Word Processing Assistant-E (5-E7)

State of Michigan; Port Huron (MI); Hybrid; USD 25,000 - 33,000; Full time

Job summary

The State of Michigan's Department of Corrections is seeking a Word Processing Assistant to provide word processing services and general office support to professional FOA staff. The role involves operating computer equipment, data entry into computerized databases, distributing reports, and organizing files, while maintaining efficient office procedures.

Educational level is typically a high school diploma.

Qualifications

• Type at a rate of 40 net words per minute.
• Compose routine correspondence and compile reports.
• Use business software to create letters, memoranda, presentations, charts, graphs, databases, and spreadsheets.
• Proofread for accuracy, completeness, grammar, and format.
• Collect, alphabetize, code, rank, file, and batch documents.
• Perform mathematical calculations.
• Select and compile data for correspondence and reports. New hires complete NCNET training.

Responsibilities

• Provide word processing services and general office support to FOA staff.
• Operate computer equipment, enter data and statistics into databases, distribute reports, and organize files. Maintain office procedures in absence of professional staff.

Skills

Typing 40 wpm

Word processing

Office software

Proofreading

Data entry

Data organization

Mathematical calculations

Data selection and reports

Education

High school diploma

Tools

Microsoft Office

Job description

THIS POSITION IS BEING RE-POSTED. DO NOT REAPPLY IF YOU HAVE ALREADY, AS YOUR APPLICATION WILL STILL BE CONSIDERED.

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.

*This position has the ability to be a hybrid position for up to 50% of the pay period. The selected candidate is expected to train in office to assist in learning the position. The length of time will vary based on department training needs.

The primary function of this position is to provide word processing services and general office support to professional FOA staff. This involves operating computer equipment, production typing, entering data and statistical information into computerized databases, distributing reports, and organizing files. Maintain effective office procedures as it pertains to the clients and public in the absence of professional staff.

View the job specification at: http://www.michigan.gov/documents/WordProcessingAssistant_12989_7.pdf

View position description here

Education

Educational level typically acquired through completion of high school.

Experience

Word Processing Assistant 5

No specific type or amount is required.

Word Processing Assistant 6

One year of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work.

Word Processing Assistant E7

Two years of administrative support experience, including one year equivalent to a 6-level administrative support classification, where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work.

JOB QUALIFICATIONS

• Ability to type at a rate of 40 net words per minute.
• Ability to compose routine correspondence and compile reports.
• Ability to use business software to create media such as; letters, memoranda, presentations, charts, graphs, databases, and spreadsheets.
• Ability to proofread for accuracy, completeness, grammar, and format.
• Ability to collect, alphabetize, code, numerically rank, file, sort, and batch documents.
• Ability to perform mathematical calculations.
• Ability to select and compile data for correspondence and reports. New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in-person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their non-custody new employee training.

Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards. As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application.

Ethical Standards and Conduct

(Note: you do not need to fill out the form)

Certain positions may require a criminal history background check.

The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.