White-Glove Billing & Accounts Payable Specialist

ADP, Inc.; Los Angeles (CA); On-site; USD 50,000 - 62,000; Full time

Benefits offered by this job

Discretionary Bonus

Medical, Dental & Vision Insurance

401(k)

Health Savings Account

Paid Maternity & Parental Leave

Tuition Reimbursement

Job summary

Evoke Advisors, a division of MAI Capital, is hiring a Bill Pay Specialist in Los Angeles to manage client invoices, payment directions, and vendor communications. This role requires careful data entry, timely approvals, and accurate records in the bill pay system.

You will prepare weekly client balance reports, follow up on recurring items, and ensure compliance with company policies while delivering a high level of service.

Qualifications

• Attention to detail to verify data input and prevent errors.
• Strong organizational skills to manage multiple accounts.
• Excellent communication with vendors, clients, and internal teams.
• Basic accounting knowledge beneficial.
• Familiarity with Bill.com is beneficial.
• Experience with QuickBooks Online.

Responsibilities

• Invoice Processing: Receive, review, and verify incoming vendor invoices for accuracy and secure approval for payment.
• Data Entry & Record Keeping: Enter data into the bill pay system and maintain accurate, comprehensive records of all accounts payable transactions.
• Reconciliations: Reconcile vendor statements against company records to identify and resolve discrepancies.
• Communication: Liaise with vendors, clients, and internal departments to resolve billing issues and keep processes running smoothly.
• Compliance: Adhere to company policies, procedures, and internal controls to help prevent errors and fraud.

Skills

Attention to Detail

Organizational Skills

Communication Skills

Basic Accounting Knowledge

Bill.com Knowledge

QuickBooks Online Experience

Tools

Bill.com

QuickBooks Online

Job description

Evoke Advisors, a division of MAI Capital, is hiring a Bill Pay Specialist in Los Angeles to manage client invoices, payment directions, and vendor communications. This role requires careful data entry, timely approvals, and accurate records in the bill pay system.

You will prepare weekly client balance reports, follow up on recurring items, and ensure compliance with company policies while delivering a high level of service.