Life Sciences Admin Specialist: Enable Conservation Impact

Indianapolis-Zoo; Indianapolis (IN); On-site; USD 40,000 - 56,000; Full time

Job summary

The Indianapolis Zoo is seeking a Life Sciences Administrative Specialist to provide essential administrative and clerical support to the Vice President of Life Sciences and the Life Sciences department. This full-time role emphasizes calendar management, travel coordination, document preparation, and reports to help the department operate efficiently while supporting the Zoo's mission.

Ideal candidates have at least two years of administrative experience, are highly organized and discreet, and

Qualifications

• At least two years of prior administrative experience required.
• Highly organized and detail-oriented, with the ability to manage multiple priorities and deadlines.
• Proactive and resourceful, with strong problem-solving skills and sound judgment.
• Professional and discreet, with the ability to handle confidential and sensitive information.
• Excellent written and verbal communicator who works well with a variety of people and departments.
• Technology savvy, with strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint and the ability to quickly learn new software and systems.

Responsibilities

• Coordinate travel arrangements for Life Sciences staff, including animal transports, site inspections, and professional workshops.
• Prepare, organize and maintain departmental reports, presentations, documents, and weekly updates.
• Assist with purchasing, supply ordering, expense reconciliation, and other departmental administrative processes.
• Support the development, editing and proofreading of department-wide documents and materials.
• Manage calendars, coordinate meetings, prepare agendas, and take meeting minutes.
• Serve as a professional liaison between the Vice President of Life Sciences, Zoo staff, trustees, vendors, volunteers, and the public.

Skills

Organizational skills

Detail oriented

Communication skills

Calendar management

MS Office proficiency

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

The Indianapolis Zoo is seeking a Life Sciences Administrative Specialist to provide essential administrative and clerical support to the Vice President of Life Sciences and the Life Sciences department. This full-time role emphasizes calendar management, travel coordination, document preparation, and reports to help the department operate efficiently while supporting the Zoo's mission.

Ideal candidates have at least two years of administrative experience, are highly organized and discreet, and