Work Control Coordinator

Berkeley Preparatory School; Tampa (FL); On-site; USD 30,000 - 50,000; Part time

Job summary

An established educational institution is seeking a dedicated Work Control Coordinator to ensure the Facilities Department operates efficiently. This part-time role involves managing work requests, overseeing maintenance materials, and facilitating communication among staff and vendors. The ideal candidate will possess strong organizational skills and a knack for problem-solving, ensuring smooth operations in a dynamic environment. With a commitment to fostering a diverse and inclusive community, this position offers a unique opportunity to contribute to a vibrant school atmosphere. Join a team that values professional growth and collaboration in a beautiful Tampa setting.

Qualifications

• Experience in administrative and clerical tasks in a service organization.
• Ability to manage multiple projects and prioritize effectively.

Responsibilities

• Manage work requests and track utility data for the Facilities Department.
• Coordinate communication between staff, vendors, and contractors.

Skills

Organizational Skills

Time Management

Communication Skills

Problem-Solving

Bilingual (English/Spanish)

Education

High School Diploma

2-4 years of administrative experience

Tools

Brightly

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Thank you for your interest in Berkeley Preparatory School. Berkeley is home to approximately 300 faculty and staff members who are passionate about preparing students to become lifelong learners. The school takes pride in hiring dynamic and dedicated professionals who are among the finest in their areas. We invest in our employees in myriad ways and provide access to copious professional development resources.

Berkeley is proud to be an institution that is growing. Below is a list of current open positions; filled positions have been removed. To apply for the Lead School Chaplain position, click on the link in the blue box below for instructions. For all other positions, scroll past the blue box, review the jobs under More Employment Opportunities, and click on the relevant link. Be sure to complete the entire application and press "submit" before leaving the page, as progress is not automatically saved.

NOW HIRING: Lead School Chaplain

The Rev. George Andrews is leading the search. CLICK HERE to learn more about the role and apply.

Location: Tampa, FL

Job Id: 218

Number of Openings: 1

Berkeley Preparatory School, founded in 1960, is an independent, co-educational, Episcopal-affiliated college preparatory school in Tampa, Florida, with approximately 1,400 students from Pre-K through 12. We operate entirely free of government interference, and our employees are among the most well-compensated in the industry, supported in many tangible and intangible ways.

Our mission is to educate the whole child—intellectually, emotionally, spiritually, and physically—while fostering an inclusive and diverse community that develops character and social responsibility. Our campus spans 86 acres with 29 state-of-the-art buildings, and our students are encouraged to embody discipline, diligence, and integrity through a rigorous curriculum and extensive co-curricular activities.

The Tampa Bay region offers an exceptional lifestyle with abundant sunshine, outdoor activities, and rich culture. It is a safe and accessible area to live and work.

The Work Control Coordinator plays a vital role in ensuring the Facilities Department operates efficiently. Responsibilities include managing work requests, tracking utility data, overseeing maintenance materials, supporting rental property operations, and facilitating communication among staff, vendors, and contractors. The role also involves maintaining records, coordinating vehicle fleet operations, and supporting utility cost accounting.

Essential Duties and Responsibilities:

• Process electronic work requests via the Brightly work order system.
• Manage data related to the CMMS program and generate reports to monitor department efficacy.
• Assist with rental property work requests and scheduling.
• Serve as the liaison between staff, vendors, and Facilities personnel.
• Communicate work schedules and priorities to minimize disruptions.
• Handle correspondence, including emails, phone calls, and mail.
• Coordinate inventory, supplies, and appointments across departments.
• Manage the Facilities vehicle fleet, including scheduling and maintenance.
• Perform utility and service cost accounting and reporting.
• Maintain common areas and support team morale activities.
• Coordinate uniform orders and exchanges.
• Perform additional duties as assigned.

Relationships with Others: The coordinator communicates regularly with faculty, staff, vendors, and contractors to update on work status and coordinate activities, emphasizing good communication and cooperation.

Supervision: Supervised by the Facilities Operations Manager, with authority to dispatch personnel for priority services.

Basic Job Requirements:

• Strong organizational and time management skills.
• Ability to follow verbal and written instructions.
• Excellent communication skills.
• Ability to prioritize and manage multiple projects.
• Problem-solving skills and process improvement suggestions.
• Familiarity with Brightly, Excel, Word, Outlook, or willingness to learn.

Minimum Qualifications: 2-4 years of administrative and clerical experience in a medium-sized service organization. Bilingual in English and Spanish is preferred. Valid driver’s license required if driving a Berkeley vehicle.

Compensation and Benefits: This is a part-time, non-exempt position with a competitive salary based on experience. The position is available immediately.

All inquiries and nominations are confidential. Berkeley Prep is an Equal Opportunity Employer. We do not discriminate based on age, sex, religion, race, color, sexual orientation, gender identity, genetic information, disability, national or ancestral origin, or any other protected status.

Please scroll down to learn more about our school and community.