Willow Logistics Coordinator - Kuparuk - Materials Group

ASRC Energy Services; Alaska; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k) match

Health insurance

Dental & vision

Tuition reimbursement

Job summary

ASRC Energy Services, LLC, on Alaska's North Slope, is seeking a Willow Logistics Coordinator to manage daily receipt, inventory control, and shipment of materials for the Kuparuk Materials Group. You will coordinate with clients, planners, loaders, and carriers to ensure accurate receiving and timely delivery, with a focus on safety and documentation.

Responsibilities include maintaining inventory accuracy, labeling, coordinating with IT to improve the material tracking system, and mentoring

Qualifications

• Must be authorized to work in the U.S.
• High School Diploma or equivalent is required.
• Valid U.S. Driver's License required.
• NSTC safety training certification required.
• Ability to work 84 hours a week on a 2x2 or 3x3 rotation.
• At least five years of hands-on warehouse inventory management experience.
• Proficient experience with SAP, Word, Excel, Outlook, and Oracle.

Responsibilities

• Coordinate the receiving of materials, ensuring items are accurately received, identified, and documented.
• Process and fulfill material requests and reservations per procedures.
• Maintain accurate inventory records and track quantities and locations.
• Ensure proper labeling, identification, and preparation of materials.
• Coordinate packaging, staging, and movement for transportation.
• Work with clients and material planners on requirements and priorities.
• Coordinate with technicians, loaders, expediters, and third-party carriers for shipping.
• Monitor material movements and record status in the tracking system.
• Maintain up-to-date information in the material tracker for visibility.
• Collaborate with IT to troubleshoot and update the tracking system.
• Coordinate with the Herc Coordinator for proper prep and shipping.
• Communicate status and issues to minimize delays.
• Identify and resolve discrepancies in materials and shipments.
• Perform duties safely per policies and site requirements.
• Mentor and lead team members, promoting safe practices and development.
• Comply with policies and safety culture; support zero-incident goals.

Skills

SAP

Word

Excel

Outlook

Oracle

Education

High School Diploma

Job description

ABOUT ASRC ENERGY: WINNER OF THE BEST PLACE TO WORK BY ALASKA BUSINESS MAGAZINE IN 2023, 2024 & 2025

ASRC Energy Services, LLC is part of the Alaska Native corporation, Arctic Slope Regional Corporation (ASRC) family of companies. ASRC is a private, for-profit corporation that is owned by and represents the business interests of its approximately 14,000 Inupiaq shareholders. As the largest Alaskan-owned company employing over 15,000 people worldwide, ASRC and its subsidiaries are poised for the next era of growth with continued dedication to providing maximum benefit to our shareholders.

We're proud to be recognized as a Best Place to Work by Alaska Business Magazine in 2023, 2024, and 2025, a Most Loved Workplace by Best Practices Institute, and a Best Company to Work For in Alaska by MSN Money, 24/7 Wall St., and Zippia. We've also earned multiple ConocoPhillips Supplier Recognition Awards for Focus on Execution.

JOB SUMMARY

The Willow Logistic Coordinator is responsible for coordinating and supporting the day-to-day receipt, inventory control, preparation, and shipment of materials for the Kuparuk Materials Group. This position works closely with clients, material planners, material technicians, loaders, expediters, third-party trucking providers, Herc Coordinators, and other stakeholders to ensure materials are accurately received, properly documented, prepared, and transported in a safe and timely manner.

The Logistic Coordinator maintains accurate material records and inventory information, ensures materials are properly labeled and marked, and coordinates material requests and reservations through the material tracking system. This role also supports continuous improvement and system functionality by working with IT to address issues and implement necessary updates to the material tracker application.

ESSENTIAL DUTIES

• Coordinate and oversee the receiving of materials, ensuring items are accurately received, identified, and documented.
• Process and fulfill material requests and reservations in accordance with operational requirements and established procedures.
• Maintain accurate inventory records and ensure material quantities and locations are properly tracked.
• Ensure all materials are properly labeled, marked, identified, and prepared in accordance with applicable requirements.
• Coordinate the preparation, packaging, staging, and movement of materials for transportation.
• Work closely with clients and Material Planners to coordinate material requirements, priorities, and assigned tasks.
• Coordinate with Material Technicians, Loaders, Expediters, and third-party trucking providers to ensure materials are pulled, packaged, loaded, and shipped as required.
• Monitor material movements and ensure all applicable information is accurately recorded and maintained in the material tracking application.
• Maintain accurate and up-to-date information within the material tracker to provide reliable visibility of material status and location.
• Work with IT personnel to troubleshoot, maintain, and implement required changes or improvements to the material tracking application.
• Coordinate with the Herc Coordinator to ensure materials are properly prepared, staged, and shipped according to operational schedules and requirements.
• Communicate material status, shipping requirements, and potential issues to appropriate personnel to support timely resolution and minimize operational delays.
• Assist with identifying and resolving discrepancies involving materials, inventory, documentation, and shipments.
• Ensure material handling and logistics activities are performed safely and in accordance with applicable company policies, procedures, and site requirements.
• Perform other material coordination, logistics, and administrative duties as assigned.
• Serve as a technical mentor and team leader by sharing operational knowledge, promoting safe work practices, mentoring and coaching less experienced employees, fostering their professional development and technical skills, and contributing to the overall development and effectiveness of the crew.
• Comply with Company and customer policies and procedures.
• Support AES zero-incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations.
• Other duties will be assigned to this position as needed.

REQUIRED EXPERIENCE

• Must be authorized to work in the U.S.
• A High School Diploma or equivalent is required.
• A valid (U.S. issued) Driver's License is required.
• A North Slope Training Cooperative (NSTC) safety training certification is required.
• The ability to work 84 hours a week on a 2x2 or 3x3 rotation is required.
• At least five 5 years of hands‑on experience in warehouse inventory management, principles, and practices is required.
• Proficient experience with SAP, Word, Excel, Outlook, and Oracle is required.

PREFERRED EXPERIENCE

• Five (5) or more years of experience working as a Logistics Coordinator specifically in the Petrochemical or Oil and Gas industry, on the North Slope, and/or in other Arctic environment is preferred.

TOTAL REWARDS

ASRC Energy Services, LLC is proud to offer a competitive benefits package aligned with our core ASPIRE values. Our total rewards program is designed to attract and retain top talent while supporting the health, well-being, and professional growth of employees and their families.

We provide comprehensive medical coverage through the Federal Employee Health Benefits Plan (FEHB), as well as dental and vision insurance. Employees are eligible to participate in a 401(k) program with a company match of up to 4% and immediate vesting after just two pay periods. To further support employees and their households, we offer access to an Employee Assistance Program (EAP), along with a wide range of supplemental insurance options including voluntary life insurance, short‑and‑long‑term disability, accidental death and dismemberment (AD& D), pet insurance, legal services, identity theft protection, hospital indemnity, accident insurance, and critical illness coverage.

We are also committed to professional development by providing tuition reimbursement opportunities and internal learning resources through our ASPIRE Academy.

To learn more about our full suite of benefits, please visit our benefits page.

WHY WORK WITH US

At ASRC Energy, people come first. We collaborate, value every contribution, and invest in the success of our employees, families, and communities. If you're looking for meaningful work with a company that values safety, integrity, and growth, start your career with ASRC Energy and ASPIRE with us.

A: We do the right thing because it's the right thing to do.

S: Safety is our foundation - we bring it everywhere we go.

P: We take care of our people, and our people will take care of the business.

I: We believe in "one crew, one journey" and honor the values of our founders as we develop the future.

R: We encourage the right balance and cultivate strong relationships with our clients and colleagues.

E: We deliver excellence by focusing on client needs and continuously improving our performance.

WORKING ON THE NORTH SLOPE

While working on the North Slope of Alaska, your lodging and food will be provided to you. All camps provide warm meals and options to grab a quick lunch or snack from the spike rooms. Rooms vary from single status to shared rooms where your roommate may work the opposite shift. Wi‑Fi and Internet is free and available within the camp. Services vary depending upon where you are staying; however, most facilities offer housekeeping, self‑serve laundry, commissary, mail, gyms, TV/Theater Room, etc. Each facility will have its own accommodation and policies that will be reviewed upon on‑site orientation.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment requirements outlined below are representative of those necessary to successfully perform the essential functions of this position. A post‑offer, pre‑hire Functional Capacity Evaluation (FCE) will be conducted to ensure an employee's ability to safely meet job standards. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions. Candidates must be able to comply with the ASRC Energy Driving Records and Motor Vehicle Use Policy, successfully pass a pre‑employment drug test which may include both urinalysis and hair testing, and meet the physical requirements of working in a remote location under arctic conditions. In addition, candidates will be required to pass a Fit‑for‑Duty Exam, complete a background check, and obtain and maintain an access badge for the work location. The availability of this position is contingent upon the Company's continued operational needs once training is completed.

If you need assistance or reasonable accommodation to apply for this position, please contact the ASRC Energy Human Resources Team at (907) 334‑1688.

EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT

We comply with the terms of Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Act (VEVRAA). All decisions pertaining to employment, upgrading, promotion, demotion, transfer, recruitment advertising, recruitment selection, layoff, terminations, training, compensation, benefits, and educational assistance will be executed without regard to race, color, sex, age, national origin, religion, marital status, pregnancy, childbirth or related medical conditions, parenthood, medical condition, disability, status as a protected veteran, sexual orientation, gender, gender identity, genetic information, or any other basis or characteristics prohibited by applicable law.

For more information please visit: Workplace Discrimination is Illegal & Pay Transparency Nondiscrimination Provision

NOTE TO ALL CURRENT EMPLOYEES

It is recommended that all current employees inform their managers when they apply for new positions as leadership will be notified of current employees applying for posted positions.