire commodities and services, manage bids, and process orders using Ariba and the MFMP system. The role includes budget tracking, invoice processing, and vendor communications.

Responsibilities cover warehousing coordination, reporting, and enforcing purchasing rules. The position requires a High School Diploma and familiarity with Florida procurement guidelines.

Qualifications

• High School Diploma or Certificate of High School Equivalency is required.
• Knowledge of budget management and/or procurement of goods and services.
• Knowledge of record and file management.
• Ability to read, understand and apply applicable rules, regulations, policies and procedures.

Responsibilities

• Acquire commodities and contractual services under bid threshold through informal quotes, proposals and MFMP and FMS.
• Prepare and process purchase orders using Ariba and/or Purchasing Card; ensure timely payment of invoices.
• Process fiscal paperwork including invoices, warrants, requisitions, and travel forms per procedures.
• Coordinate warehouse activities and provide budget information to ensure spending meets budgetary requirements.
• Develop process improvement plans for warehouse operations based on QA and Tallahassee guidance.
• Research FDOT contracts to locate MBEs, obtain quotes, and purchase goods and services.

Skills

Budget management

Record management

Reading rules and policies

Education

High School Diploma or equivalent

Tools

Ariba

Purchasing Card (P‑Card)

MFMP

Job description

State of Florida Department of Transportation

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration.

Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor‑led courses.

Where You Will Work:

FDOT D2 Lake City Bridge

710 NW Lake Jeffery Rd, Suite 201

Lake City, FL 32055

Your Specific Responsibilities:

Acquire commodities and contractual services under bid threshold through informal quote, proposal, and single source processes through the state's eProcurement system MyFloridaMarketPlace (MFMP) and financial management service (FMS). Acts as a P‑Card "Card Holder" for the unit and acts as "Requestor" on the State E‑Procurement System Program and Financial Management Service (FMS). Inputs in to systems on a daily basis or as necessary to achieve compliance with purchasing rules and procedures.

Obtains competitive quotes/proposals as requested, either by telephone or in writing. Receives records and unpacks a variety of store items. Checks incoming materials for quantity and quality against purchase orders and/or invoices and places them in proper storage area.

Prepares, reviews and processes purchase orders/direct orders using Ariba system and/or Purchasing Card. Responsible for the timely and accurate processing of vendor invoices and warrants for the payment of services rendered.

Prepares and processes fiscal paperwork, i.e. Utility Invoice Transmittals, Contract Invoice Transmittals, Requisitions, Local Purchase Orders, travel forms, Individual Reimbursement Vouchers according to established procedures. Receives and submits invoices for payments meeting state determined purchasing guidelines. Resolves complaints generated during performance of contract or purchase order. -Confers with personnel, users and vendors to discuss defective or unacceptable goods or services and determines corrective action.

Coordinates warehouse activities involving competitive solicitations and procurement of goods and services. Provides budget information by management as requested to ensure spending meets budgetary requirements. Updates budget analysis spreadsheets and prepares reports as needed. Reconcile budget and maintain budgetary records for the unit.

Analyze procurement requests, reviews specifications provides instruction to project managers, coordinate critical events, reviews and evaluates quotes/proposals and issues Purchase Orders and written agreements. Compile and provide tracking/production data as requested in various forms and maintains procurement files.

Develops process improvement plans and strategies for the warehouse as results of Quality Assessment Reviews (Tallahassee) require.

Research the Florida Department of Transportation (FDOT) and State contracts computer support programs to locate Minority Business Enterprise (MBE) vendors, obtain quotes, and purchase commodities and services.

Assist in Emergency Operation Recovery Efforts. Incumbent of this position has a purchasing card which allows a maximum single purchase of $35,000 or greater and has financial disclosure responsibility in accordance with Section 112.3145, Florida Statutes.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

• Knowledge of budget management and/or procurement of goods and services.
• Knowledge of record and file management.

Skills in:

• Skills in reading, understanding and applying applicable rules, regulations, policies and procedures.

Ability to:

• Ability to listen and understand the needs of both internal and external customers.
• Ability to plan, coordinate, complete and track the status of assignments.
• Ability to follow oral and written instructions.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to collect information/data and review for accuracy and completeness.
• Ability to use office equipment, Microsoft software applications and databases.

Other Job-Related Requirements:

• Responsible for adhering to the provisions and requirements of Section 215.422, F.S., related State Comptroller's rules, and Department of Transportation's invoice processing and warrant distribution procedures.
• To be in compliance with the District Two Loss Prevention Procedure and be aware of reducing personal injury and vehicular accidents.
• Incumbent of this position will at times be required to work during weekends, nights, or holidays due to emergency conditions.
• The incumbent of this position is required to work with or around Department of Corrections inmates.
• This position will be required to respond before, during and following emergency situations.

Minimum Qualifications:

• High School Diploma or Certificate of High School Equivalency.

Benefits:

• Health insurance (over 90% employer paid)
• $25,000 life insurance policy (100% employer paid)
• Dental, vision and supplemental insurances
• State of Florida retirement package
• 10 paid holidays a year
• Generous vacation and sick leave
• Career advancement opportunities
• Tuition waiver for public college courses
• A variety of training opportunities
• Employee Assistance Program (EAP)

For additional benefit information available to State of Florida employees, visit: https://www.mybenefits.myflorida.com/

SPECIAL REQUIREMENTS

You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES.

If you are a preference‑eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES.

In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affir mative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414‑5300 for assistance.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1‑866‑663‑4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug‑Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug‑Free Workplace Act.

VETERANS’ PREFERENCE.

Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A‑7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.

Salary: $39,712.31 - $51,392.40

Hiring Salary Range: $1,521.86 - $1,969.47 / Biweekly Range

Open Competitive, Career Service, Full‑Time

Total Compensation Estimator Tool

Contact Person: Kelly M. Briggs

Contact Phone Number: 386-961-7014

Contact Email Address: [e-mail]