Word Processing Assistant-E (5-E7)

State of Michigan; Michigan; Hybrid; USD 34,000 - 52,000; Full time

Benefits offered by this job

Hybrid work up to 50%

Job summary

State of Michigan is seeking a Word Processing Assistant to provide clerical support for FOA staff. The role involves data entry, document preparation, and file organization in a hybrid environment, with initial in-office learning required.

Candidates should have a high school diploma and be proficient in typing, proofreading, and common business software. The position offers a mix of in-office work and remote tasks as part of a flexible schedule.

Qualifications

• High school diploma or equivalent is typical.
• Typing speed of 40 wpm or faster.
• Ability to compose routine correspondence and reports.
• Proficiency with business software to create letters, memos, charts, and spreadsheets.
• Strong proofreading and data entry accuracy.

Responsibilities

• Provide word processing services and general office support for FOA staff.
• Operate computer equipment and perform production typing.
• Enter data and statistics into computerized databases and distribute reports.
• Organize files and maintain office procedures for clients and the public.

Skills

Typing 40 wpm

Routine correspondence

Business software usage

Proofreading

Data entry & data management

Basic math calculations

Document handling & filing

Education

High school diploma or equivalent

Tools

Word processing software (MS Word)

Spreadsheet software (Excel)

Database software

Job description

Job Description

The Michigan Department of Corrections is proud to be a Michigan Veteran's Affairs Agency (MVAA) Gold Level Veteran Friendly Employer.

MDOC is proud to employ nearly 1,500 veterans and actively serving military members across the department. The Department has many benefits and services available to support our military and veteran employees, spouses, and families. Learn more about what makes MDOC a Gold-Level Veteran Friendly Employer here.

This position has the possibility of being a hybrid up to 50%. There is an expectation that minimum of the first 2 weeks will be worked in-office, to assist in learning the position.

The primary function of this position is to provide word processing services and general office support to professional FOA staff. This involves operating computer equipment, production typing, entering data and statistical information into computerized databases, distributing reports, and organizing files. Maintain effective office procedures as it pertains to the clients and public in the absence of professional staff.

View the job specification at: http://www.michigan.gov/documents/WordProcessingAssistant_12989_7.pdf

Required Education And Experience

Education

Educational level typically acquired through completion of high school.

Experience

Word Processing Assistant 5

No specific type or amount is required.

Word Processing Assistant 6

One year of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work.

Word Processing Assistant E7

Two years of administrative support experience, including one year equivalent to a 6-level administrative support classification, where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work.

Job Qualifications

• Ability to type at a rate of 40 net words per minute.
• Ability to compose routine correspondence and compile reports.
• Ability to use business software to create media such as; letters, memoranda, presentations, charts, graphs, databases, and spreadsheets.
• Ability to proofread for accuracy, completeness, grammar, and format.
• Ability to collect, alphabetize, code, numerically rank, file, sort, and batch documents.
• Ability to perform mathematical calculations.
• Ability to select and compile data for correspondence and reports.

Additional Requirements And Information

New hires to the MDOC along with previous MDOC employees that are returning after being away from the department for more than two years will complete Non-Custody New Employee Training (NCNET) either 40 hours or 80 hours of initial in‑person training based on their level of offender contact and job classification. All new employees will complete additional online training to successfully complete their non‑custody new employee training.

Employment in the state classified service demands a high degree of loyalty and imposes high ethical standards on employees to ensure the integrity of state government and maintain effective services. All employees must meet these ethical standards and all appointing authorities are obligated to enforce these ethical standards. As part of this effort all employees are required to report any possible conflict of interest, please review the information and be prepared to respond to questions related to the information in your application.

Ethical Standards and Conduct

Certain positions may require a criminal history background check.

The Department of Corrections may screen out job applicants who have been convicted of a felony in accordance with Public Act 191 of 2017. Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote‑work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021‑2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

More details on benefits for our new hires are below:

Rewarding Work

State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits

The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life‑insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long‑term‑disability insurance that can provide continuing benefits if an injury or illness prevents employees from working.

Retirement Programs

The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years.

Vacation and Sick Leave

Eligible full‑time employees receive between 15 and 35 personal days and 13 sick days per year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

Paid Parental Leave

Eligible employees can take 12 weeks of paid leave immediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays

Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs

Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential

Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax‑Advantaged Programs

In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness

Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view Student Loan Information to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction

Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development

To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non‑degree programs.

Alternative and Remote Work Schedules

Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work‑life balance that you seek.

Great Lakes and Great Times

Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second‑most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark‑sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one‑of‑a‑kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.

Updated: 2/28/24