Wildlife Life Sciences Admin Specialist

Indianapolis Zoo; Indianapolis (IN); On-site; USD 42,000 - 52,000; Full time

Job summary

The Indianapolis Zoo is seeking a Life Sciences Administrative Specialist to provide essential administrative and clerical support to the Vice President of Life Sciences and the Life Sciences department. This full-time position helps ensure the department operates efficiently while supporting the Zoo's mission to protect nature and inspire people to care for our world.

The role handles calendar management, travel arrangements, reporting, purchasing, and document preparation with confidentiality

Qualifications

• At least two years of prior administrative experience.
• Highly organized and detail-oriented with ability to manage multiple priorities and deadlines.
• Proactive and resourceful with strong problem-solving and sound judgment.
• Professional and discreet handling of confidential information.
• Excellent written and verbal communicator across diverse teams.
• Proficient in Microsoft Outlook, Word, Excel, and PowerPoint; quick to learn new software.

Responsibilities

• Coordinate travel arrangements for Life Sciences staff, including animal transports, site inspections, and professional workshops.
• Prepare, organize and maintain departmental reports, presentations, documents, and weekly updates.
• Assist with purchasing, supply ordering, expense reconciliation, and other departmental administrative processes.
• Support the development, editing and proofreading of department-wide documents and materials.
• Manage calendars, coordinate meetings, prepare agendas, and take meeting minutes.
• Serve as a professional liaison between the Vice President of Life Sciences, Zoo staff, trustees, vendors, volunteers, and the public.
• Contribute to a positive, collaborative, and professional environment while supporting the Zoo's mission and commitment to exceptional guest service.

Skills

Highly organized

Detail-oriented

Proactive and resourceful

Professional and discreet

Excellent written and verbal communic

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

The Indianapolis Zoo is seeking a Life Sciences Administrative Specialist to provide essential administrative and clerical support to the Vice President of Life Sciences and the Life Sciences department. This full-time position helps ensure the department operates efficiently while supporting the Zoo's mission to protect nature and inspire people to care for our world.

The role handles calendar management, travel arrangements, reporting, purchasing, and document preparation with confidentiality