Equipment Coordinator - ASRC Talent Solutions

ASRC Energy Services; Alaska; On-site; USD 65,000 - 90,000; Full time

Job summary

ASRC Energy Services is seeking an Equipment Coordinator to manage temporary equipment and passenger vehicles on the North Slope location. You will maintain the equipment tracking database, ensure inspections, and coordinate with field logistics to support operations.

The role requires 2+ years in fleet management or logistics in oil and gas, strong Excel and communications skills, and the ability to work under pressure while coordinating with multiple teams.

Qualifications

• 2+ years in software-based fleet management or logistics, preferably oil/gas
• Experience with Excel and fleet management software
• Strong written and oral communication skills
• Deep understanding of construction equipment and accessories
• Operational knowledge of temporary rental equipment (heaters, light plants, etc.)
• Knowledge of North Slope environmental & permit constraints and field dispatching
• Proficiency with MS Office applications (Excel/Word/Outlook)
• Strong analytical and organizational abilities
• Professional and customer-facing demeanor
• Ability to support the broader team as needed

Responsibilities

• Single point of contact for temporary equipment and passenger vehicles.
• Maintain equipment database with specs, users, locations, and deployment timelines.
• Coordinate with Deadhorse logistics and contracted vendors.
• Ensure equipment is inspected before deployment and on return.
• Monitor equipment use with Samsara/OnStar; track maintenance.
• Schedule repairs and manage backup equipment for critical assets.

Skills

Fleet management

Excel proficiency

Communications

Construction equipment knowledge

Temporary rental equipment

North Slope knowledge

MS Office tools

Analytical skills

Team player

Professional demeanor

Tools

Samsara

OnStar

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

ABOUT ASRC ENERGY: WINNER OF THE BEST PLACE TO WORK BY ALASKA BUSINESS MAGAZINE IN 2023, 2024 & 2025

ASRC Energy Services, LLC is part of the Alaska Native corporation, Arctic Slope Regional Corporation (ASRC) family of companies. ASRC is a private, for-profit corporation that is owned by and represents the business interests of its approximately 14,000 Inupiaq shareholders. As the largest Alaskan-owned company employing over 15,000 people worldwide, ASRC and its subsidiaries are poised for the next era of growth with continued dedication to providing maximum benefit to our shareholders.

We're proud to be recognized as a Best Place to Work by Alaska Business Magazine in 2023, 2024, and 2025, a Most Loved Workplace by Best Practices Institute, and a Best Company to Work For in Alaska by MSN Money, 24/7 Wall St., and Zippia. We've also earned multiple ConocoPhillips Supplier Recognition Awards for Focus on Execution.

JOB SUMMARY

The Equipment Coordinator is the main point of contact for all temporary equipment & field-based passenger vehicles. Their primary function is to know what equipment is on lease, who is responsible for its operation and maintenance and keeping that information up to date in the Company Equipment tracking database.

ESSENTIAL DUTIES

• Single point of contact for all temporary equipment and passenger vehicles unless listed as out of scope in the temporary Equipment and Vehicle Procedure.
• Reports to field people and camps logistics supervisor.
• Maintain accurate database including equipment specs, assigned user/operator, location of use and planned period of deployment.
• Ensure equipment is fit for purpose.
• Know and communicate with the preferred vendors the Company has contracts with.
• Ensure equipment is requested with proper documentation including network codes and appropriate approvals.
• Manage project based Pool trucks, (check in-check-out).
• Coordinate with Deadhorse logistics for Deadhorse based pool trucks.
• Ensure all equipment is inspected prior to deployment and upon return (will work closely with Deadhorse based logistics team).
• Document and report all damage or incidents to the People and Camps logistics supervisor.
• Manage temporary equipment & passenger vehicles.
• Ensure requestor provides plans for operational oversite and daily equipment checks.
• Ensure ancillary materials are planned by requestor prior to deployment
• Scheduled repair plans or equipment chang-outs.
• Stage appropriate amount of equipment for backup of critical equipment.
• Track equipment accessories like containment and heater trunks, attachments.
• Report any neglect/misuse.
• Prioritize repair schedules based on needs.
• Use Samsara & OnStar to monitor use/hours/maintenance.
• Schedule equipment for periodic service with appropriate vendors mechanics.
• Track repair schedules.
• Oversee & coordinate multiple activities simultaneously and perform under pressure.
• Identify underutilized and undependable vehicles and equipment.
• Support AES zero-incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations.
• Other duties will be assigned to this position as needed.

REQUIRED EXPERIENCE

• 2+ years of experience in software-based fleet management, construction project management or logistics; preferably in oil and gas industry
• Experience in Excel & software-based equipment or fleet management systems
• Proficiency in written & oral communications
• Deep understanding of construction equipment and needed accessories for various types of equipment
• Operational knowledge of common temporary rental equipment (heaters, light plants, bull rails, generators, man lifts, forklifts, loaders, envirovacs)
• Thorough understanding of construction support equipment, power systems, north slope environmental & permit constraints as well as construction and drill site demands, field dispatching, and coordination with users
• Proficiency with computer applications, including Microsoft Excel, Word, and Outlook.
• Strong analytical and organizational skills
• Displays tactful, mature, and professional demeanor with well-developed communication and interpersonal skills
• Able to support the larger team and activities as needed even if considered out of scope

PREFERRED EXPERIENCE

• Experience in Alaska and/or Arctic environments

TOTAL REWARDS

ASRC Energy Services, LLC is proud to offer a competitive benefits package aligned with our core ASPIRE values. Our total rewards program is designed to attract and retain top talent while supporting the health, well-being, and professional growth of employees and their families.

We provide comprehensive medical coverage through the Federal Employee Health Benefits Plan (FEHB), as well as dental and vision insurance. Employees are eligible to participate in a 401(k) program with a company match of up to 4% and immediate vesting after just two pay periods. To further support employees and their households, we offer access to an Employee Assistance Program (EAP), along with a wide range of supplemental insurance options including voluntary life insurance, short- and long-term disability, accidental death and dismemberment (AD&D), pet insurance, legal services, identity theft protection, hospital indemnity, accident insurance, and critical illness coverage.

We are also committed to professional development by providing tuition reimbursement opportunities and internal learning resources through our ASPIRE Academy.

To learn more about our full suite of benefits, please visit our benefits page.

WHY WORK WITH US

At ASRC Energy, people come first. We collaborate, value every contribution, and invest in the success of our employees, families, and communities. If you're looking for meaningful work with a company that values safety, integrity, and growth, start your career with ASRC Energy and ASPIRE with us.

Absolute Integrity: We do the right thing because it's the right thing to do.

Safety: Safety is our foundation - we bring it everywhere we go.

People First: We take care of our people, and our people will take care of the business.

Inupiat Heritage: We believe in "one crew, one journey" and honor the values of our founders as we develop the future.

Resilient Family: We encourage the right balance and cultivate strong relationships with our clients and colleagues.

Exceptional Service Quality: We deliver excellence by focusing on client needs and continuously improving our performance.

WORKING ON THE NORTH SLOPE

While working on the North Slope of Alaska, your lodging and food will be provided to you.All camps provide warm meals and options to grab a quick lunch or snack from the spike rooms. Rooms vary from single status to shared rooms where your roommate may work the opposite shift.Wi-Fi and Internet is free and available within the camp.Services vary depending upon where you are staying; however, most facilities offer housekeeping, self-serve laundry, commissary, mail, gyms, TV/Theater Room, etc.Each facility will have its own accommodation and policies that will be reviewed upon on-site orientation.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment requirements outlined below are representative of those necessary to successfully perform the essential functions of this position. A post-offer, pre-hire Functional Capacity Evaluation (FCE) will be conducted to ensure an employee's ability to safely meet job standards. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions. Candidates must be able to comply with the ASRC Energy Driving Records and Motor Vehicle Use Policy, successfully pass a pre-employment drug test which may include both urinalysis and hair testing, and meet the physical requirements of working in a remote location under arctic conditions. In addition, candidates will be required to pass a Fit-for-Duty Exam, complete a background check, and obtain and maintain an access badge for the work location. The availability of this position is contingent upon the Company's continued operational needs once training is completed.

If you need assistance or reasonable accommodation to apply for this position, please contact the ASRC Energy Human Resources Team at [phone].

EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT

We comply with the terms of Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Act (VEVRAA). All decisions pertaining to employment, upgrading, promotion, demotion, transfer, recruitment advertising, recruitment selection, layoff, terminations, training, compensation, benefits, and educational assistance will be executed without regard to race, color, sex, age, national origin, religion, marital status, pregnancy, childbirth or related medical conditions, parenthood, medical condition, disability, status as a protected veteran, sexual orientation, gender, gender identity, genetic information, or any other basis or characteristics prohibited by applicable law.

For more information please visit: Workplace Discrimination is Illegal & Pay Transparency Nondiscrimination Provision

NOTE TO ALL CURRENT EMPLOYEES

It is recommended that all current employees inform their managers when they apply for new positions as leadership will be notified of current employees applying for posted positions.