Work Order Analyst

Balfour Beatty Investments & Communities; Malvern (Chester County); Remote; USD 60,000 - 80,000; Full time

Job summary

A large infrastructure investment company is seeking a Work Order Analyst to ensure the accuracy and completeness of work order data. This remote role requires strong data entry skills and a high attention to detail. Candidates should have at least two years of administrative experience and be proficient with necessary software. Pay ranges from $20.00 to $30.00 per hour.

Benefits

Discretionary bonuses

Medical and Dental Insurance

401K plan with employer matching

Robust PTO

Company paid short-term and long-term disability

Qualifications

• Minimum of two years of administrative or data entry experience.
• Strong attention to deadlines and the ability to manage large amounts of data.
• Ability to work with confidential information.

Responsibilities

• Review and validate Tech Complete work orders for accuracy and completeness.
• Audit work order data against defined requirements.
• Identify and escalate compliance failures to leadership.

Skills

Data entry and documentation skills

Attention to detail

Communication skills

Ability to work independently

Proficiency with Outlook, Excel, and Word

Education

High School diploma or GED

Tools

Yardi knowledge

Job description

Who We Are

Balfour Beatty Investments is a global infrastructure investor operating in the UK, US, and Canada. We provide the investment capability to deliver complex infrastructure projects. Over the past 15 years, Balfour Beatty Investments (formerly known as Balfour Beatty Capital) has established itself as one of the largest investors in the PPP industry, building a portfolio of more than 60 projects worldwide, predominantly in the UK and US.

Balfour Beatty Investments is proud to offer challenging and rewarding work in a variety of functional areas. As a company, we operate with safety and sustainability as our primary focus. Equally integral components of our culture are our values-Integrity, Teamwork, Excellence, Respect-and our code of conduct. Living up to these commitments requires the fresh ideas, insights and talents of employees as diverse as the audiences we interact with every day.

The success of our company is built on the efforts of our employees. We are committed to offering our employees a path to professional success through development, training and mentoring opportunities that cover a wide variety of skills and functional areas.

At Balfour Beatty Investments, our employees are our greatest asset and their well-being means a healthier, more productive workplace. We offer a comprehensive benefits package that includes a variety of health care options, retirement benefits and other flexible benefits.

Our Benefits

• Discretionary bonuses
• Medical and Dental Insurance 1st of the month following employment
• Health, Flexible Spending and Dependent Care Accounts
• Company paid life insurance
• 401K plan with employer matching
• Robust PTO to include, sick, floating holidays, vacation, and personal days
• 2 Volunteer Days per year
• Company paid short-term and long- term disability, parental leave.
• And more!

About the role

The Work Order Analyst is responsible for ensuring the accuracy, completeness, and policy adherence of work order data prior to closing the work order. This position supports data integrity efforts by reviewing submitted work orders, identifying discrepancies, and communicating with relevant teams to resolve issues. The Work Order Analyst is responsible for ensuring all discrepancies that prohibit a complete and accurate work order are corrected prior to closing a work order. This is a remote position with preference for candidates in Eastern Standard Time (EST) or a flexible schedule.

What you'll be doing

• Reviews and validate Tech Complete work orders for accuracy, completeness, and adherence to company policies.
• Audit work order data against defined requirements based on work order type. This includes ensuring all work order fields are completed and accurate, labor records are correct, required attachments are present, vendor documentation is included when applicable, related inspections are completed and documented, and validating environmental sign-off is complete when applicable.
• Identify missing or inconsistent information and notate discrepancies for site correction.
• Monitor tracking system for new work orders requiring review.
• Monitor for work orders resubmitted after site corrective action and audit against original criteria again.
• Place complete and accurate work orders in Work Complete status.
• Identify and escalate recurring compliance failures to leadership for corrective action.
• Consistently meet or exceed efficiency and accuracy targets, which serve as key performance indicators for this position.
• Participate in periodic training and development sessions to enhance accuracy, improve process efficiency, and stay aligned with evolving policies and procedures.

Typical Physical Demands: Sit and stand to do clerical work. Regularly lift and move equipment and supplies up to 25-50 lbs.

Who we're looking for

• High School diploma or GED
• Minimum of two (2) years of administrative or data entry experience
• Relevant industry and leadership experience preferred
• Audit experience is a plus

• Strong data entry and documentation skills with high attention to detail and deadlines
• Ability to effectively work within a decentralized / highly autonomous business model both collaborating as a team member and working independently.
• Highly motivated, efficient, and works successfully in a fast-paced environment involving large amounts of data.
• Proficiency with Outlook, Excel and Word.
• Existing Yardi knowledge is a bonus
• Ability to communicate effectively across multiple levels of the organization
• Ability to work with sensitive and confidential information
• Demonstrates ethics and integrity, with clear understanding and adherence to ethical principles, company values, Code of Ethics, and policies.

• Active and valid Driver's License

Pay Rate: $20.00 - $30.00 hr