Work Management Center Specialist (Project Specialist 2/3)

Los Alamos National Laboratory; Los Alamos (NM); On-site; USD 72,800 - 143,000; Full time

Benefits offered by this job

Relocation assistance

Medical benefits package

Dental and vision insurance

Onsite gyms and wellness programs

PTO and holidays

Tuition assistance

Job summary

Los Alamos National Laboratory in Los Alamos, NM is seeking a Work Management Center Specialist (Project Specialist 2/3) to coordinate and oversee Integrated Work Documents (IWDs) and closeout activities. You will interface between Work Control, Construction, and IPT to ensure alignment and discipline in work packages from initiation to closeout.

Level 2 and Level 3 responsibilities include QA, record reconciliation, and performance reporting to leadership.

Qualifications

• Knowledge of construction work execution processes and work control practices.
• Experience with document control, work package management, or similar operational support functions.
• Ability to ensure accuracy, completeness, and compliance of technical and procedural documentation.
• Experience performing quality assurance or verification checks on documentation and records.
• Ability to track, reconcile, and maintain alignment between electronic systems and physical records.
• Demonstrated ability to identify discrepancies, document deficiencies, and support resolution with stakeholders.
• Experience using digital systems and databases to track work status and maintain records (e.g., APEX, Asset Suite, or similar systems).

Responsibilities

• Coordinating execution and closeout of construction work packages within the WMC.
• Managing IWD lifecycle control, including tracking, intake review, check-in/check-out, and status alignment using APEX and WMC systems.
• Performing quality assurance reviews to verify scope completion, required documentation, permits, and signature completeness.
• Reconciling system records with physical work packages to maintain configuration control and traceability.
• Supporting IWD closeout, including deficiency identification, document preparation, and archival in Asset Suite and EDRMS.
• Utilizing enterprise systems (APEX, Asset Suite, MicroStrategy, SharePoint) to track work package status and maintain accurate records.
• Supporting reporting of execution status and operational tracking for leadership visibility.
• Communicating with stakeholders to resolve issues and maintain workflow continuity.
• Supporting coordination across construction and work control functions.
• Contributing to process improvements, audit readiness, and standardization of WMC workflows.

Skills

Construction knowledge

Document control

QA checks

Records reconciliation

Stakeholder communication

Digital systems experience

Education

Level 2 construction/engineering experience

Level 3 construction/engineering experience

Tools

APEX

Asset Suite

MicroStrategy

SharePoint

Job description

What You Will Do

The Work Management Center Specialist (Project Specialist 2/3) supports the Manager of Projects, Project Manager, and Integrated Project Team (IPT) in executing construction program objectives within the ALDPI Work Management Center (WMC). This role provides coordination, oversight, and lifecycle control of Integrated Work Documents (IWDs) to ensure safe, compliant, and execution-ready work.

What You Will Do

The Work Management Center Specialist (Project Specialist 2/3) supports the Manager of Projects, Project Manager, and Integrated Project Team (IPT) in executing construction program objectives within the ALDPI Work Management Center (WMC). This role provides coordination, oversight, and lifecycle control of Integrated Work Documents (IWDs) to ensure safe, compliant, and execution-ready work. You will serve as a key interface between Work Control, Construction, and Project Leadership to ensure alignment between work packages and field execution activities. In this role, you will maintain disciplined control of work packages from initiation through closeout, ensuring accuracy, traceability, and compliance with institutional requirements while supporting efficient field execution.

Key responsibilities include:

• Coordinating execution and closeout of construction work packages within the WMC
• Managing IWD lifecycle control, including tracking, intake review, check-in/check-out, and status alignment using APEX and WMC systems
• Performing quality assurance reviews to verify scope completion, required documentation, permits, and signature completeness
• Reconciling system records with physical work packages to maintain configuration control and traceability
• Supporting IWD closeout, including deficiency identification, document preparation, and archival in Asset Suite and EDRMS
• Utilizing enterprise systems (APEX, Asset Suite, MicroStrategy, SharePoint) to track work package status and maintain accurate records
• Supporting reporting of execution status and operational tracking for leadership visibility
• Communicating with stakeholders to resolve issues and maintain workflow continuity
• Supporting coordination across construction and work control functions
• Contributing to process improvements, audit readiness, and standardization of WMC workflows

Project Specialist 2 ($72,800-$115,400)

The Work Management Specialist 2 provides execution and coordination support within the Work Management Center.

Responsibilities include:

• Performing work package tracking, intake checks, and system updates (APEX)
• Supporting IWD control activities, including check-in/check-out and documentation verification
• Conducting routine QA checks of work packages under supervision
• Maintaining accurate records and ensuring documentation completeness
• Communicating routine updates and escalating issues as needed
• This level operates under general supervision and focuses on developing proficiency in work control, document management, and construction execution support.

Additional Responsibilities Level 3- Project Specialist 3 ($87,800-$143,000)

The Work Management Specialist 3 supports the Project Manager and IPT in executing project objectives and maintaining operational control of work packages within the WMC.

Responsibilities include:

• Coordinating work package execution and closeout activities
• Providing advanced oversight of IWD lifecycle management, including QA, reconciliation, and closeout
• Supporting performance reporting and operational tracking for leadership visibility
• Identifying process gaps and coordinating resolution with stakeholders
• Representing the Project Manager in coordination activities, as delegated
• Contributing to workflow improvements and operational efficiency within the WMC

What You Need

Minimum Job Requirements:

• Knowledge of construction work execution processes and work control practices
• Experience with document control, work package management, or similar operational support functions
• Ability to ensure accuracy, completeness, and compliance of technical and procedural documentation
• Experience performing quality assurance or verification checks on documentation and records
• Ability to track, reconcile, and maintain alignment between electronic systems and physical records
• Demonstrated ability to identify discrepancies, document deficiencies, and support resolution with stakeholders
• Experience using digital systems and databases to track work status and maintain records (e.g., APEX, Asset Suite, or similar systems)
• Ability to independently gather, organize, and analyze information to support operational activities
• Effective oral and written communication skills for coordinating with construction, work control, and project personnel
• Working knowledge of configuration control and records management practices

Additional Job Requirements For Level 3

• Experience working within a Work Management Center (WMC) or similar construction execution environment
• Familiarity with Integrated Work Documents (IWDs) or equivalent work package systems
• Experience with APEX, Asset Suite, MicroStrategy, or similar enterprise systems
• Knowledge of records management and document archival systems (e.g., EDRMS, SharePoint)
• Experience supporting audit readiness, compliance, or regulated work environmentsSkill in oral and written communication.
• Skill in applying team building concepts.

Education/Experience at lower level:

• Level 2 - This position is expected to be at an entry level in construction-related fields. Three or more years of construction or engineering related experience required.

Education/Experience at higher level:

• Level 3 - Five or more years of construction or engineering related experience required.

Desired Qualifications:

• Experience supporting work package closeout, including document validation, deficiency identification, and records archival
• Experience developing or improving document control processes, workflows, or tracking tools to enhance operational efficiency
• Experience generating or supporting operational reporting (e.g., daily status, shift turnover, or performance tracking)
• Strong attention to detail with the ability to manage high-volume, time-sensitive documentation in an execution environment
• Experience coordinating with construction field teams, superintendents, or work control organizations to resolve documentation issues
• Demonstrated ability to operate effectively in a fast-paced, execution-focused environment with competing priorities

Work Location:

The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Position commitment:

Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Note to Applicants:

This position has the potential to work a rotating shift schedule to support 24/7 construction operations.

Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents (\"green card\" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

• PPO or High Deductible medical insurance with the same large nationwide network
• Dental and vision insurance
• Free basic life and disability insurance
• Paid childbirth and parental leave
• Award-winning 401(k) (6% matching plus 3.5% annually)
• Learning opportunities and tuition assistance
• Flexible schedules and time off (PTO and holidays)
• Onsite gyms and wellness programs
• Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2

Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q

Position will be cleared to this level. Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements for access to classified matter. This position requires a Q clearance, and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

• Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test:

The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position:

Term status Laboratory employees applying for regular-status positions are converted to regular status.

Equal Opportunity:

Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to [e-mail] or call (505)-664-6947.